Work Session
August 18, 2025
Transcript
Work Session
Monday, August 18th, 2025, at 5:30 p.m.
7404 Yorkshire Drive, Castle Pines, CO 80108
I. Call Work Session to order.
II. Roll call
III. Finance
A. Presentation: Overview of Utility Billing Process.
B. Review: Monthly claims for payments made from July 17th, 2025, to
August 13th, 2025.
IV. Legal
A. Review & Discuss: Revised Employee Handbook.
B. Review & Discuss: Castle Pines Town Center Unpaid Charges.
V. District Manager
A. Review & Discuss: Kennedy Jenks Budget Amendment No. 3- Lift
Station Upgrades.
B. Presentation: OnBoard Board Management Platform.
VI. Adjourn
Board President Jason Blankaert:
Good evening and welcome to the Castle Pines North Metropolitan District work session for Monday, August 18th, 2025 at 5:30 p.m.. We'll call a roll call.
Board Member Director James Mulvey:
Jim. Present. No conflicts.
Board Member Director Tera Radloff:
Tera. Present.
Board Member Director Jana Krell:
Jenna. Present.
Board Member Director Leah Enquist:
Leah. Present. No conflicts.
Jason:
And I'm Jason. Present with no conflicts. And will open up. the finance and do an overview of the billing or the utility billing process.
Eric. Yes, yes.
Financial Director Eric Harris:
Good evening. Board. thank you for your time this evening. Just want to spend a couple minutes, discussing, in essence, what is the sales process, the utility billings process that the district has right now? You'll have a summary in your board packet, but from a high level, standpoint, I want to start from the beginning all the way to when we get a bill out the door and what improvements that we're working on and plan to, plan to work on over the next year.
Describer:
On Screen. Topic – Overview of District Utility Billing Process
1.) Overview of Utility Billing Process
a. Operations
i. Operational Meters
1. Installed in the 1980s – 30 Units
2. Installed in the 1990s – 381 Units
3. Installed in the 2000s - 1627 Units
4. Installed in the 2010s – 455 Units
5. Installed in the 2020s – 681 Units
6. No Record of Install Date – 837 Units
7. Total of 4,011 Meter Units as of 12/31/2024
ii. Concerns
1. Some meters may be under-reporting water flows, so the District is replacing them with newer technology to improve accuracy and billing.
b. Measurement
i. Staff Reads all Meters via telecommunications and Meter Sensus software once a month (Drive through the neighborhood) and meter uploads take place in a matter of hours to CBSW (The District’s Billing System).
2.) The Invoicing Process
a. Periodically and throughout the month CRS Staff apply e-checks, ACH and Credit/Debit Card Postings to each customer account
b. Measurement is applied to customer accounts within the billing system
c. Closing reports are ran to allocate the full usage
d. Cursory Checks are completed to ensure the following
i. System Balancing
ii. All Measurement is allocated to a property owners accounts
iii. High Uses for Leaks
e. Bills are printed in office and taken to a 3rd party processor for mailing
f. Transactional detail is uploaded by EC to the District’s General Ledger so that the Bank Reconciliation and Financials can be presented.
Eric:
So, Nathan, in his time in prior roles, has maintained, a history of every single meter, that the district has installed. You'll see a breakout of those meters right there. Different types and different kinds of meters, but essentially everything from the genesis of this district, you know, so you have several meters in the 80s to, when a particular meter has been installed, you know, in the 2020s.
So, as of the end of the year, you'll see that number is slightly over 4000 meter units, that are displayed. So, this is the, the undertaking with our, meter replacement program, just by the nature of physics. And Nathan can discuss this a little bit more. Meters can under read. And so we want to make sure that we are adequately replacing those meters, specific models and things of that nature.
So Nathan is, managing that program in house right now. So that's something that has been a general concern, not necessarily appointed, concerned by me, but just by a concern within the industry that we want to make sure that we have accurate measurement, at every endpoint within the system. So just wanted to make that point. Once a month.
Like I said, this is a standard billings process. Someone drives through the district and, obtains all the telecommunications data from all the meters, and they can do that in an afternoon, and we upload that data or the, Nathan staff or, see, Semocor does that right now, uploads that data into a meter file, and then that gets allocated into the district's utility, this utility billing system, which is a system called CBSW, and that essentially what it does, it takes all the, customer account data, marries it with that billing data with a rate structure and produces the end result, which is a utility bill.
So that's a scope of work, that is that CRS is currently performing right now. So throughout the month, adequately making sure cash receipts are posted, credit card payments, things of that nature. But also, that crunch time on the first couple workdays of every single month, we're taking the prior month's data and making sure that we have fully allocated measurement across every single, account for for how it's set up.
These can be very complicated. It could be like, sister parent relationships in certain instances and how, meters can be set up within the billing system. But once it's set up, it's allocated. And so that's what, the system CBSW does right now and in-house at the district, what happens is, they proof all the reports, we review the data on our side, and then, invoices are printed here at the district's offices and reviewed, as a cursory look and then taken to a third party printer, up the road and mailed out as well to all the property owners.
As you can see, is a slightly manual process. We're looking to improve on that process going forward. And so that's, that's currently what's being done. And then on top of that is, we work with, CRS and we get an export to the district's accounting system as well. So we're kind of plugged in, you know, throughout the time frame.
But then our work really becomes comes into play after the end of the month, if that makes sense. There's kind of two big things that are happening in the next six months that we just wanted to kind of make you aware of right now. One of them is, the CBSW, software system is being sunset as a product from the developer.
Describer:
On screen. 3.) System Updates
a. The District is currently undertaking a system update since the CBSW platform is sunsetting. We will transition to the cloud-based UB4 platform that will allow for additional functionality. This includes:
Packet Page 2
i. Easier Management, including operational dashboards, permission based roles
ii. Advanced Report Writing
b. We are partnering with CUSI (CBSW/UB4 developer) and Blackbaud (District’s accounting system developer) to create an API connecting both systems, improving monthly financial management and integrate
Eric:
And so we need to, I guess, upgrade. And that's essentially we be moving and shifting to a platform or their new product called UB4, currently, the CBSW product is hosted on the district servers. You know, it's local. This has got to now be in the cloud. So they're going to host and they're going to host and take care of all the security associated with it in the.
So we're going to work through in the first quarter of next year making that transition into the UB4 platform. And they are going to manage that implementation for us, which is going to be phenomenal. We're pretty excited about that. The next item that we're working on is creating an API between that billing platform and the district's accounting system, so that we can have live up to date data throughout the month on what the district's say cash position is, what the revenues are going to be and things of that nature as well.
So we're we are working with them on that as well as the district's, developer of its accounting system, which is Blackbaud. So we're working with kind of a several different parties, but that's one of our big undertakings over the next six months is to get that implemented. So, yeah, that's that is the, the pretty basic process of taking it through the sales process of sales are billings process of taking measurement of product, billing it to all the constituents, and then, collecting those revenues in the cash throughout the month.
So if there's any general questions on the utility billing, process, I would certainly answer those for you now. Or if you have any points of, points that you would like to we can take back to our office, for this process,
Tera:
I do have a quick question. and, and I think this has come up before, but I don't remember how this happens.
But if you have an address that you don't get a meter meter reading for, how does that show up?
Eric:
It to go ahead.
District Manager Nathan Travis:
Yep. So there's there's two when we after we read the meter route and bring that bring that route back in for the upload. It gives us a series of reports. Two of those reports, it reports that we look at.
One is the non read exemption exemption list and the other is the zero read exception list. So a zero read means that it gave us a reading but it doesn't show any usage. A non read is that we didn't get that reading at all. And Semocor goes back out. We can get a there's a couple different ways we can get a reading without going through the normal radio read process to get a manual read, and then it gets put on a repair list to get taken care of that month before the next read cycle.
Eric:
Great. So a lot of, a few other improvements that we're making is third party printing, as well as one of those other items we're doing, so we don't have to wait staff time to go up the street to get things, you know, essentially, stuffing envelopes, things of that nature as well. So a lot of very neat things, improvements and features with a software system that we will be implementing.
James:
Okay. question. We're moving from local storage of billing information to cloud storage. And you indicated the are responsible for that security on that system. Is that something we're going to review or talk about or, the the reason I bring it up is, you know, hardly a month goes by without you hearing about somebody's system getting broken into, and their data being stolen.
And the other issue would be, is there any way that they can set it up so we can mirror it locally in case something happened?
Eric:
On your second point, I will certainly follow up on that information and see if we can mirror that. there is certainly redundancy on their side as far as backups that do occur.
Regarding any sort of SoC reporting or anything of that nature, I would have to look and see what type of, PII personal identifiable information that's actually maintained on their side. There's nothing associated with, pulling of banking information as well that, but there are certainly, you know, everyone's names, addresses, things of that nature, too. So I will follow up and make sure that's a part of our implementation.
Jason:
Eric, that should be in there. SLA thank you.
Any other questions?
Eric:
And if necessary, I will bring that back to the board.
Jason:
Okay. Why don't we, move on to the review. The monthly claims for payments made from July 17th, 2025 to August 13th, 2025.
Describer:
On screen. Castle Pines North Metropolitan District Disbursements Summary
For the Period July 17, 2025 - August 13, 2025 PRESENTED FOR REVIEW
CHECKS - 29270 through 29316 Amount
Voucher Checks - July 17, 2025 - August 13, 2025 $ 765,667.18
One-Time Checks - July 17, 2025 - August 13, 2025 555.95
TOTAL CHECKS PRESENTED FOR REVIEW $ 766,223.13
ELECTRONIC PAYMENTS
July 17, 2025 - August 13, 2025 $ 172,074.16
TOTAL ELECTRONIC PAYMENTS PRESENTED FOR REVIEW $ 172,074.16
Total Payments Presented for Review $ 938,297.29
Eric:
Of course, in front of you, you have a listing, totaling $938,297.29. There are a couple of claims I just wanted to highlight for you right now.
You know, Nathan has reported in prior months that, there was a new work truck purchase. So that was the first item on the billings report. There is a retainage release associated with that GSC construction for $35,432.40. Let's check number 29290. And then there is also some additional capital, right now. So pretty high spent on capital, to the district's engineer, Kennedy Jenks, $159,939.91 for multiple different projects and a little bit of general engineering services associated with that.
That is check number 292940-294. And then, to Layne Christiansen for the Wells re drill 106,200 as well. So those are just a couple of items. this was all with it in our budget. but just, just some items I wanted to identify for
Jana:
Eric. What are you reading or which. Sorry. On the sheet below.
Eric:
Okay, that's the sheet right here.
And in addition to that, you have your normal, items, payroll, utilities, things of that nature. You will see a pretty high expense on, the next page, Nathan, associated with the, utilities for core electric 137,921, once again, we are in the high season of electricity usage, so just wanted to highlight that item for you, for you as the board as well.
Eric:
Are there any questions this evening. And we can certainly pause while you review.
Tera:
While they're reviewing it, I just want to say I really do like this layout, and I really appreciate you put in the parameters. That makes it easy to read and, much easier to go through the than the long used to be. So I do appreciate the way you're presenting the information.
Eric:
You're most welcome. I know it's is a very detailed set of information, but we want to make sure we meet the authority parameters as well.
We can also look at changing the process in the future. that's sort of like an electronic notice things of that nature as well. So it's a little bit more, in front of you before, before the board meetings, as I know that you just recently received this board packet. So I know there's a lot of information to go through.
There are some system improvements that we can do over the next year with the district's accounting system to notify you in accordance with this authority policy that we've put in place.
Tera:
Wonderful gotta love automation. Yes. You're welcome.
Jason:
Sorry, I'm looking at this $106,000. Invoice. Oh, sorry. I was mixing up two lines. No, I'm not. Yes, I was sorry.
I'm good. Everybody else good. Okay, Eric, thank you very much. We'll go ahead and close out. the review of the monthly claims. Wonderful. Thank you, thank you. And, let's move on to item number four. Legal. Welcome back. Kim.
Legal Counsel Kim Seter, Esq.:
Thank you. It's good to be here. in on page 16 of your packet is a copy of the revised employee handbook with changes that I believe you requested at the last meeting.
I reviewed, and it looks great. If you've had a chance to review it, I'll take any questions. see where we are.
Tera:
I did have a question, and I feel like it was in there, but I missed it. I was looking either in the vehicle section or in the smoking section, but there isn't anything that prohibits it, says the facilities, but it doesn't prevent smoking in company vehicles.
So I don't know if that would be in the vehicle section or and I don't know if we need to put that explicitly in there, but I mean, a company vehicle I would think would be, a company facility. So yeah, I would think that would also be prohibited. But it wasn't. I didn't see it spelled out in word here.
Kim:
And I'm not sure if it's in there or not, but I will make sure it is by Monday in both the vehicle and the facilities section.
James:
Yeah, I had one more two on the very first paragraph. Equal employment opportunity and unlawful harassment. First sentence are organizations dedicated to the principles of equal employment opportunity. We prohibit unlawful discrimination against applicants or employees on the basis of age 40 and over, and then it goes on.
is the converse to that. I mean, it's I've never seen anything called out with this age specific thing.
Kim:
That's part of the federal law. And it is age specific.
James:
Okay. Yeah. I just had not seen it, but. Okay. Thanks.
Jason:
Great. Does anybody else have any, things to discuss about the, employee handbook?
Kim:
Great. We'll bring it back a clean copy next week. And I'll make sure that that, the smoking portion is identified. Thank you. And then the next item is the letter for collection on the IGA with the other district. I'm sorry if I missed that.
You guys, I we drafted that, but I don't remember. I never followed up with it. So that was, prior to this board. But we'll get that out tomorrow, unless you have any changes you want to make, or if there's some reason you don't want it to go out.
Jana:
This one I did have a question on, but I think it's just how did it get how did it go on this long.
And I think the answer is it just got missed.
Kim:
Yeah I mean this is a huge chunk of money. So yeah. Yeah that was a it happened with the other board and there was a lot of chaos around it. And I never I should have, put that on a calendar, but I don't have it. So to the extent it's my fault, it's I apologize and we'll get after it.
Tera:
So which area is this? The, the town center metro district?
Kim:
Yeah. This is that, there's a line that runs Nathan.
Nathan:
I'll pull it up here. Okay.
Describer:
On screen. A map of Castle Pines, Lagae Place adjacent to I-25 at Newlin Gulch. Nathan describes.
Nathan:
So this is the, Let me get the right utilities pulled up. So this is on this that the south end of the district. So this is, Happy Canyon Road. Lagae ranch. And so these properties are outside of the district. They are these lots right here. so they're currently owned by Jack Vickers. They're Castle Pines Town Center filing, one, 1 or 1, 2 or 3, I can't remember.
Generally the agreement is a conveyance agreement. So since they're outside of the district, what they what we are what they are paying us for is the ability to utilize this green line right here at the wastewater outfall to convey wastewater to the PCWRA the regional wastewater treatment plant. so there's the annual construction fee that's associated with that. And then there's also a cost per thousand gallons that we can charge them when they actually get construction
moving on this property, I do not have a solid timeline for when that's going to happen, but that's where it is. Thank you.
James:
Could you. The Jam ranch, is that Sort of in that same?
Nathan:
It is. So this property is, so this is again the Vickers lots right here. Okay. the Jam Ranch properties, I believe, are down over in this area right here.
James:
Just I wasn't sure where we're pointing to, so. Thank you. Yep.
Jason:
All right. Great. Does anybody else have any questions on this?
Tera:
Yeah. Just a quick question on the, hidden point inclusion. Yes. just, I think they didn't choose to do their election in May. They kicked it forward to November. So, I know they're going to take care of that, but I'm getting nervous now that November is coming up.
I know on the city side, they've already started some milestones over there, and I just want to make sure if there's anything we need to do on our behalf. I don't know if, you know, we need to kind of reconnect with their district manager or whomever and either get on their, next meeting. My understanding is that they're the metro districts going to ask the HOA or something to to do some communications to get their, election going for their inclusions.
And they're all, pretty excited about it. But, I just want to make sure that everybody's all on the same page and everybody has the most recent agreement. And if there's anything that we can do to be, helpful in that regard, it'd be so nice to have such clean books starting in 2026.
Kim:
And Tera, and I saw your email from a little while ago.
I will reach out to Denise in Paul's absence and talk to her about that because, it's fine for them to have an election in November, but they shouldn't coordinate it because they don't have that many voters. It's going to cost them a lot of money. And then there's all these deadlines that they'll have to meet. They can have the election on the same day, but do it themselves.
And Denise knows how to do that. The manager, it'll be much less costly and much simpler.
Tera:
That would be awesome if you could reconnect on that. I think the problem is they don't. I think they don't. There's something about they don't know the addresses or who lives where, how to get a hold of people, which you would think Metro district since they're billing the address.
The phone number.
Kim:
Yeah, yeah. The clerk and recorder or the county assessor has all those. The people who are entitled to vote are taxpaying electors that own property in the district. So they've got it.
Tera:
Perfect. I appreciate that. I just would love if we could get that done by the end of the year. Yep, yep. We'll get it in there.
Tera:
I'm saying for Eric he's saying that. But my lips are moving. Yeah.
Kim:
And those deadlines they won't apply, So,
James:
I have a question going back to the demand letter. How is it something like that can go on for like four years and be missed?
Kim:
I mean, I think it, you know, there was no billing from our end.
and I think the like I said, I drafted the agreement, we got it signed. And typically I would put it into to some kind of tickler system and apparently it didn't do that.
James:
Okay. Is this I mean, it's quite a bit of money now. Are we going to work with them if they need to spread that out a little bit, or is it not a big deal to them?
Kim:
I think I think they're going to want to work with you, but I'll bring that back to you if that's what they want.
James
Okay. I mean, I again, I would assume they should be able to pay that, but I'm just wondering
Kim:
they should have been collecting it and putting it in the bank. So yeah, waiting for us to send this letter for sure.
James:
Sure. Yeah. Okay. Thanks.
Jason:
Great. Does anybody else Have any questions for Kim? Well, thanks again for being here tonight. You bet. I'm going to go ahead and close out the legal session and open up the district manager review and discuss Kennedy Jenks budget amendment number three, lift station upgrades.
Nathan:
Yep. So very high level. This is for the next phase of the station project.
There will be we will need to do one more amended amendment after this. So this covers, scope a construction or covers construction services through scope A we need to get the, final design approved on scope B and get a bid before they're able to really dial that down. I'm happy to answer any other questions you guys have.
Describer:
On screen. July 21, 2025
Mr. Nathan Travis, District Manager
Castle Pines North Metropolitan District 7
404 Yorkshire Drive Castle Pines, CO 80108
Subject: Budget Amendment No. 3 – Lift Stations Upgrades
Castle Pines North Metropolitan District
KJ Job# 2246035*00
Dear Nathan:
This letter is to request a budget increase amendment for the Lift Station Upgrades project. The current project scope includes engineering services through the Bidding Phase for both Scope A (stations 1, 2, and 5) and Scope B (stations 3, 4, 6, and 7). This amendment includes additional project management
time, additional design tasks for both Scope A and Scope B, and Construction Phase Services for Scope A. The following paragraphs describe out of scope work that has been performed or will need to be performed for project completion:
Nathan:
And if there's anything I can't answer. Lisa wasn't available tonight, but I can bring her on Monday.
Jana:
This is just from not having the full piece of the puzzle in front of me, but it jumps from phase one to phase five. And this is also amendment three. And then from phase five, it goes to seven. And so I'm thinking why didn't it flow in phases.
But that also could be that because it's amendment three I don't know could you help me follow along that
Nathan:
that I will probably have to circle back around with Lisa?
Jana:
Also, you will never catch me being this nitpicky, but it wasn't even on their letterhead. So when I was flipping through this, I thought, what am I reading?
And then I went, oh wait, this is an actual proposal that they sent you or I don't know, it's that it's it felt unofficial. So between the jumping, I thought, I don't really know what I'm looking at.
Nathan:
Yep. So part of the letterhead removal, we're going to see more of that, especially for board packets, because those logos make it incredibly difficult to make a document Ada compliant for us to post.
Jana:
Thank you for clarifying that. So that would not normally be something that I would ever comment on, but it just didn't feel like an official scope. So reading through it, I did have trouble following along with the phasing, the overall projects, and the history of what was included in one and two. But I don't need like the big history kind of overview.
Nathan:
So. Got it. Yeah. So the the larger overview, we've been the initial design scope on this was 2021, 2022. We ultimately broke that up into two separate scopes. So we have scope A and scope B covering different live station packages. And then we've just kind of been working through and amending them, amending the Kennedy Jenks portion of it.
As we work through those documents. I will go ahead and plan on having Lisa come Monday just so she can speak to it much more clearly than I can.
Jana:
Or Nathan even. I mean, I understand this is going to be one, five and seven, but even if you could just say phase two complete, phase three completed. Okay.
And that way I can flow with it going, oh, we already did those. So just curious. Perfect.
Tera:
I appreciate that, Jana. And that's why we have a week between the study session and the meeting.
Nathan:
That I can do.
Jason:
Any other questions on the Kennedy Jenks budget amendment? Okay, Nathan, let's go on to the, presentation of the board management platform.
Nathan:
Okay, so I have been looking at a few different platforms, primarily to handle creation of the board packet and then following that through to board meetings. There are a quite a few different platforms and technologies available to handle this. So I had looked at several of them. I looked at one called portable. I looked at another one called diligent, one called Zack.
On board is the one that I liked the most. they're relatively inexpensive. I do have a quick demo video that they sent me that I may have accidentally closed. Hold on.
Describer:
On screen. A video on Nathan's computer.
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Nathan:
So a few advantages. This, whoops. Autoplay. There's a few additional advantages, especially with creating the board packets on the back end. It would give me the ability to create user like unique users for myself, for finance, for communications, for legal. And there's a certain degree of automation with building that agenda. And so I can give them ownership of their individual sections.
So rather than have to email me PDFs, they just automatically drop it into on board. you guys can get real time access to that. So as soon as it's loaded or is able to look at it, if you chase it up to kind of its higher levels, there's even some voting functionality and some other things that we could utilize for potential virtual meetings,
down the line. The cost structure on this one also really wasn't that bad. We're looking at an initial setup fee of like $500 and then an annual fee for of, it'd be 5000 for the entire suite, moving forward, that's ten users. So I really just want to kind of run it past you guys, get an initial look, see what you think.
I, I would really like to do it just because of, like, the automation. Oh, and it also generates board meetings at that level or, meeting minutes at that level as well. Everything that it produces is ADA compliant. So it's really easy to get it uploaded, dumped on to the website. It doesn't care what file format we use when we upload documentation.
It will automatically turn everything into a PDF. It's a it's a pretty powerful tool. I did look, to speak with Greystone briefly about it to see if there was anything that we were, any capability we were already paying for that we didn't use. They couldn't come up with anything. This is integrable with, Microsoft Office products as well.
So any questions?
Jana:
I have a question. Is there anything is there anything that it does that we're already already paying for that? That could be a cost savings. Any redundancies meeting minutes. Yeah. So that's a big one. But are we paying like we're paying for meeting minutes,
Nathan:
correct. Yeah, we currently pay Kim's office to draft okay for us.
Jana:
Kim, you okay with this? Yes. Thank you.
Nathan:
Kim loves getting rid of meeting minutes. Okay.
James:
Okay. So, when it generates meeting minutes, is that some sort of AI bot that's, you know, sort of recording and summarizing or something? Okay. I'm used to that from my other boards where real people don't show up anymore. They just log in and they have.
An AI bot that records everything and then summarizes. So, okay, I wonder if it was the same thing. Thanks.
Tera:
And then does it help with some of the things that I think, have been asked for before? Like I think it was Leah where if we're if it's in there, then it'll take us to the exact place on the agenda.
So I have to really correct. Exactly. Yep. Okay. So some of that categorizing and that type of thing. Okay. Yep. Okay.
James:
When somebody attaches something and into the system like you talked about finance or communications, do we get notified of that
Nathan:
There you can be. Yeah, there's a lot of different notification preferences you can set up.
I can verify that one, but I'm pretty sure that you'll get notifications if you want anytime somebody upload something.
James:
Okay. I mean that could be set up as preferences or something because.
Nathan:
Correct. Yeah okay. That was one other advantage to on board. Is that it? It's it's, agile enough that I can remove away a lot of the functionality that could potentially get us in trouble.
So to make sure that we don't violate sunshine laws or any of that, there's a lot of options and selections we can do to engage or disengage different functions of the software to keep us out of trouble.
Tera:
And it sounds like it saves a lot of staff. Time.
Nathan:
Oh yeah, I would say several hours. And it also means that I the packet gets built slowly and is automatically available to everyone, so I don't have to wait until I have all of the information, then compile it and send it out.
It it takes care a lot of that for me.
Jana:
And would you want us if we were to attend remotely? Would you want us to attend through that? Yeah. Okay. So what are we using here? Teams? zoom, zoom. Okay.
Leah:
So then how would that work? If we're using on board and not like we We still use zoom.
Nathan:
We we would, because that's the integration that on board looks at. So it integrates with zoom. So instead of going through the zoom or your zoom account, you're just going to go through on board and click join. The meeting
Leah:
Will material be used to train like I.
Nathan:
It's an excellent question I can ask.
Leah:
The answer's probably yes. It would be my guess, but I will. I'll double check. Is that a bad thing? It probably depends on who you ask, but I would say like.
At least my perspective, my understanding from our general counsel is a lot of the laws have not caught up with the technology yet.
James:
Okay. One final quick question. you know, right now, at the beginning of the year, I always load in all the meetings into my outlook and what have you. So I get notified. This is something that, you know, when we create a meeting list in the, you know, going forward for the next year, that's something that can email us and notice, like I get in via outlook at work or something like that.
Nathan:
I'll ask.
Tera:
So then would we? I'm still a little bit unclear on the zoom piece. So obviously, on board would be for the board piece, but then for the public piece, they also would then log on to on board for that would integrate with zoom.
Nathan:
I will that's another one I'll have to follow up on to see exactly how that integration would work if we'd need.
Tera:
It's great for board meetings, but we also or we have that public element of the board.
Nathan:
Yeah, that's a great question. I'll double check.
Tera:
It would think that there would be permissions on that. Something associated with that. I just want to be clear on how that would work.
James:
And one final thing executive sessions would essentially be off line. Or is that still part of this somehow in in in kept kept separate.
Nathan:
We would keep executive sessions separately. So if we needed a zoom link or a team's link, whatever, we can generate that separately. But for the most part it'd be it'd be outside of this platform.
Leah:
I don't think we're using it, but, and it might depend on what type of account or subscription that you have. But like, I know we use zoom for work and it has really robust AI capabilities.
So I don't know if I'd be interested. It wouldn't do all the other things that you're talking about, but I would see that is, area redundancy.
Nathan:
I'll look into that as well.
Jason:
Okay. Any other questions?
Jana:
They don't have to do with on board. Can I ask them? Sure. Okay. Just some questions. I know that I wasn't here for the last meeting, so forgive me if this is something you guys discussed, but since it's the month of August, I had it in my mind that this is when we would start to talk about the due diligence report that we've been looking into, regarding like the Dominion stuff or just any of the other water opportunities.
Is that coming?
Nathan:
Yes. It's getting all of the member data pulled together and scheduled has been a little bit of a challenge. So between all of the different utilities. So that is still coming. We had a meeting last week to kind of review all of our asset inventories and take our first pass at the potential collaborative options that we have.
The final report now is looking like it's going to be due done closer to the end of the year. I should know more in the next week or so. And I'll have a more comprehensive update. My board report for Monday.
Jana:
And then next week will we get an update on the, the big capital projects going on this summer right now?
Like the. Yes. Okay. Perfect.
Jason:
Great. Does anybody else have any questions?
Kim:
Mr. chairman, could I add one thing? I wasn't going to say anything, but, Eric, let me know that apparently, CRS billed that first year on the town center contract or collected or collected it, but then didn't. There's nothing after that. So I could have still tickled it, but I didn't. But you should need to know that other piece.
Jason:
Thanks for the clarity, Jim. Okay. All right. We'll adjourn the meeting then. Thank you everyone.