Board Meeting
April 22, 2024
Transcript
Describer:
Board Meeting Agenda
Monday, April 22nd, 2024, at 6:00 p.m.
7404 Yorkshire Drive, Castle Pines, CO 80108
I. Welcome. Call meeting to order. Pledge of Allegiance.
II. Roll call. Determination of quorum. Disclosure of potential conflicts.
III. Consider approving the April 22nd, 2024, board meeting agenda.
IV. Consider approving February 26th, 2024, board meeting minutes.
V. Consider approving March 25th, 2024, board meeting minutes.
VI. Public comment period (Three-minute maximum per person).
VII. Bid award: Well Vault Rehab Project- Lisa Schwien.
VIII. Communication Director’s report.
A. Website update progress.
B. Communications Survey update.
C. Highlights from the past month.
D. Looking ahead.
IX. Finance Director's report.
A. Ratify claims for payment including check numbers 28480 - 28532 and
electronic payments issued from March 21, 2024 through April 17, 2024.
March April Totals
March Enterprise Funds $636,993.23 April Enterprise Funds $166,993.70 Total Enterprise Funds $803,986.93
March Electronic Payments (all funds) $23,861.25 April Electronic Payments $25,810.95 Total Electronic Payments $49,672.20
March Total Expenditures $660,854.48 April Total Expenditures $192,804.65 Total Expenditures for the period $853,659.13
X. Legal Counsel's report.
A. Public hearing: Turweston Lane property inclusion.
B. Consider: Accept or decline CDPHE violation civil penalty settlement offer.
XI. District Manager’s report.
A. Parcel transfer update.
B. Ridge Golf Course spill report.
C. Capital project update.
1. Yorkshire waterline replacement.
2. Monarch waterline replacement.
XII. Determine necessity of May Study Session.
XIII. Director’s matters.
XIV. Adjourn.
Board President Jason Blankaert:
Good evening and welcome to the Castle Pines North Metro District Board meeting. Today is Monday, April 22nd at 6 p.m.. We will begin the meeting with, Pledge of Allegiance.
All Speak:
I pledge allegiance to the flag Of the United States of America and to the Republic for which it stands. One nation under God, indivisible, with liberty and Justice for all.
Jason:
All right. Thank you. Let's, move on to, roll call. Jim.
Board Member James Mulvey:
Present. No conflicts.
Board Member Jana Krell:
And Jana. Present. No conflicts.
Board Member Leah Enquist:
Leah. Present. No conflicts.
Jason:
And, Tera is out tonight. And this is Jason, and I've got no conflicts. So next item on the agenda is to consider approving the April 22nd board meeting agenda, the February 26th board meeting minutes and the March 25th board meeting minutes. I think we can roll all three of those into one. And, if we can get a motion.
Board Voting All Speak:
I'll make a motion. Motion to approve. I'll second. Great. Having a second? Let's move on to a vote, Jim. I, Leah. I, Jana, I am I vote I as well. ...
Jason:
Okay. We'll close out items four, five and six. Oh, sorry. Just, three, four, five. And, we'll open up the public comment period to have anybody wishing to make a comment.
Welcome. And give us your name and address, please.
Steve Dawes, Castle Pines Resident:
Hi, Steve Dawes, 5703 Jasper Point Circle in the Daniel's Gate neighborhood? I've spoken before. So you're all familiar with who I am? I had just two questions. I understand there was a water spill at the golf course of 12,000 gallons, and I wondered where that water went. Is that a cost we can recover or to just go down the drain?
I don't know if anybody answered the. Question, but. I don't know what public comment put.
Jason:
Yeah. right. We'll address that later on in today's meeting under the district manager's report. So if you'll bear with us till then.
Steve:
Okay. The other thing I had was, I got Cedar Vanderwall's report just a couple of minutes before the meeting and skimmed it. And there's consideration of settlement of that, stormwater sewer.
You're going to do.
Tonight. What's the offer? Why doesn't the memo or the website have posted on it the terms of the offer so citizens can comment on I don't know what the offer is and I don't know what the terms are. Last I heard, it was a six figure number of some amount, and they were going to.
Consider some in-kind. Help to the district. And that's the last thing I know. So I'd like to. See these kinds of things posted, before the meeting so. We can miss an opportunity to comment on
Jason:
this was the topic of our study session last week. And so all that stuff was made public that that time.
Steve:
Is it posted on the website?
Jason:
I don't know if it is or not.
District Manager Nathan Travis:
Yeah. So we don't have the. So I was getting the feedback. We don't we don't have the slide sheet from the presentation for CDPHE. So the memos that I have, from last week, I thought they were up there. I'll have to go back and look. But so we don't we can't put the actual offer up at CDPHE, but they won't release because they won't release it.
We do have our summary. and I can get that posted up. all right. Very good. If it's not up there.
Jason:
So we'll get that posted and, and make it available to everyone.
Steve:
Is it public information?
Jason:
we talked about it in the meeting. So yes. Okay. Thank you. Would you mind turning the mic off? Thank you.
Is there anybody online that would like to talk?
Okay. Not seeing anybody. We'll go ahead and close out. Item number six the public comment period. And we'll move on to item number seven, the, bid award for the well Vault rehab project.
Nathan:
All right. I will introduce this one. And then we do have, Lisa Schwien with Kennedy Jenks. who's the, engineer on this one? So the wheel vault rehab program project. This is for, well, vault. so really, it's the control of all of the control equipment, but a lot of, like, the metering equipment, valving, high pressure blow offs, vault condition.
We just needed to go through all of them. So Kennedy Jenks had gone through, last year and done an evaluation of all the conditions in those. So this is just just to get all of those one, so that we have similar equipment in all of them that we know we're getting accurate meter readings. We know that the wells are functioning properly.
so that's what capital projects for.
Jason:
Sorry. Is this for all six wells?
Nathan:
it's for, all of our, well, vaults. Yeah. So we have, 11 run 11 functioning well. Yeah, yeah. So we've got 11 of them, but there are fewer vaults than wells. But, Lisa, I'll let Lisa kind of go into, some broader strokes, and then she can present the bid tabulation and all of that jazz.
So whenever you're ready, Lisa.
Lisa Scwien, Project Manager at Kennedy/Jenks Consultants:
Hi, guys. Lisa Schwien with Kennedy Jenks. there's actually ten well, vaults that were rehabbing, plus that PRV vault that we're going to line to prevent infiltration. So there's 11 total vaults that we're working on. we got five bids which is really exciting actually. we put some flexibility in the schedule so contractors could you know, a lot of contractors were excited about it because there was so much flexibility in the schedule.
we can shut down 1 or 2 wells, they can work on them, and then they can move on to some other wells. but it'll it'll they'll have to have close coordination with Nathan and his team, for the sequencing of the work. but you and you guys have the bid opening summary and the bid tabulation, I believe, the low bidder was GSC Construction company.
And second was Velocity. Our engineers estimate was right around the second bid. we checked in with GSC just to make sure they're comfortable with all the aspects of their bid. They said they are, so they're pretty excited to do the job. We checked them out. Also, I think they're very qualified for the for the project. All the bidders are really it's pretty straightforward.
so if they've done any mechanical piping and treatment plants or vaults or anything like that, flow meters, things like that, they're, they're pretty qualified. So, I guess at this point we recommend that the district award to GSC as the low bidder. And and because they're qualified to do the work. But I'll let you guys handle it from there, I guess.
Is there are there any questions?
Jana:
I didn't have any questions. I looked through it, and, And I'm always happy to see five bids. So. Great. Yeah. And I'm always happy to see that the engineer's estimate is, right where it should be, you know? So, and you're always going to have some high bids. So though they're all lump sum items and, you know, there's no way for me to know the detail.
I still feel good about where it where it landed. So no questions from me from a detailed perspective.
Lisa:
Okay. Yeah. It's, just kind of an overall it's some of the vaults really need the piping removed and everything removed. And so I think there's three of them where everything's going to be removed and redone. some of them had a lot of equipment that was still good. and, and so. Well and especially like the clay valves, the really expensive, surge protecting pressure reducer valve.
those, some of them we can reuse. We're reusing the flow meters because a lot of those are brand new. Nathan has just switched those out. So it just was like case by case basis. And it's detailed for each for each vault, what we're going to be doing. putting in new lights, intrusion switches. just pretty general cleanup, repainting everything lining, I think three of the vaults, because they have water coming in.
Try and protect those flow meters from frying. And yeah, that's pretty much it.
Jason:
Nathan, do we have any history with these contractors? Good, bad or indifferent.
Nathan:
I haven't directly worked with them, but they're they're a bigger firm that's been around for a while. one of the things that we did to try and kind of get more attention or get more bids thrown in on this, I think Lisa briefly touched on it was there's really a lot of contractor scheduling leeway in this.
and so because it's basically 11 small separate projects or ten small separate projects from each other, we'll be able to have them come in and like, backfill so they can fit us in. If they've got a crew that's down for a week, they can come in and do a vault, and then they have a contract end date at the end of the year.
But I haven't worked with them directly. But, they did a pretty good Kennedy Jenks did a pretty deep rundown on them.
Jason:
How how about any of the others? What's that? How about any of the others on the that have bid?
Nathan:
Let me get back to the bid documents. So I have worked with, Glacier has done quite a bit of work with this. I've worked with Velocity. and those are the only ones that I have direct experience with.
Lisa:
And then those are probably the two I've worked with most Velocity and Glacier. But, I think we've teamed with, Sealants before and I've, I've worked with Aslan, but as a long time ago, these are all big big contractors, which surprised me. Diaz construction was looking at it. The the contractor that's doing the Yorkshire Water line, but they didn't end up bidding it, so I was just really surprised how large these contractors are. I think they must be using as filler work for crews. Like Nathan said.
Jana:
Lisa, I had one quick question on item 13 not to get down in the weeds, but do you have any concern that, GSC's square footage cost is half what you guys had anticipated? Because when I so when I see outliers like that, I think, oh, did they miss something on their unit price?
Lisa:
Yeah. I don't, and only because I saw that their sub for that work is Iron Woman, which is who I was talking to. on the pricing. they gave us a high budget number, and I think I bumped it up even further for the, for the bid. So I'm not sure I'm not sure if Iron Woman just gave them a really good price or what's going on.
Velocity .... That's similar. Velocity and Sealants had a similar price.
Jana:
Oh you're right across there you see the 37 and the 41. So actually that doesn't concern me. You're right to see it across the board like that.
Lisa:
Yeah. I think we we had an estimating person helping us with our bid, and I know I had already bumped up the number, and she may have also bumped it up again. So, yeah.
Jana:
Got it. Thank you.
Leah:
I have a question for Nathan. see if I can articulate this well. So my understanding is, at least since I've started on the board, we have a lot of projects going on, a lot of capital projects, and it seems like it's primarily to, either fix stuff or get it back to where it should be.
are there any projects that are just like regular maintenance, or do we even know what, like a regular maintenance cycle looks like? Are we still just in fix it mode?
Nathan:
so the a lot of the capital projects that we're working through, are definitely starting to get more caught back up. We're getting more and more into a proactive phase. So, everything that's been done at the water treatment plant and certainly all of the, the, you know, the big projects we have coming up, the lift stations, those are things that we're behind on, like this.
Well, vault one is not an example of something that's like, oh, the wells are actually in pretty decent shape right now. This is we started to identify things on these sites that we needed to get taken care of before they become a problem. So this is actually a great example of a project that is built into kind of a normal capital forecasting and capital plan.
It's nothing that we need to get super caught up on.
Leah:
Okay, I was just curious, like what normal rhythm of the business would look like? Because I don't think we're there yet. Right?
Nathan:
I mean, normal sitting on a washing machine. So.
We're, we're getting caught up, we're Getting, it's. Oh, go ahead, Lisa.
Lisa:
These are constructed. a lot of them are. Were they part of the original infrastructure?
Nathan:
Yeah, yeah, for the majority of them are I think the last well, we have went in in early to the early 2000.
Lisa:
So 20 plus years, some of them 30 years old or more.
Nathan:
Yeah. Yeah. So we're right on that useful equipment lifespan and getting it swapped out.
Jason:
Would there be more value in this looking at Velocity over GSC, you said that you work with them a lot more. Is it. We're spending a few extra bucks to to use them instead of the lowest bid it.
Nathan:
Yeah. I mean I'm comfortable with, with GSC, I don't see any real advantage to going going with Velocity.
Jason:
Okay. Thanks.
James:
In just a quick question, vault lining, as far as materials and things like that, what's the expected life I get once we go through this process and we update everything and and get it up to spec, what are we looking at as far as, useful life of what we're doing here?
Nathan:
so the, the individual components will have different useful lifespan. So, water meters will last not quite as long. They'll be one of the things that we need to swap out more frequently. Lisa, correct me if I'm wrong, but I think the, the lining is about a 50 year liner.
Lisa:
Yeah, I'll probably tell you 100, but, yeah, I would say 40 to 50 years. Yeah.
Nathan:
And yeah. Controls equipment. So things like hatch alarms, those will be like closer to 5 or 6 years. So they'll have slightly different useful lives.
James:
Sure. I just you know, and then something like this would turn into, you know, to Leah's question, we need to get out of the fixit mode. And I think we all understood, you know, where we were and where we're going. But, something like this where you just rattle off, you know, meters in other parts. does that go into an equipment plan and a maintenance plan?
Nathan:
Yes. Yeah. So we one of the one of the other projects that we're working on that is more getting caught up. and I can't it's, I can't remember. It's like the facility documentation. It's been in the budget for a couple of years. And so that is exactly that specific effort. So it's going around giving everything specific asset IDs, assigning specific useful lives, assigning depreciation curves across all of them, giving them all of that.
So we're working through that process. It's a it's a pretty heavy lift. we're in that's a that's a joint effort between the district, AIMS are asset information management and GIS company and Kennedy Jenks. So we've we're we're already well down that road getting all of that up and running .
James:
okay Is that something you can foresee being done at the end of this year that going to take us into next year,You think?
Nathan:
We will be substantially completed this year? We'll never be done. So it's a it's an information information monster. So those are things we'll just have to constantly update as we add new assets, take other assets off the books, but we should get to our running baseline and kind of like a normal asset, registry maintenance by the end of the year.
Okay. I think. Thanks.
Jason:
All right. Any other questions? So, do we hear a motion then to, approve the bid or approve GSC's bid?
Board Voting All Speak:
I'll make a motion to approve the low bidder, GSC Construction Company. for the total shown on the bid tabulation. Correct. I second. Perfect. Having a second to. Let's move to a vote. Jim. Approve. Jana I. Leah. Approve. And I approve as well. So the motion passes. Thank you very much for all of your input tonight. That was very helpful.
Jason:
Let's, go ahead and thank you, Lisa. Specifically, we'll go ahead and close down this, The section number. What section are we on? Seven. Thank you. And we'll move on to section eight. The communication directors report. I understand she's not going to be with us tonight.
Nathan:
Yeah. So, Bailey had some car, vehicle issues on her way in, so she's trying to get herself on stranded from the side of the road. so I did have a chance to speak with her. briefly. If there are any questions that the board has, I can certainly get those passed along and then work with legal to figure out how to post all of that.
Make sure we get it.
Jana:
I, I had a question. It's not even that important. But on page four, the Instagram Facebook page, I want to know why the women art when you look at that graph. What's with that?
Nathan:
Yeah, I know I noticed that too. I will definitely ask. Because I do not I do not personally have a great explanation for it.
Jana:
I saw that I thought women are paying bills like, this is what you know, or women are on social media. So I didn't understand the demographic part of that.
James:
So yeah. Yeah. I mean my wife does. So.
Yeah. I had a question as well. again, Ms. Budnik, indicated sending two emails a month, 62% read 2.5% response and looking for current status, a program to reach more residents, and then further down in a later meeting. Let's see if I can find it. ADA compliance for the website was, it was another one.
And then hang on a second, I'm just going to rattle these off because.
I can't find my question. But, it had to do with essentially the bill inserts and the emails being the predominant, method where people actually responded. And I was just wondering if, that is going to get reflected in how she plans on, updating her outreach programs because the other methods seem to have little to no response.
You know, the social media side of things. And I'm quite obviously not a expert here. but I was just wondering what the plan forward was. With that.
Nathan:
And so the, the are you talking mostly about the, the communication survey responses? Okay. so I guess the general question would be how how are we going to adjust our communication strategy based on the, survey responses?
James:
You know, it's, you know, it's just, you know, going on two months, I think, Leah, you asked virtually the same questions, I think two months ago. And I think we're still kind of waiting for with that with the changes would be, how that would get reflected in House, how she approaches resident.
Leah:
Yeah. I think, Sometimes it doesn't feel like a tailored communications strategy. So I think and I don't know if that's, but at least that's where my mind goes. Jim. Like, how are we tailoring it to, the channels of communication where we're seeing the most success or, you know, when we did the surveys, like what? What were the next steps from those surveys, you know, stuff like that, just to show that it's actionable and tailored to meet our specific needs.
James:
And then one more question. She, inquired about switching to streamline. And you were going to review and research options. And that was from, 325.
Nathan:
Yeah. So we we did look at and, Leah was kind enough to give us a pretty, well, I felt it was comprehensive. She described it as quick. So, somewhere between quick and comprehensive, initial review of the website. just kind of make some flow changes from where I'm sitting. I'm really ultimately not that interested in migrating from streamline, just because it does so many things that keep us in compliance.
It's a it's a platform that's specific, tailored for special districts. That's what it was designed for. And so it gives us all kinds of like automatic updates and checks and all kinds of like little internal programs that it runs to make sure that we've got things posted on time that we've got, you know, various documents posted when they're doing all kinds of that, all those kinds of things.
So, I don't know where she's at in terms of making, edits to the website. I looked, briefly before the meeting. I didn't see, any substantial changes. so that's my question. I'll have to get more detail from her, but that's what I know of it.
Jason:
All right. Great. Any other questions for the communication report? Seeing none, we'll go ahead and close down number eight and move on to the finance director's report. Who do we have online?
Andrea Manion, Community Resource Services of Colorado (CRS):
Good evening. It's Andrew Manion from CRS. tonight we need to ratify claims for payment, including check numbers 28480 through 28532 and electronic payments issued for March 21st through April 17th March.
Total expenditures were $660,854.48 in April. Total expenditures were $192,804.65, for a total of $853,659.13.
Jason:
Okay, I'll make a motion to ratify the, payment. The payment for the payment check numbers 28480 to 28532, and the electronic payments issued for March 22nd, 2024 through April 17th, 2024, March being $660,854.48. April being $192,804.65, for a total of $853,659.13. Do I hear a Second?
Board Voting All Speak:
I'll second you. Great. Having a second? Let's take this to vote. Jim. Approve. Jana. Approve. Leah. Approve. And I approve as well. So that motion passes.
Jason:
Thank you. Did we have any other financial directors questions or opinions or.
Andrea:
that's all I had tonight. Unless you guys had any questions.
James:
hang on a second.
I'm sorry. I just got to find. I got three pages of questions. This might be a Nathan question, but it could be, Andrea. Right. Okay. Yes. back on 226, we talked about, Castle Pines Parkway rehab district share 2.83 million responsibility. The district residents. And Nathan was going to determine if we really did need to contribute that 30%.
And this may be out of flow here. So if we want to table this for later or, but if you could just comment on that, I bring it up because it was in part of our meeting and, and we kind of didn't address it back then. So it's to two meetings later. I figured I'd bring it up again.
Nathan:
yeah. So the way that.
Yeah, I'll have to circle back around on it. it was ultimately determined that we were that we move forward with the 30%. We basically did a carbon copy of the one that we did out, in Castle Pines Parkway. And then we have been, looking for opportunities to, like, back out expenses. So if there are, any kind of line items that come through that we wouldn't have had any part in changing or any part and dealing with.
We're kind of working through, backing those out. I don't have any of that stuff with me, kind of how all of that's been progressing. Yeah. I don't.
James:
Then I'll just, I'll forewarn you. I'll re-ask it next meeting. because it's a it's a very large amount of money, and, I want to see what opportunities there are to kind of if there's ways to take costs out of that or, you know, cost share better. like to understand that.
Jason:
Okay. Well, thank you for joining us, Andrea. I think we can close down number nine, the financial director's report, and we'll open up with the legal counsel report. Number ten.
Joel from Kim Seter's office:
Well, as you have noticed, I'm not Kim again. he's still out. So I apologize, for getting out the legal status report a little later than you might be used to. It was, a bit fraught. He was sick, and then I was sick on Friday and bounced back quicker than him. And he is still ill.
So it's been, an interesting couple of weeks, but, you'll have that to look through. but the main things that I wanted to talk about today, there is something on there that I did not put on there because streamline got mentioned earlier in the conversation. I actually just attended a, Special Districts Association presentation on ADA compliance.
streamline helps keep you in ADA compliant territory with what they do in their software. But there are two things that were added by the office of Information Technologies new rules a few months ago that, streamline will not be assisting with when it comes to compliance. And that is, the new rules in place for ADA compliance require an accessibility plan and an accessibility statement.
Has that been discussed before? No, no. Okay. so the website will need to have an accessibility statement. Essentially what that is, is, You know, it's a statement saying, you know, we are committed to ADA accessibility, and then you would be appointing someone to be your ADA compliance officer. I'm assuming it would be Nathan. and it would just say, look, we strive to have everything ADA compliant on our website, but if it isn't, then you can contact this person.
They'll make reasonable accommodations that needs to be posted in a conspicuous place. And then the board will need to adopt a plan. It's basically a policy saying, here's how we are ADA compliant. I've drafted template documents for, all of our all the districts that our firm works with. and if you have any questions, I'm happy to answer any.
Otherwise I'm going to ask Kim at the next one to bring in, template documents for you all to look over.
Jana:
My question is Really basic. When I think of ADA compliance, I think of ramps and sidewalks and wheelchairs. I don't know what you mean.
Leah:
So, yeah, like, if you are, deaf or blind, there are different options that websites can provide to help you consume the content. like, if you're dyslexic or you have other disabilities, there's other like options that you can pick to help you consume the content more easily.
And we're not we're not following that, are we are getting up to date on that.
Nathan:
Yeah. So yeah, the only thing that we need to add is specifically what Joel is talking about. Everything else is done as part of the platform.
Jana
Just a statement to add.
Nathan
And a policy.
Joel:
Yeah. No, those are good questions. And they really I've made them so short and to the point that they're going to hit all the marks. I think it'll be you all looking over them, making your customizations and then approving right there. So that could be handled next month. But it does need to be done by July 1st, 2024.
So just a heads up. so back to the script. the, Turweston Lane property inclusion. today is technically, when, hearing on inclusion was published for. I'm not sure. I'll give you a little bit of a refresher on the background. I think it was Susan over here. Discovered that in the county assessor's records, there are three properties on Turweston Lane that are serviced by the district.
But for taxation purposes, they're in Castle Pines Metro District's boundaries. So they've been paying taxes to that district even though they're not serviced by them. So they're technically out of district. So I coordinated with, the Castle Pines metro districts. general counsel, though those properties have been, subject to an exclusion proceeding on their end. And now it would be the appropriate time to have those properties included into the district.
So we can remedy this situation. so in your packet, you will find after the end of the legal status report, there is a resolution of the board of directors, for inclusion of property into the district's boundaries. Basically, the way this all works, I'll give you a, a brief version of the, the procedural matter. So to include them into the district and have them paying taxes so they're no longer an out of district area, they had to sign a petition.
All of the 100% of the fee owners signed this petition that is attached as exhibit B, so, you'll see a photocopy of exhibit B at the very end. and they signed a petition saying, yes, we want to be in Castle Pines North Metro District. here's a legal description. We attest this is where we live. We own it.
All of that good stuff. And then we published notice of the, hearing on inclusion for today. We published that and, Douglas County News Press on Thursday, April 4th, with all the legally required components. So what would be next on your end would be to open a public hearing on the petition for inclusion of that property.
and then you would want to note that, it was published in accordance with legal requirements. and then you would open it up to public comment. If no members of the public want to comment on it, the hearing can be closed. If members of the public are present, then comment would be allowed. and then after public comment, you would close the hearing and then you can have board discussion on whether you want to, grant or deny the petition.
so there is one thing you do need to discuss, legally, for this to be valid for, before you approve it. And that would be you need to discuss whether granting or denying the inclusion. you need to discuss whether the property is capable of being served with the facilities of the district. Obviously, in this case, that's, a non-issue because they're already serviced by the district.
and then after discussion, if you did so, choose to adopt that resolution, then you would motion to adopt the attached resolution in order, order the petitioned properties into the district boundaries. And so that's kind of the procedural overview.
Jason:
We're scheduled to do that tonight.
Joel:
yeah. Okay. Right now, if you're up for it.
Jason:
Yep. So can we go ahead and open up the, public? would you call it the public hearing? Thank you.
All right, so in this public hearing, I think we understand that, we're already providing service to these properties and that, granting them service would not be an issue. So.
Joel:
public comment would also be.
Jason:
Okay. So having said that, will open this up to a public comment section. Do we have anybody willing wanting to speak about this? Not seeing or hearing anyone. We'll go ahead and close down the public comment section. And, we'll move this to a motion. Right. Or just an adoption,
Joel:
Discussion, I guess. Discussion. I mean, you already said it, that they're already providing service. So, yeah, you can go ahead and motion.
James:
I just had a quick question. how did these three properties kind of get left out?
Joel:
That is a great question that I had from the property owners when we were in contact with them. it looks like basically when they platted the villages, it was contemplated that part of those properties might be a part of the villages. And then the way it was all built out, they ended up being basically these parcels that were slapped halfway in between both districts.
But because they're I think they're all either 30, they're like 70% in the villages technical boundaries, 30%. Castle Pines, some are 40/60. But when they fall a majority in one jurisdiction versus another, then they pay taxes to the majority jurisdiction that they fall in. So it's just it's a remnant of a 1980s plat, essentially. Okay. I appreciate it. Thanks.
Jason:
Any other questions? Then, we'll make a motion to adopt this. this resolution, I think, of including these properties. Do I have to lists the properties?
Joel:
You could if you want, you could just say motion to include, as noted in the, the petition.
Board Voting All Speak:
Okay. We'll make a motion to include as in, As done in the, resolution. I will second, the inclusion of the three properties. Having a second. We'll go for a vote. Jim. Approval. Jana approves. Leah approve. I approve also.
Joel:
Okay. Thank you for that. we are going to go ahead and present you with the documents to be signed, and then we'll file those with the, the district court, and. And we'll have this all buttoned up.
Jana:
With Tera Not here.
James:
Yeah our Secretary is not here,
Jana:
Can I sign?
Joel:
Let me ask Kim about that, because I'm not sure how he'd want to handle that. That's fine.
And, it's always better to ask, thanks for that. And, let's see here. Next would be the, CDP violation civil penalty settlement offer. discussion and consideration of whether to accept or decline that offer.
Jason:
Okay. We kind of went over this on our, at our last, study session, but, basically the final number comes down to, let's see here, $130,978.
And then, at this point, we're just agreeing that we're going to, take that settlement and then we'll decide in the future whether we're going to, use that, pay the settlement directly or if we can, to try and do, project to encompass some of that settlement. So for tonight, we'll just, make, I'll make a motion to accept the, violation.
sorry if anybody has any questions first, Jim. Okay, okay. And I'll make sure I'll make a motion to approve the, violation civil, penalty statement. And, do we need to run that through a vote, or is that just a directive?
Joel:
I would say that's a vote. and then. Yeah, if you want to just direct us to execute the appropriate settlement agreement documents.
Board Voting All Speak:
Okay, I'll make a motion for, for our attorneys to make the, settlement agreement. Do I hear a second? I'll second. Okay, great. Having a second? Let's move to a vote. Jim. Approve. Jana, I. Leah, approve. And I approve as well. So we'll move forward with that settlement agreement.
Joel:
Thank you for that. that is, all I had for you today. or if there are any other questions that can conclude legal.
Jason:
Anyone have any questions?
James:
Again, it's, something from back in, our, February meeting on the 26th. it was mentioned that, new MoU and IGA were pending legal review, and I just wanted to know if that finished. I think it did, but, I don't know if we actually took that one off.
Joel:
Which, which matter was that under? Not sure.
James:
I'd have to go back and dig for it. So yeah, it was in 226. Yeah.
Nathan:
I think the only, the only MOU, IGA combination that we, looked at was for that I can think of. Anyway, that was for the, you know, the monarch project, for the exactly what we were talking about earlier for the cost sharing. so we did bring that to the board. I think, and maybe even that meeting, I have to go back and look.
But it did get brought to the board for approval, and everything's been signed and approved by council as well. City council.
James:
So it sounds like that's completed. So thanks.
James:
All right. Any other questions? All right. Hearing none we can go ahead and close out. Item number ten the Legal Counsel's report. And we'll move on now to item number 11. The district manager's report. Nathan.
Nathan:
All right. before I jump into the agenda items, are there any specific questions you guys want me to cover?
James
I get a lot. I think you should just go through it, and then I'll hit you with a bunch
Nathan:
that works. so the first thing that I had, on the agenda was, letting the board know that we did have a, spill event. So this is the, Ridge Golf course event that was mentioned during the the public comment section or public comment period.
We supply water to the Ridge Golf Course through two different mechanisms. the primary one that we use is our treated wastewater effluent gets pumped up from a, gets held in a holding pond that's jointly owned by us. And the, the country club, the Castle Pines village. And then we take our share and put that into the reservoir that sits over by the Ridge Golf Course.
The second way that we can do that, is through two of our wells where it is that we've got LDA one and a one are designed to either direct flow to the plant, or we can valve them and send them to the reuse pond. there's a few different reasons we've done that. if there's, yeah a particularly dry years or for whatever reason, there are times that the, in the past that the reclaimed water hasn't been available if we've got pumping issues or, it's been a while since we had that issue, but either way, we have the ability to send it down.
The mechanism for sending water from those well sites to the irrigation pond is a cluster of valves that sit in Forest Park Drive. If and we've we've never come across this before that I know of. But so what we discovered is that if all of those valves are left open, then we basically have taken we basically have the opportunity or the potential for any of our wells that are running, depending on the hydraulic grade line of kind of where all of that stuff sits.
But any of the wells that are running could theoretically go to the pond. So all of that is controlled through nor in normal circumstances, the well operation at LDA one in a one is controlled through level set points in the pond so we can tell it tell our SCADA system where we're sending them water, how much water to take, we can cap the amount of water, and then they'll automatically turn on and off based on the the depth of the water inside of the pond that, those controls only exist on those two wells.
so when we were bringing the plant on line for our filter pilot project, we had two different wells running, and we got a call from the golf course of like, hey, this pond is getting really, really full. You guys need to shut your wells off. we ran over the plant. We looked at it. Well, operations went to the plant, jumped on SCADA, everybody was confused because both of those wells were definitely off.
They sent a field technician out. It took us about 25 minutes to get somebody physically standing outside on site, outside of the pond. By the time we figured out that the the wells were turned off to try and figure out where this was coming from. So I had them. I met them on site. I had them check to make sure the valve positions, and sure enough, all of those valves had been left open.
we don't know exactly how they got left open there. We do have valve maintenance crews going through the district right now. they do have very specific instructions to default to leaving the valves in the position that they're on when they find them. So if they find a valve that's closed, they can run it open, but they need to put it back into that closed position.
when I spoke with that contractor, it's technically possible, but. And when they talked to their field crews, they said that they went through and they were all open. So they left them all open. We don't know. On our end, windows would have been open. There was no reason for us to go out and open those valves.
So all we know is that that was the condition that they were in. The result of that is that we were we sent water into that pond until it filled up and then started to overflow. even though it's treated wastewater effluent. So this is different from a sanitary sewer overflow event. So it has a kind of a different, oh, there's different, different regulations and different reporting metrics and requirements based on the type of material it was.
So sanitary sewer overflow is really, really low. I think it's like 50 gallons or more. You have to report for this. The threshold is actually 10,000 gallons. So you can accidentally put 10,000 gallons of this stuff, outside of your containment before you have to report it. the reality is, we don't know exactly how much we left, but we do know.
Or we lost over the top of that wall. There's just no way to, like, accurately quantify that. But we can come up with the worst case scenario. We know what the well is producing. We know roughly what we're showing up at the water treatment plant. And so our worst case scenario number is 12,000 gallons. it certainly didn't look like it was that much out there, but making sure we're kind of erring on the side of, you know, report it and make sure and erring on the side of report it.
that's what we did. So when we report at the state, we said we had a maximum spill amount of like 12,000 gallons. And then, went through the report that is included in the packet. And so, we got a little bit lucky in that we had that was actually the same day that we did the, bid walk for the, well vault program.
so we were able to add a check valve in vault that Lisa briefly mentioned on that line to prevent this from happening regardless. So even if we do accidentally or inadvertently through contract or internal staff leave those valves open again, there will be a check valve mechanism that sits above those that will prevent other wells from being able to send be sent down to the pond, and then we'll still have the level controls that exist, to make sure to to cycle the two wells.
They can go there on and off. I reached out to, Jocelyn, who is the contact that we've been working through, the spill violation report. She didn't really have any concerns with it. the state accepted the report. I hadn't heard any of. I have just haven't heard any other comments back. Generally speaking, no news tends to be good news, but I did really get this out to anybody that might be paying attention or might care about it, just so that they knew that it was off their radar and we have we've gotten no comments back at all.
Jason:
How long does it normally take them to comment?
And it's something that can come up in six months and the state is going to come back and say, hey,
Nathan:
I would be incredibly surprised if it did. Generally speaking, if they have concerns, they have questions. They get back to you relatively quickly. If there's something else they want you to do, they'll follow up pretty, pretty fast. the majority of the time, even with our SSO events, prior, you know, going years back with most of our SSO events, we'd never heard back from anybody at all.
So they don't really tend to give you, like, an all clear, they just you just don't hear from them. it's a frustrating process, but
Jana:
where did the overflow go?
Nathan:
it stayed on site. So there's, the the pond sits right between, I think it's the 15th, 16th hole. so there's, like two tee boxes, the pond and then the fairway.
It's spilled over to the side in an area that doesn't really go anywhere. It's kind of it's kind of a low spot. There is a creek bed there that was dry when all of this went in. So it just went over the side. All stayed in the property. We didn't have anything. Lose leave Ridge Course, Ridge Golf Course, property lines, it just got absorbed and absorbed into the soil.
Jana:
So all vegetated. Yeah. Fantastic.
Nathan:
Okay. Yeah, yeah. And so, I mean, it's one of the reasons I would be incredibly surprised if the state had any real concerns. Is that one, it didn't hit any active flowing waterways. So because it hit dry land it gets absorbed. And it got dumped on to an area that is surrounded by the golf course that gets irrigated with this water.
So there's not really any heavy public health concern. I think the, I think the golf course has some, some sort of restrictions that you can't like. I think it's like 45 minutes or an hour. You can't play on a green within an hour of it being, being watered with it. But other than that, there's really no other concerns in terms of, just to quickly address the question in terms of recapturing the cost, the cost of that water to us is minimal.
if we're, you know, 12,000 gallons of water, I'd have to look and see what the ridge pays. It's somewhere around, like the $4 a thousand gallon range. So, I mean, our total, our total financial loss for this is, you know, under 100 bucks. We spent a lot more time, a lot more money and just running around shutting valves and man hours than we have an approach on the water.
Jason:
Is there like a tag out procedure that you use on valves to, to verify when you open them and when you've closed them? And who did it?
Nathan:
No, not generally. So we did. We are the other thing that I did through this is we ordered a bunch of valve lids. I found a, there's a through Corin Main, which is a local, water utility distributor.
That parts supplier, they can actually get you, some custom stamped valve lid boxes. So I was able to get ones that label the well lines. One of them, that's labeled, you know, labeled to the plan, to the ridge. So we're going to have some physical reminders out there. we're also, building this into the SOP that we we've got a kind of baseline SOP for how to switch these things around.
So we're building that into the SOP for it. and then it'll get added to, like, our startup procedures when we, when we come around every year, it's just nothing. None of those jobs have ever been out of position. So we'll we'll add it to our, to our SOPs, put the check valve in place and move on.
James:
could you take me through you. You indicated we had some, way to determine the level of the water in those areas, in the pond itself.
Nathan:
Yeah. a level transducer.
James:
Okay, so it's just what, a float valve or something like that,
Nathan:
no, it's, it's it's, I honestly, I'm not exactly sure which specific model that we have out there. but it's it hangs above the water.
So there's a, golf course maintenance facility that has all of their irrigation pumping in there. And through that, there's, there's a wet well or kind of a manhole that sits in there that's directly connected to the pond level. And so whatever the level inside of that manhole is, is what the level in the pond is, and then the level transducer hangs above that.
And that's what gives us the level rating on the pond.
James:
Okay. And that doesn't control any valves. It's just warning back to the.
Nathan:
Yeah. So it doesn't it doesn't control any valves but it controls the on off function of both of the it can control when we, when we're directing water from those wells to the pond, the it will that sensor does control the on our function for those wells.
So when it hits whatever level set point we give it, it'll automatically turn the well off. and then it does the same thing with the reuse pumping station that fills it from PCWRA.
James:
But the wells you said were off, correct? Yeah. So really wasn't able to do anything.
Nathan:
Right. Because yeah, it didn't have. So when we turned on, we actually think it was a four because that's the closest one and we turn on 2 that day.
But so there's no real communication relationship or otherwise between that level sensor and any of the other wells sites. And so it was we just had a flow condition that, that system didn't have the capability to control or see. So it absolutely sent the off signal to Wells A to an LDA one, and then a well that should not have had the capability to send water.
Well it did. Where it did is the one that that filled it up.
James:
Okay. is that going to get wired in in the future or, you
Nathan:
No, so the check valves so it's a the check valve will be a really a really solid mechanical solution that we put in. We don't want to we don't want to associate that control with any of the other wells, because we don't want that thing to control the wells.
We don't need an extra level sensor. So I got you. Yeah.
Jana:
I have a quick question. Back to the dollars and cents on this one. Does the Ridge pay the same rate for reuse that they would potable well water? They correct. It's the same rate regardless of the source. It's coming from. Okay.
Nathan:
All right. If we don't have any other questions, on that one. Oh, I think I actually went out of order. I apologize for that, but. So, I did want to give you guys an update on the parcel transfer as well. Jay and I have set, weekly meeting, so he and I are going to be meeting every Tuesday just to kind of get updates, on where all of that is going.
I did give you guys, and this is, this already has been posted the website, but I did give you guys a breakdown of kind of the projected schedule and the deadline, the, kind of benchmarks that we're looking for. but so we have already ordered all of the title paperwork so that those are starting to kind of slowly trickle in.
which is good. April 10th, we got the task order in place. we got to, Jay build out a tracker so that we can see where we're at and what status for all of the individual things that need to be done with these. next week, we have a meeting with Douglas County to just briefly touch base with them.
so when you're breaking out parcels out of existing ones, if the parcel is less than 35 acres, they can they can require us to go through a subdivision process. Generally speaking, for other municipalities, they don't require you to go through that. So we just want to get in front of them, make sure that we get them everything that they need, and that they're aware that it's coming so that we can, mitigate any delays through there.
and then in the, beginning of May is when, True North Survey is going to start their work and do the surveys on the nine plots on the nine plots that we identified. and we're planning on it to take about one, about one about one of those surveys per week and then just as title work paperwork, title work title paperwork comes in.
as we complete these surveys, will just start chunking away at all of these. So the idea being that we will have, you know, documents for you guys to sign, kind of as we approach, September. So we're aiming to get about 75%, done by September 1st. And that gets all of everything that's identified in task order one.
and then by December 1st, we want to kind of mop everything up. So the really the bulk of the work is we're aiming to complete by September 1st and then giving ourselves kind of a little bit of a buffer of a couple of months to go back out, make sure if there's any other surveys that come up we've allotted our ourselves.
Time to go continue to do those surveys. any hiccups along the way? We can kind of just use that last time frame to, to get things polished. But, things are moving along nicely.
Jason:
I'm going to ask Jim question here. can we get a copy of that task order one on each of our monthly meetings.
Nathan:
Yes, I'll just have to figure out how to.
It's a it's like it's a very, it's like it's a giant Excel document. So it's it's difficult to just, like, print it off and throw it in, but, it may be easier to, to share that document with you so you guys can check in on it and look at it through OneDrive or whatever to see to see what that status is, rather than print it off and kind of go that way.
Jason off-mic:
Yeah. Just stuff. Just a reminder.
Nathan:
Yeah, but we can do it. At the very least I can get you access to that document so you can, you know, stop and check on progress and see where everything's at,
Jana:
or even just a monthly update of of where we are. Maybe not that I don't need the spreadsheet, but just an update as we go. Jim wants the spreadsheet,
James:
Jim doesn't need the spreadsheet. A running total would be nice and perfect, with the description of anything that's would essentially cause you to miss your date.
Nathan:
Perfect. and then. Yeah. And then Jay is going to be here at the board meeting, the regular board meeting next month to to kind of give you an update in person.
get any questions asked. And, that's something that he can and is willing to do ongoing or on a is kind of however often we want him here, but we'll we'll get him here next month is kind of a good check in point.
James:
Alright now I get to the Jim question. the cost of this was very significant based on where you currently sit, this task order and the progress we made.
What is the updated estimate? I think we were talking 1.9 million.
Nathan:
Yeah. We're we're the current estimate is under 1 million. So I don't think we're going to quite even touch that million dollar mark. The, the task order one with the 400 and however many thousand dollars it was, is the bulk of, the expense. And so we're not sure exactly what it'll cost until we get to that point and we know what, what additional work needs to be done.
that also doesn't include, Level Engineering. Who is doing this kind of on a TNM basis. So as they track their hours, they'll probably be billing those separately. But we're we're coming in well below, the $1.8 million worst case scenario.
Leah:
Sorry if it is that total or because my understanding is we were splitting the cost with this.
That is total. Yeah. So, so if we're still splitting the cost with the city and the totals around a million, our cost would be 500,000. So okay. So that's significant.
James:
Okay. All right. Just ask another one then where is that codified. Where do you have a written down that we're splitting with the city. Or is that like a handshake or.
Nathan:
Yeah, that's probably something we need to get dialed down in in writing.
James:
Yeah. Yeah, I'm sure the city might have something to say about that. Yeah.
Nathan:
All right. any other questions on that?
All right, so, last thing I have on here is a, a couple quick updates on the capital projects that we've got going on. So right out in front of the building, Yorkshire is substantially complete. we are in a little bit of limbo getting the paving done. we did a really, really narrow trench. we went down there for a lot of reasons.
but the paving machines that do that narrow of a repair are few and far between. So Diaz is waiting on the specialized paving machine for their sub to free up so that they can get it over here. that should happen sometime this week or early next week. And then we'll go through the rest of the punch list.
We've gotten, a small number of calls from residents just kind of asking where we're at in that process. guy that we need to replace part of their driveway. some general landscape questions, but really, really nothing significant. And it's all all well within our scope. And, anxious to get that one wrapped up. and then for the, Yorkshire Water Line, things are moving well, but we did run into, for lack of a better term, a little bit of a hiccups through, several hundred feet of our installation.
We got into a lot of unanticipated ground water, and that the figuring out how to deal with that is kind of slowed us down. And there's also an additional cost associated with that. It's going to probably landed somewhere in about the $70,000 neighborhood. That is, for the additional man hours that are spent. in the dewatering process.
So it just takes more time in your day to get the water, get the trench dry to a point that you can kind of work in it. and then it also prevents us from being able to use the native backfill materials that are there because it's simply too wet. So we have to haul off that material and then bring in, more material.
we're already through that section. So, yesterday we started laying pipe and dry out dry ground. Lisa with Kennedy, Jenks. and Mark, who is our field inspector, have been really watching kind of those numbers closely and making sure the, the Diaz, or not that the Diaz, I can't remember the name of the contractor. All of a sudden, they're making sure that the pipeline contractor is, staying really, really dialed in tight with those numbers.
and so, like, there's, we've been tracking, like, the additional man hours and kind of tracking that by, by stationing. So, you know how many feet of pipe that you've installed in any given day? You know what you anticipated that to be what you're actually doing when you're rolling through dry ground, and then comparing that to how much they actually slowed down, how much lineal, how many lineal feet went in.
And then Lisa's also been doing a really, a really good job of digging in and making sure that their, material cost per yard are reasonable. We, we tried to find, some local projects that were hopefully, like, needed to do some exfill. We just couldn't come up with anything. There was nobody close that was doing any over lot grading or cuts.
The, couple of projects that we were able to find and reached out to, it already balanced that. So they were already there, already zeroed, zeroed out on their material needs. And so we have had to haul, some of that stuff in.
Jason:
Overall that projects on time.
Nathan:
Yeah. Overall the projects on time. And it's a it's a couple day delay for us and the water side. But that doesn't actually really impact the overall project scope much because they're still doing all of the roadway room and paving removal stuff.
Jason:
What's the finish date on that whole project?
Jason:
I do not know the exact finish date.
They are trying to get it done before school goes back in session this fall. we will see if they make it. Everybody kind of knows and understands that that's a little bit of a lofty goal. so we're going to try and see how we can hit it, but we want to get as close to that day as possible because it's mostly traffic considerations.
One school's back in session. the water line portion. I'd have to go back and look. But there was, we went from 35 to 39 total days. So the, the water line portion of it should be done, before the end of May.
James:
Is, just a question. I mean, I wrote it down here. You addressed most of it. Impact, on costs for additional backfill material limiting excess groundwater on ESI contract. and you kind of touched on all that, but I didn't hear a Delta number. I think you talked days, but
Nathan:
roughly about 70,000. Okay. and we did have and we'll have that I should be well, I should we will have that number dialed for the next board meeting.
So we'll be able to tell exactly what that was. because we just got out of that section of pipe. We haven't gotten through, like, all of the billable and the actual material, but we'll have we'll have a solid number on that. pretty quickly.
Jason:
Does that wrap up your report?
Nathan:
yeah. I mean, the only other thing I wanted to mention that. Yeah, you guys already got an email about it, but, our new water buggy thing is happily parked out in the parking lot. I left it. That thing. It's been such a struggle to get that here, so I was really happy to have it finally show up, even if it did come unannounced to some extent.
so, you'll we'll see that it'll go out to the chamber events and all the things we've got going on this summer. And then there's a couple of things that I. I owe you, information on. One of them was the ways that are a breakdown of the ways that our customers pay bills and how the credit card fee is impacted, that, the transition has been kind of weird.
So I did get the, in terms of, like, the number balance, it doesn't really show you kind of the impact of how customers are paying. and it won't until we get through one more billing cycle. but we've already seen a really significant shift in the number of people that we've got using online bill pay credit cards.
and there's a couple of different factors that are going, going into that. but I'll get you guys an updated, an update on that at next month's meeting. when that goes live on May 1st. And I think that is all that I have, unless anybody else has any other questions.
Jana:
Did you want to give a staffing up?
so I know you have here, but, there's still the possibility, I thought I did press it. I know that you mentioned the possibility of an assistant district manager, but then Semocor is requesting another a full time employee.
Nathan:
Susan wanted us to look at the passes, yeah, Susan is requesting. Okay. yeah. And so that that position would be, more of, like, an in-house field services person.
I'm not, I'm not. I haven't done a lot of work on it. we just started talking about it a little bit late last week, but really bringing somebody in that would focus really just on customer service calls so they'd be, you know, I've got high water pressure, we have high usage. the and then all of our meter reading, meter repairs, new meter installation.
one of the things that we could, we could also put under that position would be, field service line inspection. So right now, Kennedy Jenks does all of our inspections on new water and sewer services. That is something that previously we did in-house. that's something that we could put on the on the task plate for that person.
really there's only about and even talking to Semocor, I kind of asked him like, hey, what? Like what is your you know what? What's your manhour workload for all of these tasks, it's really comes out to about 20 hours a week on average. The remainder of that, or the kind of benefit to the other 20 hours, is we do have, a few capital projects that like capital programs that I would like to get moving in, in place before we're too far behind the curb or before behind curb on them.
one is one that's already about two thirds completed. we started that prior to the Parker inclusion and then stopped because, really just equipment differences. We didn't want to put a bunch of stuff out there. The Parker is going to immediately have to replace. And so that is changing over the, radios that we use to read individual water meters.
There's two different types that we have out in our system. one of them has a much longer battery life and also has a much bigger range. So we've got about a third of those left at, well, about a quarter of them left. Now that we need to get swapped out, if we if we contract that outside just for those meter swap outs, they come in are for the radio change outs.
We got bids that were mostly, like around the $150 each mark, not including the equipment. when do you need to do a thousand of them? That is pretty significant. And then if we we are getting to the point where we need to, sometime in the next year or so, start to get a proactive meter replacement program.
Our meters are just getting older. they're starting to approach the first ones that are installed with their their useful lifespan. that was even more expensive. I think those were like 175 or $180 for each customer installation, and that would be virtually every house. It'd be almost two thirds of them. And so one thing that that position would be very, very well suited for, it kind of in that meter wheelhouse is not only bringing some of these things in-house, which will give us a slightly improved level of customer service and touch base.
and it makes scheduling those customer service calls a lot easier, but could be a really big savings when we start talking about like those capital replacement programs, which are things that we could pretty easily do in-house, we just had somebody here to do them. so putting kind of I need to get all those numbers pulled together.
I need to get, you know, salary range research done. There's a lot of work that needs to go in, into that before I even officially recommend that we do or do not do that, but I didn't. I wanted to get that kind of on your radar rather than budget season comes up and I go, hey, also, I want this like position without kind of any backdrop.
So it's really just kind of getting on your radar and letting, letting you know it's something that I'm looking at.
Jana:
That is everything I wanted to know, which was, are we going to hear more about this? How are we going to handle it with the budget that you had at all? So thank you.
Jason:
Great. So I think we can move on and close down.
Item number nine, the district manager's report and open or 11 and open up. item number 12, the determined of necessity of a May study session. So do you have any any topics that you'd like to talk about in May?
Nathan:
I don't have anything that I think would directly benefit from having a study session. So there's no, like, large amount of information.
Jason:
where are we? Where are we at with Dominion or, are we still they still want to talk to us or what's going on there?
Nathan:
yeah. So I had a I had a meeting with Andrea, their district manager today. I actually need to, have a couple conversations offline with legal counsel to figure out the way, the best way that we the best way to kind of approach, moving down that line.
And so part of that conversation that I will have with Kim Sutter's office is how do we appropriately bring that information and present it to the board? but that will be coming, in May. And I don't see any real reason that there would be an advantage to that in a study session versus doing that at the regular board meeting.
Yeah. But, yeah. Think things are, potentially getting ready to start, moving or at least doing some exploratory stuff there.
James:
I in that this is just, a comment and maybe you can talk to it if we're going to skip the study session that I would request that the board packet for the the meeting that would normally follow that study session be, available at least a couple more days in advance.
Absolutely. Right. Yeah.
Jason:
Well, do any of the board members have a topic they would like Nathan, to set up a meeting about?
Jana:
No. But, if if we do have Dominion stuff to talk about, where it's more of just a Q&A kind of thing. I mean, it would make sense for that to be a study session versus, formal board meeting, but actually, I could go either way with that. Now that I say that out loud.
Nathan:
Yeah, I think, you know, I think it would be one thing, at least for me.
And, if, if we had a ton of stuff to deal with, that was really information intensive at the board meeting also, then it makes sense to break out a separate meeting. we've been pretty efficient with the board meetings. So I think extending one by even like, you know, 20, 30 minutes wouldn't be that wouldn't be that big of an impact.
And, study sessions aren't I mean, the reality is they're also not necessarily all that cheap to have them either. By the time we, you know, get all of the website stuff posting and live streaming. So I think, yeah, combining that is it's worth it.
Jason:
What about, May I think our next our next board meeting falls on, Memorial Day.
Nathan:
It's the day after Memorial Day. It's the day off. Yeah. So the posted schedule that went up, has, the one up early January, adjusts that to the day, the day after to compensate for Memorial Day. So it'd be on the 28th, I think.
Jason:
Okay, that's a good reminder because I wouldn't have remembered that.
Yeah. Okay, then I'm on. I'm in favor of skipping the study session. What does Everybody else think?
Jana:
I'm fine with it too.
Jason:
All right, hearing that, we'll just go ahead and skip the May study session. Nathan. Sounds good. And we'll go ahead and close down 12 and we'll open up item number 13. Director's matters. Does anybody have anything they'd like to discuss?
We're all talkative tonight.
Jana:
do we have any upcoming events? that we're trying to use the water cart for?
Nathan:
yes. There is a, the first one, I think that we have on schedule, and I need to double check with the chamber, but, June 26th, with which I think is a Wednesday. the city is hosting a kind of.
I think they're calling it like a water festival. It's basically like a bunch of inflatable things that have, like, big water slides and things that you can do. so we'll roll it out for. Yep. Wednesday, June 26th. We'll roll it out for that. It'll be, present at basically every chamber event. So it'll be a party in the pines or whatever.
Party in the park. it'll be a party in the park. It will be at, Food Truck Frenzy. It'll be at the holiday celebration one. I think there's another fall one in there. so we'll roll it out. Basically, any time the chamber has an outside event, we'll we'll get that dropped off for them. Whether or not we have a booth
Present we'll remain the water sponsor for the majority majority of those.
Leah:
Would it make any sense, like if the ridge is having any type of events that we.
Nathan:
Yeah, I'm more than happy to make this thing available for any community event. I mean, if they want if they need water service, I have absolutely no no issue with making it available.
to local schools. You know, any anybody else that that just needs water for an outside event? I mean, the more that thing is out there and getting used, I think the better it's
Leah:
elementary PTA board might take you up on that offer.
James:
I didn't hear you talk about status and path forward for the new variable speed drives. Or if we did a power quality review, or the intent was because back when I went for a little field trip, there was a two months slack in the schedule to obtain new variable speed drives. And I think we've used up that two months and we need to take action on that in at least pick a direction at this point.
Nathan:
It just I'll have to, to, to I've gotten a couple emails in, late last week, and I thought I had one today. kind of a status update on where we're at with the testing procedures and policy. I know they had a meeting, on site last week, and I need to. I need to circle back around and touch base with Zachary.
Zachary Pile on that, effectively with the wastewater. Even with, with the pilot study we're doing at the water treatment plant we haven't actually taken. I don't know if we did today, but for the past week and a half or so, we haven't been taking any deliveries through IPS, through the interconnect pump station. And so once we hit, May 1st, it'll be offline for a full six months.
So we've got a little bit of time to, to get into that. it didn't sound the, the initial conversations I was having around it. It sounds like we may not need to replace them. we're just kind of waiting on Kennedy Jenks to finish reviewing, all of the all of the testing data and give us our final recommendations.
But I will, loop you into that when it comes in. Just kind of continuing.
James:
And then final comment was, you were also taking an action. and forgive me for I'm not beating up on you, but he had a lot of things going on. But I want to remind you, you were going to, Nathan was going to re going to research similar failures of existing drives.
And they discussed that that day that other towns had similar issues with those variable speed drives. And they just wanted to see if you had a chance to get back to the manufacturer and or the other towns that were mentioned. I think Centennial was one of them.
Nathan:
Yeah. We I, I don't know if Centennial I'd have to go back in and look at those.
I did talk to, PCWRA about it. They kind of just told me that they were having issues. They didn't have a lot of detail. Kennedy Jenks was able to get directly a hold of the manufacturer and ask them some specific questions. so that'll come out when they give us their, their summary, which I just don't quite have yet.
James:
Is that something we can put on the agenda for for next board meeting? Yeah, absolutely. Thanks.
Jason:
All right. Great. Directors have any other matters they'd like to discuss?
All right. Well, it's been a great meeting. And at this point I'll close down number 13. Open up 14 and adjourn this meeting. Thank you everyone.