Special Board Meeting
July 9, 2026
Transcript
Describer:
I. Call meeting to order
A. Roll call & disclosure of potential conflicts
II. Public comment period (three minute maximum per person)
Public comment is designed to share your thoughts and concerns with the district, but it is not an interactive discussion.
If you would like to participate, please sign up at the back of the room or if you are attending virtually, type your name and address in the chat feature to be placed in the queue.
III. Discuss and Consider Castle Pines Parkway Project Expansion
Discuss and consider extending the waterline replacement on Castle Pines Parkway in conjunction with the City of Castle Pines roadway replacement expansion.
Proposed Motion: I move to approve an additional project budget of up to $975,000 for the Castle Pines Parkway Roadway and Waterline Replacement Project to fund the expanded waterline replacement work between Forest Park Drive and Pine Ridge Trail, including CPNMD's participation in 25% of the associated roadway replacement costs for the expanded project area.
Additional Budget Request Castle Pines Parkway Waterline and Roadway Replacement Project (PDF, opens in new tab)
CPP Project Expansion Scope (PDF, opens in new tab)
IV. Adjourn
Board President Jason Blankaert:
All right. Great. Thanks for joining us. We need you for the quorum this afternoon. It's just you, Leah and I. So we're behind schedule. So let's call this meeting to order. It's. Okay. It's July 9th at approximately 4:20 p.m., and we're conducting a Special Board Meeting for the Castle Pines North Metro District. We'll begin with roll call.
Board Member Director James Mulvey:
Jim. Present. No conflicts.
Board Member Director Leah Enquist:
Leah. Present. No conflicts.
Jason:
And I'm Jason Blankaert present with no conflicts as well. We'll close item number one and we'll move to item number two. Public comment. Is there anybody signed up for public comment this afternoon?
Not hearing any? I will go ahead and close out item number two the public comment period. And we will move on to item three. Discuss and consider Castle Pines Parkway project expansion. Nathan.
Describer:
On screen. A map of West Castle Pines Parkway
It is of a bend in the road in front of The Ridge Golf Club. New Scope is labeled on the map above the road with 3 arrows pointed at the ends and center of an area of the street highlighted in yellow.
District Manager Nathan Travis:
Yeah, thank you guys for being able to join us for a special meeting today so that we can talk through this. So everyone's aware of the Castle Pines Parkway roadway and waterline replacement project the city had originally planned from kind of the extent of where our waterline work was going to stop.
At Forest Park Drive. You can see on the map on the screen that's right at the, where the blue line turns into a yellow line. From that point, moving west, they were going to be just doing spot plan panel replacement and repair. When they started to do that work, the concrete was just in much worse shape than they thought.
Basically, every time they tried to replace a single panel that would break the panel next to it, there were some subgrade issues and the costs were pretty rapidly rising. And so API and the city took a step back and looked at it and figured out that basically, for the same cost or really similar, they'd be able to do a full roadway replacement, which would make a lot more sense.
Anyway. This is our water line through there is an old 14 inch ductile. It's one of the legacy water lines that was installed pretty early on in the city in in the system. It was going to be really high up on our capital improvement plan anyway. It's definitely one we wanted to replace, so it doesn't really make any sense to try and come back and do it later, since the city is going to be doing the road work anyway.
The general cost for that let me and there's.
Describer:
On screen. Castle Pines Parkway Waterline and Roadway Replacement Project
- Additional Funding Request-
As the Board is aware, the original project scope included replacement of the waterline
between Monarch Boulevard and Forest Park Drive. The Board previously approved a cost-
sharing arrangement under which Castle Pines North Metropolitan District (CPNMD)
participates in 50% of the roadway replacement costs associated with that segment of the project.
Since construction began, the City of Castle Pines has determined that roadway conditions west of Forest Park Drive are significantly worse than originally anticipated. What was initially expected to require only localized repairs has evolved into a recommendation for a more comprehensive roadway replacement extending west to near the Buffalo Trail roundabout.
The expanded roadway work creates an opportunity for CPNMD to replace additional
waterline infrastructure within the same construction corridor. This section of waterline is currently undersized and in poor condition, making replacement beneficial from both an operational and long-term asset management perspective.
Key Project Highlights
Current Approved Project (Under Construction)
• Replace approximately 4,330 linear feet of waterline between Monarch Boulevard and Forest Park Drive.
• Improvements include work at the Castle Pines Parkway/Monarch Boulevard intersection and installation of additional valves south of Monarch Boulevard.
• Total approved project cost: $2,655,385.
• CPNMD participation in roadway replacement costs: 50%.
Proposed Additional Scope
• Extend waterline replacement from Forest Park Drive to Pine Ridge Trail, with
roadway improvements extending west to near the Buffalo Trail roundabout.
Nathan:
A more detailed request that I put in the packet, but I'll just kind of hit the high points. So we're currently on the hook for the first part of the scope is about 2.6 million. This would add roughly about $975,000 in additional work. That is right now largely a staff desk staff estimate based on the pricing that they gave us for the first round.
They are building us a couple different price options. A lot of that really has to come down, comes down to waterline alignment. So we'll have a better, more dialed number in the next couple of weeks. So we really wanted to get this, try and get this approved prior to that so that we could get moving. We don't stop slow anybody down.
They can start procuring pipe and fittings and all the other stuff that they need for that.
Describer:
On screen. Continuing:
• Replace an additional segment of aging and undersized waterline while roadway
reconstruction is underway.
• Additional waterline construction cost: approximately $700,000.
• Staff proposes CPNMD participate in 25% of roadway replacement costs associated with the expanded segment.
• Estimated CPNMD share of additional roadway replacement costs: approximately $275,000.
• Total estimated additional funding request: approximately $975,000.
• Completing the work as part of the current project avoids future mobilization, traffic control, pavement restoration, permitting, and construction costs that would be
incurred under a standalone waterline replacement project.
Financial Impact
The estimated additional project cost is $975,000, consisting of approximately $700,000 in additional waterline construction costs and $275,000 in roadway replacement cost
participation.
Funding for the expanded scope is anticipated to come from the District's Capital
Reserves. Because this work was not included in the District's adopted budget, a
budget amendment will likely be required within the next couple of months.
The cost estimate presented herein is preliminary and based on current contract pricing, anticipated roadway participation costs, and estimated waterline replacement costs on a per-linear-foot basis.
Cost Estimate and Requested Board Action
HEI is currently developing detailed pricing for the expanded scope and evaluating
potential alternatives for a portion of the waterline alignment that currently departs from the roadway corridor to accommodate the golf course cart tunnel crossing. These
alternatives may affect the final project cost and constructability.
Final cost estimates and any proposed alternatives will be presented to the Board as they become available. If warranted by the final pricing, the Board may increase or decrease the authorized funding amount accordingly.
At this stage, staff is primarily seeking Board authorization to proceed with development of the expanded project scope and coordination with the City of Castle Pines and the contractor. Providing direction now will allow the project team to continue evaluating alternatives and developing pricing while construction activities are ongoing, preserving the efficiencies and potential cost savings associated with completing the work as part of the current project.
Nathan:
One of the, one of the different changes, or one of the bigger changes that would be involved in this scope, is related to the cost share. So the existing scope, we're paying for 50% of the related roadwork. That's largely because it's just the westbound lanes that we're dealing with.
Since this would be the entire road width our percentage of the overall impact was less, so we'd be paying 25% of the roadway cost as opposed to the 50%. And that's where that 275,000 number comes from. That number is dialed. So that did pull. That does come from.
Project a budget request that I'm sorry not yes. HEI has put together. Our 25% share would be about $226,000. I added another $50,000 on that because that 226 doesn't cover traffic control and some other supporting stuff that we would also be responsible for.
Any questions?
Jason:
How, how since this isn't budgeted, how are we going to pay for it?
Nathan:
So this will come out of capital reserves. It is a large enough dollar amount that will likely need to do a budget amendment to account for it. Molly can provide any additional details that I know her and Eric had a chance to kind of like go over it and talk through it.
Molly is there anything I'm missing or anything you'd like to add?
Molly Janzen, Accountant:
No. I think our thoughts were to keep an eye on how things play out this year. A lot of factors can go into how things end up. Since the district is well positioned as far as cash goes, it really is just a matter of analyzing this year and then 2027 as we look to to budget for 2027 and future years.
So it's just part of the long term plan. But we we don't see any, any reason to not move forward if the board thinks it's a good idea.
James:
I guess my question really, and this is Nathan and you, Molly, is it does sound like a budget amendment. And then secondly, are there any real actual options here? I mean, I think the IGA kind of controls a portion of this. And I think that is a question for Paul. You know, it's part of our responsibility, I believe, at this point.
Correct me if I'm wrong. I'm just wondering, are there any real options here? Are we just on the hook for this money?
Nathan:
We we don't we're not required to extend the water line scope of the city. And so we could stop and not do it. But in terms of like it being a real option, like I said, this is a water line that was going to be pretty high up in our capital replacement anyway.
So we plan to go forward at some point without the city on this one and do the full roadway replacement as well. We will need to put together. I don't know if it's an amendment or an amended and restated IGA that really just clarifies it for this additional section that will be paying 25%, instead of 50%, but there's no actual like legal requirement that we go forward with the water line work.
James:
Okay, I appreciate it. I just I kind of want to understand. I didn't think we had a lot of options here. And if it seems to make sense from a percentage basis, you know, we're paying less at this point. So I think the only open issue would be updating the budget to account for this amount. And if you can talk to that for a second Molly.
Molly:
Yeah, I think our thoughts were moved forward. And then as we prepare the 2027 budget, we'll also be looking at 2026 and determining whether we need a budget amendment. Again, a lot of factors can play into that. And so we would bring that forward in the fall, that budget amendment.
James:
Thank you. Thank you very much. That was all the questions I had.
Thank you.
Nathan:
Jana did want me to share that she is supportive of this. Her primary question was why the change to the 25% from 50? And so I had explained that to her. And she was she was good with it, but she wanted me to express that to the board.
Leah:
I'm also supportive. I, like Jim mentioned, I don't I don't think we have a lot of other options, but just like given the situation, I feel like it would be irresponsible if we didn't work with the city to install the water line while the road is open.
Jason:
I'm in support of this as well, so if there aren't any other questions, I can go ahead and propose the motion. And that is, I move to approve an additional project budget of up to $975,000 for the Castle Pines Parkway roadway and waterline replacement project to fund the expansion. Expanded water line replacement work between Forest Park Drive and Pine Ridge.
Pine Ridge Trail, including Castle Pine North Metropolitan District participation in 25% of the associated runway replacement costs for the expanded project area, subject to later budget appropriation.
Leah:
Whoa! I will second that. That was a mouthful.
Jason:
That was a mouthful.
Board Voting All Speak:
All right, having a second. We'll go to vote. Leah.
I approve. Jim. I. I approve as well. The motion carries.
Jason:
Any other thoughts or ideas that we need to think about.
Nathan:
Nope. Not at this time.
Jason:
All right. Very good. Thanks for getting this together on such short notice. And thank you for being available at this time. We could close item three and move to item number four, which is adjourned the meeting. Thank you everyone.
All Speak:
Great. Thanks, guys.
Everyone. Bye bye bye.