August 28, 2023 Board Meeting

Transcript

Drescriber:

Board Meeting Agenda

Monday, August 28, 2023, at 6:00 p.m.

7404 Yorkshire Drive, Castle Pines, CO 80108

I. Welcome. Call meeting to order. Pledge of Allegiance.

II. Roll call. Determination of quorum. Disclosure of potential conflicts.

III. Consider approving the August 28, 2023, board meeting agenda.

IV. Bid presentation and Approval Request for Water Treatment Plant Tank Rehab Project- Alex Page, Kennedy Jenks.

V. Consider approving July 19, 2023, board study session minutes.

VI. Consider approving July 24, 2023, board meeting minutes.

VII. Public comment period. (Three-minute maximum per person).

VIII. Finance Director's report.

A. Ratify claims for payment including check numbers 28036 - 28104 and electronic payments issued from July 21, 2023 through August 24, 2023.

General Fund/Open Space for July $7,423.98, for August $49,563.73, For the Period $56,987.71

Enterprise Funds for July $153,466.65, for August $979,935.60, For the Period $1,133,402.25

Electronic Payments (all funds)for July $22,101.96, for August $148,433.41, For the Period $170,535.37

Total Expenditures for July $182,992.59, for August $1,177,932.74, For the Period $1,360,925.33

A. Update and timeline regarding 2022 Audit.

IX. Legal Counsel's report.

A. Consider CPURA IGA

X. District Manager’s report

A. Lift Station 3 SSO violation update

B. Select Budget Presentation Date

C. September Study Session request

D. Consideration of vehicle and phone stipend

E. Consideration and Discussion regarding passing a CPNMD board resolution in support of City Mill Levy ballot question.

F. Consideration of Participation Douglas County Community Foundation

XI. Director’s Matters

XII. Adjourn

Board President Jason Blankaert:

Good evening, Castle Pines, and welcome to the Castle Pines North Metropolitan District Board meeting. Today is Monday, August 22nd, 2023, and it is just after 6 p.m.. We'd like to call this meeting to order and begin with the Pledge of Allegiance.

All:

I Pledge allegiance to the flag of the United States of America and to the Republic for which it stands. One nation under God, indivisible, with liberty and justice for all.

Jason:

All right. Thank you. let's start with a roll call. Jim.

We can't hear you,

Board Member Director James Mulvey:

Jim. Online here. Thank you. Any conflicts? No conflict.

Board Member Director Tera Radloff:

Okay. Tera. Present. No conflicts.

Board Member Director Jana Krell:

Jana. Present. No conflicts.

Board Member Director Leah Enquist:

Leah. Present. No conflicts.

Jason:

And I'm Jason, and I'm present with no conflicts. So moving on. let's. Consider approving the, August 28th, 2023 board meeting agenda.

Tera:

I make a motion to approve the agenda as presented.

Leah:

I will second that. Having a second.

Board Voting All Speak:

Let's go to vote. Jim, start with you. Approve, Tera. Approve. Approve. Leah. Approve. Jana. Approve. And I approve as well.

Jason:

So the motion passes and those meeting and the agenda is approved. Item four here we looking at a bid presentation and approval request for water treatment plant tanks rehab project. Alex from Kennedy Jenks is here. Nathan. Yep.

District Manager Nathan Travis:

So I'll introduce this really quick. This is, a capital project that will take place at the water treatment plant. It's a tank rehab, rehabilitation. So the backwash supply tank or backwash reclaim tank is the one we're finishing now, this, goes through all of the other process tanks at the water treatment plant. So the clear well where water stored before we pump it out.

The mixed tank where water comes in from our, well system, and then the backwash supply tank, which is the big steel tanks sitting out back. These were all things that were identified on both the Haysden and the Jacobs report as needed and looked at, mostly for like a structural evaluation and coatings evaluation. And so we're just getting ready to move forward with that work.

I'll let Alex talk to you a little bit more about the bids that we got in and, like, why those are so different. but we'd be looking to start this project relatively quickly. After the water, after the treatment plant goes down, we'll have to take everything offline, give it some chance to dry. We'll do a little bit of,

Oh, scheduling and, contractor management, just to make sure we don't have people working on top of each other. But with that, I will turn it over to Alex to walk through some of the details. I did try to get you guys, copies of the actual individual bids. And then also the price sheet. Three of you have most of that information.

Nobody has the price sheet. The printer went down on me this afternoon while I was trying to get it to go across. And I can't get the thing to reconnect to the network. So I can also email those out so you have them. but yeah, I'll give it to Alex from there.

Alex Page, Engineer, Kennedy Jenks:

... Okay, cool. So yeah. So as Nathan explained, this is going to be rehabilitating the three main process tanks at the water treatment plant. during the off season. And so we received a total of two bids, one from Glacier Construction who's the current contractor working on your backwash reclaim tank, and one from TMI coatings. Glacier's bid was $893,100, and TMI coatings was $1,692,000.

So the two bids, as you can tell, are fairly different. The engineer's estimate that was provided was $1,675,829. The engineer's estimate was put together and originally over a year ago, and then was refined through design. And, we're seeing a pretty aggressive market with prices. And so we were a bit more conservative, than Glacier was just from my professional experience, I'd say, you know, Glacier has been on site and understands your plant.

Probably a bit more than TMI coating too. Has not been on site, to my knowledge. And I think for the bid walk they sent out a sub for them, so they were present at the bid walk. But Glacier's been working on your plant. And so we set up the bid to have the coatings and some mechanical structural repair.

And then we have certain allowances within the bid that you'll see in the bid tab that Nathan will provide you. And so I think based on glacier's experience, they were able to put their bid together a little bit differently, than the other contractor.

Nathan:

All right. So that leaves us, just with the staff and engineering recommendation, we are recommending that the board approve the bid for Glacier construction. that was the one in the amount of my computer died, but the $800,000 and change went up for me. $893,100. If the board has any questions, I'd like to ask for that.

And now would be a great time. It looks like Leah has got one, but if anybody else does after her, feel free to jump in.

Leah:

Is it common for the price differential to be that large? And I heard you say Glacier has maybe more experience with our plant, and that's why they could structure the bid differently.

But that's still quite a difference.

Nathan:

Yeah, it's not necessarily common to see a bid range that wide, but we've only got two bidders to compare it to. Which isn't that we didn't put it out to more. That's all that came in. And so there's a couple factor that, that goes into that. But I think the biggest one is mostly like Alex had mentioned that the TMI, had sent like their third party, who they would have used as their sub to the actual bid walk.

And so they're not local. They weren't actually in state. So most of the work would have been done. And I think they're in Minnesota is where they're based. So that certainly has affected it. And so they're probably much more influenced by the engineering estimate. That was something we put together, based on incomplete information too. So we only had the Kennedy Jenks or the, sorry, the Jacobs report and the Haysden report.

And we looked at it and hadn't had a chance to really refine that bid. So when Alex was talking about refining the refining the cost estimate, in terms of what we need, it involved a lot of like getting actually in the tanks, getting more inspections in. And so even though there's a large difference between the two bids, the lower of them is relatively in line with what our engineers would expect it to be in, given all of the information that we currently have.

Thank you.

Tera:

So we only received two compliant bids. That's correct. Even though it was out for proposal. But there's no one else responded.

Alex:

Yeah, it was right now in the municipal construction market, this project is actually considered small and, a lot of contractors, if it's a smaller job with how hot the market is, competitive, low bid isn't always as appealing as an alternative delivery method like CMGC or CMAR.

So I think that's part of why I'd have to go check the walk sheet. I think there might have been three potential bidders that showed up, and then we only received two bids. So whoever that third is made some sort of a business decision and we we didn't make the bid walk mandatory. So that would mean like somebody who didn't show up could bid.

And we did that on purpose to try to open it up even further. But yeah. Thank you. Yeah.

Jason:

How long have we've been working with Glacier? The they are the general contractor on the Backwash Reclaim project. And my understanding is that's the first project, Nathan, the district has done with them in recent history, I guess.

Nathan:

Yeah. So, glacier construction has been around for a long time.

Alex is right that this is the only project we've done super, super recently with them. they did also build the Lagae lift station. But they weren't contracted through us to do that. That was done through the developer. So I've known, I've known him for quite a while now. I think that was, and like 2014 somewhere in there.

2014, 2015. So it's a company we've been familiar with for a while. But in terms of this round,

Yeah. So, yeah. And the Lagae station may perk some ears up. Glacier's construction of the lift station was fantastic. So it was it was built to spec, the specs that they were given, none of the issues that we had, either in the performance of the lift station or at working properly, had anything to do with Glacier.

That was more of a an engineering design challenge point that, came up

Jana:

and everything with Glacier has been going well currently. The project you would recommend there?

Tera:

Okay. Yeah, because if I can recall correctly, they also had the a pretty, different bid than on the bid that they won. They were a lot lower.

Nathan:

I'd have to go back and look.

So for the backwash supply, I think we got 3 or 4 competing bids. There were definitely the lowest, but I don't think there were certainly not by this wide of a margin. Yeah. And then, I don't remember if they were the only bid that we got on the HAVC system or not.

Alex:

I was on leave at that point.

But I think you got to if I remember.

Nathan:

Gotcha. Yeah. I don't remember what the differential was for the HVAC project.

Jason:

Jim, did you have any questions?

James:

Just for Alex. Essentially going through the bids themselves, you've got a line by line and, you know, verify compliance and whether there were any outages or any questions that you had related to the requirements versus, the proposal.

Alex:

Sorry. It was really hard to hear. Is he asking if,

Jason:

Jim, could you repeat that?

James:

Sure. I was just looking for a review of the proposal. And as we verify that it is compliant and if there were any outages or any, anything the, anything the contractor took exception to in the proposal?

Alex:

No, no. Yeah.

The bids, both bids were compliant. They didn't take any exception to your front end contract documents.

James:

All right. Perfect. Thank you very much.

Jason:

All right. Good questions. Anybody else?

Board Voting All Speak:

Do I hear a motion? I'll make a motion to approve the proposal for Glacier. Second. Having a second? Let's take it to, vote. Jim. Approve. Tera, I Jana approve.

Leah. Approve. And I approve as well. So that motion passes.

Nathan:

Thank you. Great. Thank you guys. Alex, that's all we need.

Jason:

Thank you. Alex. Okay. Moving along. we need to consider approving July 19th, 2023 for study session. Session minutes and we can combine that with, July 24th, 2023, board meeting minutes. If there's no problems.

Board Voting All Speak:

I make a motion to approve the July 2023 board study session minutes and the July 24th, 2023 board meeting minutes as presented.

I'll second that. All right, having a second. We'll go to vote. Jim. Approve. Tera, I Jana approve, and Leah approve and I approve as well. So those two session minutes or meeting minutes and session minutes are approved. all right, going on to the public comment period. Do we have anybody online that was wanting to talk?

Nathan:

Yeah. Everybody that's on is with us. All right. Very good. Then having no public comments will close out section seven and move on to the finance director's reports. So.

Phyllis Brown, Community Resource Services of Colorado (CRS):

Do we want to have Sadie, Sadie, go over the claims. There you go. Yes, please.

Sadie, Community Resource Services of Colorado (CRS):

Good evening. Sorry. Thank you.

We're going to start with ratifying claims for payment, including check numbers 28036 through 28104 as well as the electronic payments issued from July 21st, 2023 through August 24th, 2023. The general fund to open space for July is $7,423.98. The enterprise for July is $153,466.65. The electronic payments for July is $22,101.96, for a total of $182,992.59. For August.

We have for General fund, $49,563.73 for the Enterprise Fund. We have $979,935.60, and the electronic payments for August is $148,433.41 for a total of $1,177,932.74. For totals for the general fund for both months, it's $56,987.71. For the Enterprise Fund it's $1,133,402.25. The electronic payments is $170,535.34, for a grand total of $1,360,925.33.

Leah:

I have a few questions. Okay.

Why such a big difference between July and August?

Sadie:

We have been paying. If you look at the financial packet on page three and four, it has the breakdown of those months. Specifically focus on page four. There's a city of Castle Pines parks and open space line item for CTF payments for 85,000. Excuse me, 59,000,

Phyllis:

Sadie.

I think the answer would be we picked up the end of July because we did ratify through the meeting date in July last month. So we pick up the the remainder of July and then we pick up August through today.

Sadie:

And last month, we didn't have anything for June because it all cleared in the previous month. So that's another reason.

True. Okay. Thank you.

Leah:

Thank you. And then I had a few more quick questions about the financial packet. Is now the appropriate time to go or ask those. when I was looking so in the financial packet it was and trying to find the page, but it was for the property tax amounts. I again, I just noticed there was, we collected a much larger percentage in February and June and I was curious why those two months were outliers.

Phyllis:

That's the that's the payment period that you can opt to pay your property taxes once a year, or you could do it twice a year. So the county collects those taxes twice a year and then remits them. So that's typical of when you're going to get your taxes.

Leah:

Thank you. And then I was looking at the transfers that we are making to the city for the Parks and Rec IGA.

When will those stop?

Phyllis:

So not for a while because we've got, to wait until the whole this mill levy issue. Right now we're collecting the mill levy. So to be able to get the city of Castle Pines to have that directly, that will that will take a while. So we have to go to election. The city has to approve their own mill levy.

We'd have to reduce our mill levy. So for now, this is how they've got it set up. So my guess would be in 2024. Nathan, Nathan and Kim could answer that. Maybe better.

Nathan:

But yeah, those will continue at least through the end of the year. and so once the, what we need in order for those to stop happening is for the city to successfully pass their mill levy ballot or their mill levy question.

So if the city successfully passes their mill levy question, they'd be able to begin collecting that inside of 2024 as we go through our budget process will permanently reduce our mill levy, and then voluntarily reduce it further than that. And so those are the moneys that we're currently transferring. The city is our is the 12 mills that we're getting that we're contracted to them to give it.

So as long as they don't have their mill levy in place, those transfers will continue. So if their mill levy passes through the end of the year, if it doesn't pass, we'll keep doing it all next year until the city can successfully pass in the levy ballot or a pass their ballot question or mill levy ballot question.

Leah:

Thank you.

Jason:

Okay. Do I hear a motion to, approve the expenditures as described?

Board Voting All Speak:

I'll make a motion to approve the expenditures as presented.

I'll second. Okay. Having a second? let's move on to vote. Jim. Approve. Tera, I. Jana. approves. and Leah. approve. and I'm Jason, and I approve it as well. So moving on to get an update and timeline regarding the 2022 audit.

Phyllis:

Oh, well, we, we told Rubin Brown that, sure, we couldn't get this audit ready by August, so you can start reviewing it.

So that's, it's been a lot of work, but I'm I'm going to cut out after my financial report so I could finish up some more journal entries and send a trial balance. So we've done a lot of work, and I think we'll be able to get them enough information so that they could be working through with the goal of, you know, hoping to get done by September 30th, which is a lofty goal.

But, it's a lot cleaner, I think, than last year. So I'll let the auditor tell you whether that's true or not later. But that's what I think.

Jason:

But I'm sure we all know what a lift this has been, for here to do. So thank you very much for working so hard to get this done. Does anybody have any questions?

Tera:

So it did start this week. Today?

Phyllis:

Yeah, they did start a I, I asked for one other day to get my, trial balance done because, the way they've been doing it with pinnacle was, a little convoluted.

So I was trying to make it simpler. So I've spent a little extra time so that hopefully when I give that to them that they can, get through the audit quickly and not have to do a lot of adjustments because, you know, it's getting simpler as we go. Right? It's, you know, the and once the Parks and Rec are done, it'll even get simpler.

So it's not a lot of the transfers and the allocations that are going to be necessary, but it was it was still a lot of cleanup and getting schedules together. But I'm liking it. It looks pretty good. And, we've learned a lot.

Tera:

I appreciate that. I know you have been, doing a lot of heavy lifting, and I do appreciate you making it simpler.

And, I'm happy to hear that. It's just going to get keep getting better,

Phyllis:

I think so.

Jason:

Well, thank you. Phyllis, is anybody else have any questions for. If not, we'll let you get back to your whatever you're doing. Thank you. Thank you for those numbers here and there. Okay. Bye bye bye. All right. Moving on now into the legal counsel reports.

Beth Dower, Seter and Vaderwall:

Good evening everyone. my name is Beth Dower. I work with Kim Seter, for Seter and Vanderwall, and I have been working with this district since we were engaged in 2018. I haven't been around too much. I was on maternity leave the end of last year. So I'm kind of, getting back into it with you all, and I'm excited to do so.

So I do have one thing on the agenda that we, will need to discuss this evening. And that is the Castle Pines URA agreement. and I will, just note that Kim did provide, some explanation of of TIF financing, and URAs at the last study session. I'm happy to address any further questions you all have on that.

We do have the, actual terms, of the agreement here. And the primary one being is that the district agrees that the castle Pines URA may retain all incremental property tax revenues generated in the plan area solely as a result of the levy of the district's mill levy upon taxable property within the plan area. So, it will be as it's, conceptualize now, the entire tax increment will be collected.

However, and you can, note Kim's comment as well, in the status report that, this provision would allow CPN to reconsider and renegotiate if, it's TiIF share, if there would be significant increases in water and sewer service demands. So all that to say that would be, this is the proposed agreement this evening, but of course, could be up for, renegotiation down the line.

Jason:

Did Kim.

Have any other, issues with this, agreement?

Beth:

No, no. And it's it's pretty standard. And Kim has also, reviewed it and and given it his blessing.

Jason:

It's a complicated subject. Does anybody have any questions about it? You know, do we all understand what a TIF is?

Tera:

Yeah, I mean, I, I guess I, I feel like I missed a step because when we had talked about it and study session, I thought he was going to come back and make whatever recommended changes.

And I guess then I didn't see that. So I'm I to assume then that there were no recommended changes, that or did something happen in the background or I guess I'm confused. That's maybe I'm wrong. That's kind of how I remember it is. We talked about it, and then I thought he was going to come back and tell us, make recommendations or whatever.

Leah:

So I had the same understanding as what? I had the same understanding. I was wondering in the doc like that highlighted part, like, is that the new is that new like net new?

Beth:

No. that was, what has been proposed. So, yeah, I don't think to my knowledge, it's not new. At least as of this current version, I'm not sure of the version that you all have reviewed at the last study session.

That's, That's my fault. I don't know what that one actually said, but, this one was proposed as of last week. And again, Kim did review that, and I think he's given his blessing. Although, of course, if you have, want to make any changes, that's absolutely fine too.

Jason:

I'm willing to go off of Kim's advice here and just go ahead and approve this. I don't know what are your thoughts?

Jana:

Similar to Jason, I feel like if Kim has read this and he's going to make a recommendation, then he's going to know more than me if I spend multiple days reading this. So I feel comfortable with it from reviewing it. But, yeah, if you guys feel like you need additional information, that's okay too.

Jason:

Jim, do you have anything to add?

James:

Well I will just a question really, the re negotiation portion. Could you explain how that would be implemented or what the process is if we discovered something that, you know, we had issue with, what would be the formal procedure to renegotiate with the city?

Beth:

Sure. So, as the agreement is currently written now, it says if a singular new construction project within the plan area includes residential, commercial or mixed residential and commercial square footage equal to or greater than 20,000ft², the district and the CPURA may agree to renegotiate the sharing of the incremental property tax revenues between the parties.

So, it would be this larger scale project would, trigger this requirement or this, option. Excuse me to renegotiate.

James:

Okay. So it sounds like the parties may agree to, but it's we can't necessarily trigger that ourselves if we if we found issue with some thing that would be in a negotiation?

Beth:

Yeah. And, you know, I think that's a great, revision that we could suggest, to make it be more of a demand as opposed to a so it we will engage in a negotiation if, Castle Pines North Board wishes to upon the, the,

Commencement of construction of this, 20,000 square foot property. If that makes sense.

James:

Okay. Yeah, I yeah, I think, you know, we we are, you know, ceding a lot of money over to the city, and, maybe one string should still be held in our hands. Possibly. I mean, I, I put it out to the rest of the board here, but, it is a big change, and it would be nice to be able to go back and at least have a conversation about, you know, plans going forward and that kind of thing.

So I would just put it out to the rest of the board here to see what their thoughts are.

Jason:

Just so I understand too, this is only on something that's over 20,000ft², correct. This is not just over anything that we want to renegotiate.

Beth:

Correct. Although of course, if you wanted to change that, that's within your prerogative to.

Tera:

So I'm, I'm in agreement with the other board members and that if our council has reviewed it and is recommending it, and I'm certainly open to, you know, the change that Director Mulvey has suggested because basically, you know, if we don't agree to this, then all is going to end up as an arbitration.

So there's it serves no purpose to, not agree. And and to Kim's point, you know, we receive tap fees and service fees. We are on a and we're in a different position than anyone else in there that we will get our costs covered. I if this the suggestion that Director Mulvey recommended gives us additional coverage.

I'm certainly open to that. But in general, I, I have faith in our council, like my fellow directors and.

Jason:

And like we kind of mentioned before, this is just a small portion of us. It's not, it's not the majority of our district.

Nathan:

Right. And something else to keep in mind is that we're we're really not in a position where we're in danger of, like, losing revenue to the city at all. So, I mean, if they, you know, we'll have a slightly less money coming in per, per mil for that area.

But because of the way that we're going to with the way that we're currently structured in the way that will ultimately be structured, we can recapture anything that goes to the URA simply by not by lowering our or raising our mill levy authorization slightly. So, because we're not taking 100% of it anyway, we'll always be able to capture really as much as we're allowed to take, should we want to, regardless of what the URA does.

So it doesn't really functionally affect us in any way. You know, just the city gets more money if we increase our mill levy, they would get, you know, however, however, all of that ultimately works. But we're not in a position for this for for us, for this to hurt us financially.

Jason:

So, Beth, for us to make this adjustment, that means that it would have to go back to Kim and we would do nothing on it tonight and then approve it at our next meeting.

Tera:

Or what's the we can make a motion to approve it with the recommended change. Absolutely. And I'm I'm happy to do that. I'll make a motion that we approve with the recommended change for the trigger at the 20,000 square foot. Is it commercial building size or something? Yeah. Commercial. Residential. Thank you. I second, you know, it's okay.

Board Voting All Speak:

Okay. All right. So having, It's seconded. Let's go to a vote. Jim, I'll start with you. Approve. Tara. Jana. Approve. Leah. Approve. And I approve as well. So that motion passes. Thank you very much, Beth. I appreciate it.

Tera:

Thank you. Beth, but before we leave your topic, I did want to note, I see under the, city district stormwater services conveyance IGA that there are a few items underneath there.

I'm curious about item B, about notifying property owners of the change. And then I saw in the director's report, item E fully remove itself from all stormwater operations and responsibility permits. I saw in director's report that that was actually completed. Correct.

Nathan:

yeah. I don't I think it's in Kennedy Jenks’ report, but yeah, we did we did cancel our Ms4 permit.

Tera:

So and then when would we and how would we need to do item B notify property owners of the change.

Beth:

So yeah, I'm not familiar with the IGA, to speak on that, but of course I can get back to you all and just let you know.

Nathan:

Yeah, we can look at that. I'm pretty sure it was, likely that was taken care of

When the city sent out all their notifications and started actively building for that stuff. I know a lot of information went out, but I can make sure that we got that legally covered.

Tera:

We can just circle back with legal, legal, and they can take it off their tracker if they if it's complete.

Beth:

I'm always happy to remove things.

Yes. All right.

Jason:

Any other questions for our legal counsel? All right. I guess we'll close out this section. Thank you again, Beth. And we'll move on now to the district manager report. Nathan.

Nathan:

Oh, man. Here we go. so I wanted to start with the, lift station 3 SSO violation that we received. It's fairly bare bones in my report.

The reason for that is that Kim actually did a beautiful job of summarizing everything on his on the legal report on page two. He's got a really detailed summary of all the steps that we need to take. things are things are going well there. We have brought in a company called level named Level Engineering. Jay is the lead engineer with them.

That's going to be running point on this project. So, one of the things that we looked at when approaching how to deal with this violation and make sure that we meet all of the metrics, was that, realistically, the workload for me to also manage this project was just going to be too high. And since we needed to bring in third party engineering firm anyway, it made a lot of sense just to have all of that stuff run through him.

So in terms of the, steps that we need to take, you know, cease and desist all violations immediately. Immediately was the first one, that didn't really even apply to us directly in this scenario. That's really like we've got a wastewater treatment plant or a lift station that has an ongoing leaking problem. This was a result of a singular event, so there's nothing to cease and desist.

So that was taken care of. We've definitely initiated some measures to prevent overflows. Those are a lot of the things that you guys saw on the tours, the paving the storm site work plan, a few of those things that we've talked about. The state's all good with all of those. We were able to meet with them, last week, by August 15th, engaging a soils engineer.

That's going to be handled by, Level Engineering. They've got a couple of different subcontractors that they're working with to see who they can get that brought in. That was all. August 22nd, provide documentation to the division of the engagement of the soil engineer. That is all been sent in. All of the qualifications have been approved.

All of that was again done by Level. and then the one we're currently working on is that September 7th, submit a remediation plan in a schedule. We're about 60, 70% done with that, and they'll fire that over to the state as well. So everything's going really well. There's nothing that we found that says we're not going to be able to hit every one of these metrics, and that's kind of where we're at.

I'm certainly open to questions on this one. I know it's kind of a complicated process. This is the first time I've ever run through a wastewater violation, related order. So they took me a little bit to kind of get my head around it and get our feet on the ground, but we're we're going well, all things considered.

Leah:

I would be interested in, just as a resident, the, the report, that the soil engineer is conducting, like, I'm assuming, like, will we get a report and will it be made available to the board and when?

Nathan:

Yes, you will get a report. I don't know when it will be, officially made available. It just depends on how long it takes to get out there. Do all the soil sampling upstream, downstream. And then kind of a preemptive remediation plan. So should we find anything that we need to physically remove or replace or, mitigate in some way then that'll come down the road.

But yeah, I mean, you guys will absolutely get copies of all of that stuff, and I'm more than happy to release that to whoever wants it. We can make it available on the website, whatever. It's all fine with me and relatively easy to do.

Jason:

Yeah, that was the next question. Can we put it on our website? Yep. Absolutely.

Great.

Leah:

And then I'm assuming, like any cost associated with mitigating anything that they find, how will those be covered.

Nathan:

Money. no. Yeah we'll have to we'll have to look at it. So it really depends on what the timeline is for recovering those. We do. have space inside of just our normal operating budget for large scale emergencies. So that money exists inside of the existing budget.

If it goes, you know, if it comes back and we have to do some huge, massive soil remediation program, that is something that we would have, we could potentially have to bring to the board for, not only approval, but potentially, you know, like a budget amendment may be required if it's going to push that our total asked for dollar amount or our total budgeted amount for the entire fund over, then we'd have to do a budget adjustment.

But, we'll we'll keep in touch on it. All the pricing stuff we can certainly keep you guys updated on. And if we need to do any kind of large adjustments like that, which I doubt, but it doesn't mean it's not theoretically possible.

Tera:

So it looks like there's some there's more dates than just the September 7th date. So are those like the spill response plan, at etc.? Is that a concurrent effort? Is that. Yes. Ongoing?

Nathan:

Yeah. So a lot of them are so for that one specifically spill response plan, a lot of it is honestly just sending them stuff that we've already done or making sure that we're lined up.

So we do we do have a spill response plan. We actually have a couple of them. One of them was done as a requirement of our Ms4 permit. We've also done some various things over the years just to make sure that we have like internal SOPs. So, I've got a couple of those. Kennedy Jenks has a couple of them.

All of those have been sent to level engineering. Since they're running point, they'll review what we already have and then do any recommended changes or updates or upgrades that we need to. So the spill or spill response plan is ongoing. And yeah, so that that's one that's working on there's a few things that are like that.

We're not really sitting still on anything that we can already be working on. We're pulling all of that together. And so we've got required dates all the way to, through November 20th for kind of the initial reporting. And then beginning November 30th, we have to give them a monthly update. Level Engineering will also manage that until we get to the point of resolution resolving the violation,

Violation. That's something that we're going to have to do for quite a while. There's really nothing we can do to fully resolve this until we get on the other side of the construction plan, or the construction of all of the lift station projects. So it's it's a ways out. Those updates are honestly going to be pretty sparse for a few months, but the state's fully aware of, our entire lift station renovation program that we've been we put together.

And so we'll just keep them updated until it's done. And that's what'll officially release the violation.

Jason:

Any other questions on that? Jim? All right. Hearing none. No. Sorry. Go ahead. Jim.

James:

No, I, I had none. I was just having trouble coming off of mute. So thank you.

Nathan::

All right, next up for the, what I have on my agenda, select the budget presentation date. So the budget is due to the board of directors for the initial presentation on October 15th of this year.

We were when I was speaking with, Sadie, about that, trying to get all that in because we're trying to put they've been working insane hours getting the 2022 audit running. We're not exactly where we would normally be for the budget. We're not in trouble. We're going to get it done on time. That's not going to be an issue.

But it would be really, really helpful if we can do a specific meeting just for the budget presentation rather than try and fit it into the September board meeting. It just gives us more time to get that done before we present it to you guys. and so I was hoping to, request that we do that.

We do a special board meeting or schedule a special board meeting for, for that. And then, assuming that you guys are able to accommodate that pick a day.

Jason:

If, how long do you anticipate that taking?

Nathan:

It depends on how many questions you ask.

Jason:

Could we, roll that into, say, October 11th on a Wednesday and make that our study session and then,

Nathan:

We can so that goes into the, September study session.

We are right now, we currently do have, Austin, hammer with, his firm scheduled to come in. You guys met him briefly the last month to continue kind of the board orientation stuff. We especially with the URA, we're we're running pretty far behind. And where I had hoped to be with getting information to you guys.

Austin is going to be presenting on the water right. So I was already going to be on the next agenda item looking to make that to hours instead of one hour. I met him and we did a run through just to get that initial round of information out to you guys. A lot of background on water rights, why they are the way that they are.

What water right, like kind of a baseline of how those exist. And then also an explanation of our current portfolio of what we do have, what you can't, what we might be able to do with that stuff. And so we, have already pushed that one twice for a couple reasons. And I do want to get that one dialed in.

But if we need to go back another month, we can, we're just

Jana:

That was for September. Yeah. What's that?

That's for September though. Correct, and then Jason said 11. I'm sorry. October.

Nathan:

Right. So October October 15th. We don't have anything scheduled.

Jason:

October 11th. The 15th is a Sunday

Nathan:

Is 11th. Yeah. So. So we don't have oh that month is so weird.

Jason:

Well, it is Halloween.

Nathan:

Yeah. The the board meetings gave me all messed up because that's the second Wednesday. But it would be before the third Monday. So yeah, we could absolutely set that for October 11th. Sorry, I misunderstood.

Tera:

I was going to say that that works for me. I can I can hold space on the night ninth, 10th or 11th then I'm gonna be out of town.

Nathan:

Yeah. We can we can just take over the meeting on the 11th. That's fine. That works. Well. Okay.

Leah:

So we have a meeting on the 11th?

Nathan:

So what we do. Hold on. No we don't currently, I apologize.

Tera:

Because I thought they

Jana:

I thought we had it on the 18th.

Tera:

It's the Wednesday before the board meeting, right?

Nathan:

Yeah. Yeah. So you're right, I apologize.

That would be a special meeting. But yeah, we could do it on that date or. Okay.

Leah:

Could we do it on the 18th if that was already.

Nathan:

We can't. The 15th is deadline. We have to present it to you.

Jana:

You have to present it to us by October 15th. Correct. So then it sounds like we do need this, but.

Nathan:

Okay. Okay. So yeah, we. Yeah, we could do the 11th that month in lieu of the 18th so we could move this. We could move I guess the correct way to do it would be to cancel the study session on the 18th and schedule a new board meeting, specifically with the intention of presenting the, financial report on the 11th.

Jason:

Is it a board meeting? Do we have to vote on something?

Nathan:

Yeah, we can get board meeting. Study session. There's nothing you. I don't think there's anything. You have to take action on it at that meeting. Just receive it because you're not voting on approving it. Yep. We can call it whatever we want. Very good.

Leah:

So would that be like a 5:30 start time?

Like the study sessions are six.

Nathan:

Up to you guys. We can do it whenever.

Jason:

What works for you?

Leah:

I can make either work.

Jana:

I'm open on the 11th. So whatever you guys need.

Jason:

Jim, do you have anything?

No. Is 5:30 or 6 works either flexible.

Tera:

Whatever works for you guys. I just need to know because I'll hold space on my calendar.

Jason:

Let's just do 5:30pm, if you don't mind. It'll be getting dark.

Nathan:

Okay. Yeah, I'll. I'll schedule it for an hour and a half. I don't think it'll take that long, but that'll just leave us plenty of room to ask questions and talk about stuff and go through it. Thank you.

James:

Just because I'm online, 5:30 on the 11th is what you're proposing, correct?

Jana:

In lieu of. Thank you.

Nathan:

In lieu of the 18th. OK.

All right. So I will get that scheduled for October 11th at 5:30. And I will cancel the study session on the 18th. and so item C I've got would be the, September study session request. If I can just change that meeting from an hour to two hours.

Jana:

No problem. That sounds good.

Nathan:

Bring your any different energy drinks for that one? Yeah.

Jason:

I have two for all of them with you, Nathan,

Nathan:

I know you think I'm dry, man. Water rights. Here we go. and so item D undermine is just following back around with the,

Request to move me over to a vehicle stipend. All I did was after the meeting last month was look at how much my phone would be, and then add it to, the original request. So I think I had requested 700. I changed that to 1000. I am not super attached to any number. So whatever you guys want to do, I just tried to.

I just wanted priced out what my phone plan would be and then tacked it on. So if, Yeah, I don't know what else to say about it. Whatever you guys would like to do about it.

Jana:

I want to talk on this one for a moment. so some of the questions that I asked Nathan that I didn't know was what happens if we do nothing?

Like if we just keep this truck, this truck isn't costing us money. But what he informed me is we're at the point where we would need to either buy a new truck or get this truck repaired. And so that was something that I didn't know last time last month, which was, oh, because I was leaning towards do nothing.

Let's just keep this truck. It doesn't cost us anything. It's paid off. So that kind of helped me make a decision that instead of buying a new one, I would absolutely propose a car stipend. And then. But with that, I'll say I did a little bit of research, and I do think a thousand seems a little high just from, you know, the stipends I get from the government for cell phones, 300 additional for a phone is a little bit too high for me.

So I'm kind of more around the $800 mark. And that's just a gut feel from kind of doing some checks with coworkers for me and from Aurora. So but that's just my $0.02, Nathan.

Tera:

So I appreciate you doing those that, kind of gut check and research. And I agree because I think, the truck, I think when I look through the expenses, it looks like we are spending money trying to keep it running and repairing it.

And, it seems a lot simpler just to take care of it with, a stipend and then basically all that we get out of the asset. Depreciating asset business and, but I agree, I thought a thousand seemed a little high, but I wasn't sure what. So that that sounds good to me.

Jason:

Jim, your thoughts.

James:

I was I kind of go where Jana was going, but a little more, explicit. I was just wondering what the actual usage was of the current truck on a per year or total miles divided by its service life, from when it was, you know, first brought in to the fleet and to, I guess, its last usable date whenever the accident was.

And I was just kind of wondering if we did a comparison of how many miles are actually on that odometer and, and we, you know, use that as a metric, basically. You know, I'm not saying, you know, no or anything. I was just wondering, did we do that little bit of math to make sure that we're we're doing it.

Jana:

Hey, Jim. Apples one engineer to another. I actually already did that. I cool because I asked Nathan how many miles. I asked what would the value of the truck was if we sold it? I, I asked, I asked all the things that you're thinking, and then I did a little bit of research by kind of looking online for stipends, values.

So I did a little bit of a cost analysis to determine what a fair, rate would be. So I already beat you to it. And that's how I came up with this numbers. So thank you, Jim. All right. But I don't have it with me. Like I don't have the actual. I could give you my chicken scratch at home, but,

No, I actually looked at, like, where we would break even with the stipends for Nathan. And it comes out to right where we want to be. So at that. Okay, you know, at that number.

James:

Thank you. Thank you so much for that. Appreciate it.

Jason:

All right. Thank you engineers. Do we going to do 800 or do we have to do like 796.44 a month or 96.44, 800 was my my comfortable number.

Jason:

Okay. Do I hear a motion to approve $800 stipend for Nathan for a new vehicle?

Leah:

Motion to approve. Nathan suggested $800 stipend for vehicle and cell phone. Based on Jana's amazing cost analysis. I'll second that.

Board Voting All Speak:

All right. Having a second? let's go to vote. Jim. Approve. Tara, I. Jana, Leah. Approve. And I approve as well.

Jason:

That motion passes. So thank you, Nathan. And, hope you enjoy your new vehicle. So now, what do we, what are we on to.

Nathan:

All right, and item E under, my section, I've got consideration to discussion regarding passing a CPNMD board related resolution in support of the city mill levy ballot question. All this is really asking is asking the question if the board wants to basically make a statement as a group that we support the resolution, there's really nothing that comes behind it after that.

It's not actionable. And any kind of like, you know, funding request or spending, it really, gives the city a sound bite that they can use. And then it's also, just a continuation of the of the solidarity and kind of really helps us, at least put another piece in place so that we can continue to, to support the narrative of us working together to one, you know, as a district, move into continue to move into water wastewater operations solely so we can focus on that and do what's best as well as we, move services where they're better fit.

All of the things that we've always, always talked about around it.

Beth:

And I'll and I'll just add that, one of the, requirements under the Fair Campaign Practices Act is that when, a board does pass one of these types of resolutions, that the key compliance piece is the dissemination of the resolution. So, any means by which the board would ordinarily be, letting folks know of the passage of a resolution.

So if you ever pass a resolution and put it on your website, for example, that's how you can let the public know that you have done this. So, just FYI, and then also, of course, no, paid advertisement or anything like that. Just a little something to think about.

Jason:

I fully support this idea. I don't know about the rest of the board, but I think it's very important that we, stand together on this and show that how important that is for us to get this.

Mill levies moved over to the city and out from underneath us. Anybody else have any ideas? just plus one.

Tera:

Thank you for bringing this up. Because I do think that, you know, us getting rid of our mill levy and it going to the city is part of the story. And I was a little surprised that the city hadn't thought of it and reached out because it is part of the story.

So, I appreciate you bringing that to our attention, and I'm supportive.

Jason:

Jim, do you have any comments?

James:

Just that I support it.

Jason:

All right. Very good. can I hear a motion to do? We need a motion on this one?

Beth:

No we don't have the resolution yet.

Jason:

Okay. Very good. We'll wait for the resolution and. All right.

And lastly, Nathan. All right, participation in Douglas County, community Foundation. So this is this came up really, really late last week. I got a call from, Terry Wybold from the, Castle Pines connection. Community connection? I seen her at a, a chamber event the day before that. And so she's currently working on a gala that's being put on by the Douglas County Community Foundation.

Specifically, the money donated or raised by this gallery is going to go to..., by this event is going to go to the Douglas County emergency, like Douglas County Emergency Preparedness Fund. After she had seen me, it occurred to her that she didn't have any direct utility participation from Douglas County involved. And so she wanted to provide an opportunity for us to start to do that.

It's it's not dissimilar from what we do with the chamber. This one has a kind of a more. Direct a benefit to us in that if there if our community ever did experience some sort of large scale environmental disaster, if there was some sort of fire, for example, that came through the money inside of this fund is something that would be made available to us to help with the costs of us responding to that platform.

And so on the one hand, it's it's paying into a fund that could at some point help us or anybody else inside of Douglas County, and that it also really continues our push toward just staying involved in our community. So we'd be the first ones that jumped on board with this. she didn't even really have a hard dollar amount in mind.

It was, kind of a initial discussion conversation. I gave her some contacts for other utilities. We had some discussions around at least my personal views, not so much as a district representative, but just my personal views on the best way to kind of approach utilities and start talking to other utilities about it. But at the same time, I thought it was something that was just a really want, a really good idea and a great opportunity for us to participate and continue our wider community outreach.

Tera:

So I do want to jump in and say that, I currently serve on this board, the board of Douglas County Community Foundation, and for the comfort of my fellow board members and for anyone watching. I did reach out to Attorney Dower, and maybe you can, just to make sure that there wasn't any conflict for me on this.

And so would you mind sharing publicly what you and I had discussed earlier today?

Beth:

Director Radloff did, contact me this afternoon and asked a very good question, about conflicts of interest and her participation in a vote on this matter. I reviewed the, appropriate, statutes on this, and I came to the legal conclusion that, there was no, personal benefit conferred to her, per this vote.

I also noted that because she sits on the board of the, public entity and she also sits on the board of the nonprofit entity, that the law does require a, disclosure of this fact, prior to any vote, but it does not constitute any sort of breach of fiduciary duty, or conflict of interest.

Tera:

Thank you.

Just wanted to make sure that I share that with everyone. I am, very supportive of our community emergency relief fund because when disaster happens, the wheels of government turn slowly, and it's, hard to get. It's not. It's not immediate. Like the government just cannot respond immediately. So this current Community Emergency Relief Fund has the ability to immediately put funds into the hands of anyone who needs it.

So that's really kind of the purpose of the community emergency Relief Fund. And the other thing that I wanted to note is that this money, even though it was kind of, I think, presented in the overall arch of our fundraising efforts and our fundraising gala that's coming up, none of this money is going to get spent on any of that.

It goes immediately into the Community Emergency Relief Fund and whatever our, you know, next disaster is, whether it's a fire or whatever, a tornado or whatever. I mean, those funds stay within Douglas County to help people within Douglas County.

Jason:

Just for clarity, so are you guys asking for a donation, table at the banquet? What kind of participation are you looking for?

Tera:

I think this is a donation that would be restricted to the Community Emergency Relief Fund.

Jason:

Well, board, what are your thoughts? I'm kind of lost on this one. What, like, is there an amount that they're looking for? Is, it looks like kind of a blank sheet, right.

Jana:

I know, and I'm going to weigh in on this because I, I love a good organization and an opportunity to help. But, in this case, where would it stop for organizations asking us for donations as a board?

So I'm only throwing that out there because does this open up like a lot of people asking for donations to where we're having to decide, I don't know, I this one's new to me. So.

Nathan:

Yeah. We get, occasional requests for various types of participation. This one is a little bit unique in just the way that the fund is set up. I don't know that it would, like, kind of open the floodgates, those types of donations. I just don't know that there's a lot of people that are really looking to get that from utilities.

I think one of the alignments here is that a lot of their partnerships, and especially the ways that they're, at least as I understand it, but the ways that these funds would go is it's a lot of like other government entities as well that are kind of that are involved in pitching in with different divisions. So I think it's, a little bit specialized in that way.

But yeah, I don't, I don't know, but

Leah:

I it that's a great point. I think one thing we could potentially consider that, I've created in the past, when we can, I'm assuming as a board we could draft like, donation criteria or guidelines or, you know, just something that helps guide our decisions so that if a request comes in, we can filter it through a set of criteria.

And then if it doesn't meet it, then it feels more objective. So potentially that could be something we could do if we feel like we're starting to get a lot of requests. But I think in general, the dollar amount that was proposed seems reasonable. And I think it's a great cause

Jana:

I didn't see a dollar amount proposed.

Nathan:

Yeah. So 2500. Perfect. Yeah, yeah. Authorization up to $2,500.

Jana:

Oh in Nathan's notes. Okay. And then I have another thought. Again, this makes me look super stingy, but would we ever consider, saving a potential donation until there was an emergency? Because, you know, if there was, like, say, that there was something in our town and community as a board, we would want to step up and support our community.

But so to me, this is like preemptively making that donation for the future. And so then if there was that disaster, then are we needing to make another donation? Because then there actually is one. So I want to I want to support, but I also want to be sensitive to how we spend the dollars. So,

Tera:

So the money that you would put in there go would go directly.

So if you're waiting for something to happen, you know, the, the benefit of, a donation is that we do have a, an amplifier, if you will, a consideration where Douglas County is going to match up to 200,000 of, the money that's raised. The organization, Douglas County Community Foundation, has members from every municipality that sit on our board.

A member from Douglas County sits on our board, all of the influential leaders. And they think, the reason that the, water provider specifically we're reached out to because we live in a high desert, there is no, it's water is such a critical resource. And when we look at the influential leaders within our community, all of the the water districts, the metro districts are, influential leaders within the community.

So I think that is why, Terry reached out with that tie in. But I think if, it's better to plan for the future than wait for something to happen because something's going to happen. It's just a matter of when we don't know what. But having that money, you know, increase in value, I think makes a stronger impact then.

And it's every when something happens, everybody wants to come and throw money. And that's again why I think this, community emergency Relief fund is so important because it's, it's already connected with the, the organizations and the nonprofits that need that can adeptly quickly get the money where it needs to go, if that makes sense.

Jason:

Jim, I want to give you a chance to chime in here.

James:

Sure. I kind of want to maybe pile on what Leah said a little bit. Maybe a tiny bit of Jana. I'm not adverse to it. But I think I would like to understand where we stand as a group, guideline wise. I, I think it's a good thing, but I also want to understand, you know, is it really our charter to be supporting these types of organizations?

And if we choose to do that as a group, that's fine. Let's go forward and do it. But let's maybe put some thought into it and see how we want to structure this donation, potential donation and any future donations and and just make sure that we're we're one representing the people that put us on this board. And we're spending their tax dollars wisely and appropriately.

So I think I just want to understand guidelines. And then a final thing is this, it seems a little bit amorphous right now. And I think a presentation from this group, their, their charter and their the intent of that group and how they go about their business as appropriate. And again, if it's if it's inappropriate due to the amount of money that we're talking about and, you know, I, I can move past that request, but it would be nice to either see some written materials or, quick presentation from them at a board meeting or a study session would be great.

Tera:

I know that that request went out today to get time on, the, it's actually went out to all of the metro districts, all of the people that provide water, all of the organizations that provide water within Douglas County to, come and present to the board. So I know that request was already made today.

Jana:

Does that mean they will present to us if we.

Oh, okay. Then I support that because I would like to know more about, before I spent our money as a whole for this. So

Jason:

What's the timing on this?

Tera:

Well, I think, oh. So I think,

A the amplifier is, ends with our event on September 21st. But I think, you know, the larger conversation about trying to include all of the metro, all of the water providers within Douglas County into, you know, these conversations is doesn't have a doesn't have an end date, if that makes sense.

Jason:

Okay. It does. I think we're kind of all siting along the same thing.

We'd love to support this. But I think we'd like to see them come to us and certainly Nathan and present to us. So, but as for the cause, I support it 100%, of course. So. I guess. Can we direct Nathan then to ask this board to present to us, and then we can make a decision?

Nathan:

Yeah, absolutely. I can I can reach back out and see what their availability is, would be to do a presentation at an upcoming meeting. Easy enough.

Leah:

I'm also wondering, and I don't know if it makes the most sense. So just tossing it out there. But when we have our budget discussion, like perhaps it's worth talking as a group like do, could we have like a line item in the budget for community donations and like have that set amount?

Jana:

Have we done that in the past? I like that idea to have,

Nathan:

I'll have to go back and look and see how they were specifically broken out. But, we can we can certainly include that is, if it's not even its own night item, we can include it in the breakdown of another one. So if we are, you know, in public outreach and communications would be a great existing line item that we have for that.

And that would just be part of the, like, oh, what's the word I'm looking for a bit part of the background data, information that supports the budget line request. So I don't know that we need to give it it's on line item, but we can certainly build it into the budget.

Beth:

And I would actually, suggest not giving that in line item.

And the reason I say this is because, according to the Colorado Constitution, you are, as a board, not permitted to pledge money donations to an, you know, unknown private entity, right? So in order to actually pledge funds to a nonprofit, the district does have to derive some sort of benefit. Now, the benefit, of course, can be, you know, this, I think that was fully articulated, by Nathan.

But, you know, the goodwill, PR, you know, whatever that might be. But that's why I would suggest not actually having that,

Leah:

Yeah. So it sounds like not called out separately just to be legally compliant, but perhaps I was more just thinking from a planning perspective. And, and so that way, instead of just feeling like we're, you know, responding to request, we kind of have, like a, like a ceiling, and then we can work within that amount to evaluate any requests that come in.

Jason:

Make sense? All right. I guess to close out the district manager's report?

Nathan:

For the most part, I do have, two other things I wanted to just briefly touch base on that were in one of them was in my report. One of them wasn't. And, the first one is on the lift station project. we, currently trying to get a meeting set up.

I've had initial conversations with them, which have been fine, but with us, well, myself, representative from Kennedy Jenks and the Hidden Point HOA. However, many of their board members, we can get out there. The the lift station plan that involves removing lift stations two and lift station one. We verified all the alignments. Everything looks good in terms of, like being able to actually do it.

Well, we don't have, is easements that are big enough. So this is something that we're going to have to talk to them about anyway, because the lift station site needs to have an expanded easement on it. And then the it would require a new gravity line and then the replacement of the force main as part of that project as well.

And so those would go into existing easements, but those easements just need to be bigger. I didn't have any pushback when I talked to the HOA president about it. They fully understood that the project was coming. We just need to meet them on site, walk through what that would actually look like. And just kind of a step that we need to make sure that we take care of before we pull the trigger on the $9 million version instead of the $6 million version that removes two lift stations to have something like a battle over easements trip us up,

Isn't something we want, so we're just being proactive about it, and I don't really see any issues there.

Jana:

Nathan, are they looking for, purchase of the easement or is it a donation? Dedication via no fee.

Nathan:

Right? Yeah, exactly. Yeah. Yeah, exactly. So we'll be working on that and then, the other way. Throwback one.

This is more for Jason than it is for everybody else. But starting today, if you call our office after hours, you no longer get sent to an emergency pager number. You get sent to a human being. So we were able to get that emergency after that emergency response plan for, contract finally in place. It took us forever to get all of the information that that requires with, GIS mapping and workflows and contact list was a long back and forth to get that done.

But, the yeah, if you press nine now, it takes you to a live operator and they'll dispatch our staff directly. We'll also ultimately be routing all of our automatic calls from the treatment plant through there as well. So it'll all be centralized and give us all kinds of data and information. But, you know, it only took like ten months, but we got there.

Jason:

Humans, one computer, zero.

Nathan:

Yeah, I, I hesitate to say that over the internet because I don't want the computers to come back after me, but yeah. And that is all I have for tonight.

Tera:

So on the conservation program, I, I know in our last meeting, we talked about it just. Did you have any consideration of using that chambers Weekly emails and look like we put, we put a call out for the conservation program in the Castle Pines connection.

I was wondering if, since we have a chamber membership now, if they would also put it. I know they have. They do some kind of promotion. Weekly email blast.

Nathan:

Yep. I've got to remember that that exists now. so, no, I hadn't reached out to them, but I certainly can.

Tera:

We're paying to play my friend.

Jason:

All right, well, close out, district manager's report and move on to directors matters. well, we start with Jim. Jim, do you have anything?

James:

Please come back to me. I gotta think of it. Think it through.

Jason:

All right. Very good. Tera, any other directors matters?

Tera:

No Directors matters always. Just a grateful for all of the staff and all of the efforts that you do.

And, Thanks.

Jason:

Very good. Leah?

Leah:

I don't have any matters, but I was curious. you had mentioned a meeting with Dominion. So I was curious if you had met with them and, if there were any takeaways to share.

Jason:

There has not been a meeting yet, so, we are hoping to do a meet and greet with them and then, report back.

Jana:

Jana, my turn. Okay. I, I called Nathan today to ask a few additional questions on the agenda items. And so for me on this conservation, I'm super excited about it. And I know we're trying to get the word out there, so I'd like to see us not lose some momentum on that. And Nathan said he was working additionally on that.

So he didn't talk on that. But he had some good things to say that he's working with somebody to, get that out via social media because we want to hit people as many different ways as we can to get that word out there. And then, what was my other thing, for, the CDPHE documentation and violations that we're going through right now, I asked Nathan, and I would like your support if I could be on some of those zoom meetings that they have with Level Engineering and CDPHE, just so I can represent the board to hear how we're moving forward and alleviating those violations.

So I don't know if you guys have a problem with that or would like that or not.

Jason:

So, no, I don't have a problem with it. I think they're public meetings anyways, aren't they, Nathan?

Nathan:

Not specifically, no. So when we meet with the state, they're not they're not public meetings. The I don't know if we're going to have a lot of direct interaction.

So when Jana and I'd spoken about it earlier, certainly inviting her to those meetings when they do happen, I don't know that that's going to be very frequent. Most of it's going to be all done just on a long email chain. And so it just be a matter of looping her in, to that email conversation really, just so she can stay on top of it, have eyes on the board.

From a from the perspective of the state, the more that we can show that kind of like leadership and executive level support and, and, and, involvement, like, that's, that's something that could be helpful to just the state knowing that we've also got a board member representative in. So they know that, you know, not only CPNMD staff but also the directors are fully aware and, and, and invested in making sure this gets taken care of.

I think it's one of those things. I just don't really see any potential downside on. I think we've got pretty, pretty clear lines around, like where, you know, daily operations and decision making on this program goes forward. Where it kind of is. And then also like the having a representative there that can bring that back to the board and just have another set of eyes on this stuff is always helpful.

So I don't really see any I don't see any downside to it at all. Only upside so,

Jana:

I don't even foresee myself speaking during those meetings. It's more of me just being able to get in the weeds and really understand it and represent the board that way. To bring more additional information regarding this stuff to you guys.

Tera:

thank, but thank you, because that that addressed my concern.

Jana:

So yeah, I it would be more of a just a fly on the wall maybe, I think. Yeah.

Jason:

Thank you for, volunteering to do that.

Jana:

Tera, do you have additional concerns with that? Because, I mean, I'm,

Tera:

I think Nate addressed my concern again sometimes boards can get take too much of their day to day jobs, and, and they get involved in operations and they cross the line between what their role as a board member is and what their day to day is.

But, Nathan addressed that. So.

Jason:

All right. Back to you, Jim.

James:

Okay. This is two things. one, I'm going to bug Nathan about, projects overview schedule. And I thought we were going to see something like that today or be provided that if I missed that, Nathan, I apologize. And then, second thing is, is Jason and I just spoke very briefly.

You're at the party in the park about how notifications should work. Once we get to a certain point of knowledge about things that we just experienced on, say, you know, the lift station and, the release. And I just wanted to, you know, have, you know, basically a quick discussion. We don't have to do it tonight because it's getting late, but maybe have a conversation at the board level to figure out how we proceed and, and notifications and things like that.

I know we're already doing it publicly, and we're working with the state and we've done everything we're supposed to do there. But, is there anything we need to do beyond that as far as potential impacted residents in the local area?

Tera:

I just have a clarifying question to ask you, Director Mulvey, on this project timeline. what what is it that you are are is there another way to get at. What is it that you are really why is that timeline of critical importance?

James:

Mainly because I, I, I'm struggling to understand, even though I look through everything, I see the titles I'm struggling to understand start date, bid and proposal, all timelines except from when I hear it.

And forgive me, Nathan, it feels piecemeal, like you presented this stuff and it's presented well, but it always is, you know, one thing at a time. And, like, I like to see, you know, a 3 or 6 month overview of what we think we're going to be working on, and when and we obviously we approve, we have budget approvals for specific projects, but I would like to be a little more forward looking.

Does that help you, Tera?

Tera:

Well, I just want to make sure that we're we're not getting too into the day to day operations. And I did hear your request, and I know that Nathan heard your request. And I, I know we have limited resources. I mean, you know, we only have really one employee, which is Nathan.

James:

So, and I know, I really want one sheet of paper with a with a horizontal line on it.

Right. You know, with January, February marked out six months that right in a box for that month, we, we have, what projects are going to be we're looking at in those dates. I'm not looking for really down in the weeds. I'm looking at very top level right. Just understand going through the year, what projects are going to start, when and when we're going to start sending things out and when we expect to that that's literally very, very top level.

Tera:

Yeah I and I get that. I'm just, want to make sure that we, if we are asking staff for something that we're all going to benefit from it and we're all interested in it, and then also trying to help our one staff kind of, figure out priorities and where that might fall within it.

James:

Oh, I could reframe that and say, how do how does he know what he's working on and when he's working on it?

Nathan:

Just making up as I go along mostly.

James:

No, no, no, you're you're trying to be rude that way, but honestly its a real question.

Nathan:

No, Jim, you're absolutely fine. I have taken offense to absolutely none of it. The we're we're almost there. I think if anything, one thing I just need to remind myself is that it's not it doesn't necessarily need to be the level of detail that we're putting in, but, I spoke with Alex and Kenny Jenks.

We touched base again on it today. She's. And we're going to kind of do a two stage report and one, I see the value in it not only for, obviously just Director Mulvey, but the entire board as well. And then also, it's a it's a really good visual that I want to get up on the website.

To really just make sure that that stuff does exist written down somewhere that is, less decentralized than it is right now. So we've, I've got a really good track on really on what I would like to do as a general. Even if from a timing perspective really for like the next two plus years. And so I think breaking that down by what we've got going the rest of this year, we.

And not only by what we have going through the rest of this year, but also projecting that out over the next couple of years in terms of like the capital projects, the financial points we need to hit with audits and, different studies and things like that. So really getting that down on paper and running it out is fine.

I do, anticipate to have that done by the end of the week at a really high level, and then we're going to be looking at developing, what we're not going to be looking at. We will be developing much more standard, like CIP plans, as we move kind of out of this less responsive phase and into this much more like intentional planning phase that we've been for the last six months or so.

So I see the value in that. It's something that, I've already we've already got a pretty substantial jump on. We just need to finish it and get it out. But I think it's I think it's reasonable and honestly something that'll be pretty helpful to kind of just once it's built, it's going to be a lot easier to maintain itself.

Tera:

I heard you, you committed to it and you also committed to it by the end of what this week?

Nathan:

Yeah. For the for the high level view. Yeah. And we're not it's it's mostly complete at this point.

Jason:

I'll address Jim your first point. You know, we had the, systems assist come down a week or so ago.

And, one of the concerns that, we were talking about Jim and I was, you know, we want to keep this board as transparent as possible, which I think is everybody's goal on this board. And so, we wanted to, just make sure as we move forward that as if another incident like this happens, you know, we want to be very public about it.

We would like to see it come up on the, we'd like to see it come up on the website. You know that hey, this has happened. This is the infraction. This is our, our path forward, and and this is how we're going to reclaim this. But I also realize there's some things that we can't immediately talk about.

And so, Jim, for those things, I think we would probably have to go into executive session to kind of discuss how to go forward with those things, privately first and then bring it out into the board, into a board meeting. But I think that was your concern. Correct?

James:

Yeah, I, I perfect and like I said, if we have to do the executive and kind of come to a group agreement on how we process that information and release it is perfect.

I just didn't want it to drop. I wanted to if it ever happens again, we understand how we how we do things, what the process is and what the right point is, is to kind of release that information to, you know, the town at large. So thank you, Jason, I appreciate it. And I appreciate your attention to it.

Thank.

Jason:

Of course, I'm glad you're able to participate virtually. Does anybody else have anything to talk about? No. Okay. Well, then I guess, we'll closed director's matters and we will proceed with adjourning the meeting for tonight. Thank you, everybody, for attending.