September 16, 2019 Video Board Meeting
Transcript
AGENDA
Board of Directors Meeting
Monday, September 16, 2019, at 6:00 p.m.
7404 Yorkshire Drive, Castle Pines, CO 80108
1. Call to order the regular meeting/pledge of allegiance.
2. Roll call/announcement of quorum/disclosure of potential conflicts.
3. Consider approving September 16, 2019 board meeting agenda.
4. Consider approving minutes of August 19, 2019 regular board meeting.
5. Opening public comment period (3-minute maximum per person).
6. Open Space Manager's report.
7. Legal Counsel's report.
8. Finance Director's report.
9. Consider approving financial report and items from Finance Director.
10. Consider approving and/or ratifying August 2019 payables (check numbers 24567 - 24666).
11. District Manager's report.
12. Update on CPNMD's joint water & wastewater service-integration study with the Parker Water & Sanitation District (PWSD).
13. Update on Plum Creek Water Reclamation Authority's wastewater treatment plant expansion.
14. Status of CPNMD Board action regarding the dilapidated fence on the south side of Castle Pines Parkway, between Yorkshire Drive and Shoreham Drive.
15. Joint Metro District/City of Castle Pines response to the Master Association's request for input on how to spend the excess revenues ($344,000) that the Master Association collected over the years from homeowners throughout Castle Pines.
16. Directors' matters.
17. Closing public comment period (3-minute maximum per person).
18. Adjourn.
Describer:
The video starts on graphic with a white background and forest green letters which says ìCastle Pines North Metro District Board Meeting September 16, 2019. The meeting opens on a shot of board members Chris Lewis, Chuck Lowen, Robert Merritt, and Denise Crew present.
Board Member Director Robert Merritt:
Good evening, ladies and gentlemen. Welcome to the Monday, September 16th, 2019 meeting of the Castle Pines North Metro District Board of Directors. For those watching from home, we thank you for tuning in via the live streaming feature on our website home page at CPNMD.org
I am Director Robert Merritt, Vice President of this board. Because David McEntire when unable to join us tonight, I will host tonight's meeting. I hereby call the regular monthly meeting to order and ask that we stand and join Director Christopher Lewis as he leads us in the Pledge of Allegiance.
Describer:
The board members and the audience rise from their seats and recite the Pledge of Allegiance, as the camera pans from left to right from the board to management staff to the audience and back to the board. When they are done, they sit down again.
All Speak:
I Pledge of allegiance to the flag of the United States of America and to the Republic for which it stands. One nation under God, indivisible, with liberty and justice for all.
Robert:
Thank you. Chris. I'm moving on to agenda item #2. Roll call. Colleagues, when I call your name, please acknowledge your participation in tonight's meeting by saying, stating the word present and disclosing any conflicts of interest.
Board Member Director Denise Crew:
Director Denise Crew. Present. No conflicts.
Board President Chuck Lowen:
Director Chuck Lowen. Present. No conflict.
Board Member Director Chris Lewis:
Director Christopher Lewis. Present. No conflicts.
Robert:
I, Director Robert Merritt am present and have no conflicts of interest. We have a quorum. Agenda item number three. Consider approving tonight's board meeting agenda. I have two corrections to tonight's agenda. First, in agenda item number four, please change. August 119, 2019 to August 19th, 2019. Secondly, in agenda item #10, please change July payables to August payables. May I have a motion to approve tonight's board meeting agenda that reflects those two corrections?
Board-Voting All Speak:
I'll make a motion that we accept the agenda for tonight, Monday, September 16th, with the corrections on number four to August 19th and number ten to August, not July. I'll second that.
May I have a second? Sorry. I'll second that. Thank you. Director Lowen. Director Crew. Any discussion? Seeing none. Colleagues, as I call your name, please signify your vote on the motion by saying yes. No, or abstain. Director Crew. Yes. Director Lowen. Yes. Director Lewis. Yes. Director Merritt votes Yes. Motion passes.
Robert:
Agenda item #4. Consider approving the minutes of the last month. August 19th, 2019 regular board meeting. Colleagues again. Given that we have had all had ample time to review last month's board meeting minutes. May I please have a motion to approve the minutes for our August 19th board meeting?
Board-Voting All Speak:
I make a motion to approve the minutes from August 19th. Thank you. Lewis. May I have a second? I second it.
Thank you. Director. Any discussion? Seeing none. As I call your name, please signify your vote on the motion by saying yes, no or abstain. Director Crew. Yes.
Director Lowen. Yes. Director Lewis. Yes. Director Merritt votes Yes. Motion passes.
Robert:
Onto agenda item #5. Opening public comment. Period. Genuine. That signed up to address the board. We ask that you please come to the podium. Speak directly into the mic. State your name, address and the neighborhood in which you reside. Please limit your remarks to a maximum of three minutes. Looks like we have one, two three, four people.
Describer:
The camera pans to the podium as Robert and Denise have trouble reading out the first person's name.
Robert:
Okay, now we can all sit until we'll call you up one at a time. So we each have a moment at the podium.
Denise:
That's hard to read. Sorry. Who's the first one?
Robert:
Who was the first one that signed in this evening?
Denise:
Stickmore? Steve. Steve. Maybe?
Robert:
Is it Steve?
Describer:
The first speaker answers how to pronounce his name and says that he's left handed. He walks up to the podium as Kim Seter turn on the mic.
Denise
Oh, that explains it.
Robert:
That'll work. Please approach the podium. Make sure the mic is on. We have to speak into the mic. Okay. Oh.
Steven Kane, Castle Pines Resident:
My name is Steven Kane. I. I don't have to hold it. Thank you. Okay. I live at one two, six, six oh Esperanza Court in the Esperanza neighborhood. And the reason I'm here tonight is I'd like to comment on what I understand is going to be the destruction of our new trailhead that the HOA association put in right next to my house.
We live in a cul de sac in that part of the neighborhood, and we have a very popular trail system, and the trailhead is located adjacent to my home. In full disclosure, my wife is the president of the HOA in Esperanza, and did she, I guess, was the person behind the dastardly deed of overdoing the improvements to the trailhead.
According to the Metro district, my understanding was they were only supposed to put rock cobble on both sides of the trail, and what the hell did at their expense is they put in a cobble system with a couple of islands of bark and some drought resistant plants, and I brought some pictures today which I can pass out now, or maybe afterwards or whatever.
I have to say, the people that from the metro district that were there that I met with just indirectly seem very, you know, reasonable, accommodating folks. So I don't want to badmouth anybody directly. I guess my concern tonight is that what we have, in my opinion, is a situation where you have an HOA and a neighborhood that wants to really make their neighborhood look nice, and instead of trying to shortcut because they're paying for these improvements to the trailhead, they went ahead and maybe did a few extra things to it.
What my understanding now is that all of that's going to be taken away, and we're going to have a rock field put in this trailheads where again, next to my house. I've lived there 15 years. It has really never been well maintained. And finally, the way and again, my wife was involved with that said, enough's enough. We really want to get this thing improved because we have a very nice looking neighborhood, and we have examples in our neighborhood where we've worked with the metro district before in improving parts of the neighborhood, like the S-curve.
I think that in this case, what I don't understand is that I think everybody agrees that having a neighborhood look better is a good thing, and it just doesn't make any sense to me that the metro district is going to require the HOA who again paid for these improvements, and this will not burden the metro district. There are no irrigation lines.
There is no. In fact, my house is helping to water the plants to get them started. And so I guess what I'm confused at, and befuddled, is the fact that the metro district is going to require them to make it look less appealing. We've had very positive comments from people who use the trail system, not just from Esperanza, but from the general area in the northern part of the city.
And it's been a very positive thing. And I think sometimes, you know, organizations or districts or whatever sometimes get caught up in the fact that you didn't follow the procedures exactly the way we told you to or what we wanted. The problem with that is that at the end of the day, if the result is something better, then maybe the district needs to step back, look at what's been done and say, hey, you know what?
Maybe you bent a few things. You might have broken a few rules in our opinion, but it looks better. And why would we go to the time and effort and spend time here to make it now look worse? And I guarantee you, putting rocks in that area instead of these nice islands with some nice plants is going to make it look worse.
And I challenge the board. If you don't believe me, let's do this. Let's take one side of the trail and we'll make it all rock. We'll keep the other side the same. And I'll stand there with a clipboard, and I'll just quiz people as they go through there. Because the comments I've gotten from people there now are they really like the way it looks.
So I guess I'm begging the board to please reconsider and just take the common sense approach here and say, and you know what? We'll again, we'll take the responsibility of maintaining it and we'll keep it up. We have a track record with the metro of doing these cooperative things. And I think the metro district, you all, we're all on the same page.
Let's let it look better and let it keep it the way it is right now. It just doesn't make any sense to me to go to the we have other things to do. I'm sure you all have other things to do too. And I just think, let's just let's just make the place look nicer. And in this case, these efforts have resulted in that.
And I've got pictures here. I'll leave with you all. You are welcome to look at them. And again, the folks at the metro district we've worked with have been very nice people. So I don't understand why. We're all very nice people and we all should be on the same page with this. So anyway, that's my comments. I'll pass these out. I can answer any questions.
Robert:
Okay. Just quick. I think we have three people here speaking on behalf of Esperanza. We'd probably like to put if it's okay with everybody all three up. I want to thank you first for your comments. I want to thank you. And I want you to know that you've been heard. I would like the other two from Esperanza, if it's the same item to be heard as well.
And then we'll we usually don't debate this or so we'll make a comment. We'll bring this out to the board and to staff to see if they want to make a comment. After all three have been heard, we'll make a comment at that time from staff. And and I think you're going to be happy. Okay.
And please, if you could forward those pictures, I think few of us have seen those pictures, the before and afters and the beautiful overshoot will say so and so. Karlee Suhanyi are you going to speak on the same matter, ma'am? Okay, so thank you very much.
Steven:
Thank you, by the way, for letting me speak. I really do appreciate it.
Robert:
We appreciate you being here. You're the reason we're here.
Describer:
Steven sits down as Karlee Suhanyi walks up to the podium for comment.
Karlee Suhanyi, Castle Pines Resident:
Hi. My name is Karlee Suhanyi. I live at 7026 Esperanza Drive in the Esperanza neighborhood. And I also just wanted to come tonight to talk about the improvements that we've made to our trailheads. I've been a resident of Esperanza for the past ten years, and my family and I, we go on a lot of walks with our dogs through the neighborhood, and it's just nice to see how beautiful it looks and how we're trying to upkeep it. So I just wanted to urge the board to reconsider and let us keep our improvements. Thank you.
Robert:
Excellent. Thank you. Thank you Karlee. Appreciate that. And then we have a third person, John Dahl. Thank you.
John Da
Thank you. My name is John Dahl. I live at 7046 Esperanza Drive in Esperanza neighborhood. Commenting on the same topic. The area where these trailheads are. The landscaping improvements that have gone underway are quite attractive and looked fairly neglected previously. And it looks good now. The homeowners homeowners in the homeowners association seem to take a lot of pride in the neighborhood and the landscaping throughout the neighborhood, and the folks who undertook this project put a lot of effort into it and have a continued obligation to keep it looking good going forward.
It seems in the best interest of of everybody for this to be approved the way it was done, even though it was evidently different than what was approved. So just like a little grace from the board and see if they could go along with this, the way it sits now, that's all I have.
Describer:
The camera pans back to the board as John takes his seat, then to District Manger Jim Worley for his comment. As they discuss, the camera will pan between him, the board and the audience.
Robert:
Excellent. Thank you. And if I can give a little background information for our viewers at home, it's at a trailhead. It was deemed maybe not unsightly, but definitely could use some improvement. There was a discussion. There was some emails that went back and forth, and the board went forward with a recommendation that was agreed to. And then the work happened, and then there was an inspection afterwards.
We can look at the pictures, but at this time, I'd like to ask staff if they would like to make a comment about it. And I think we talked a little bit about it, but we're going to. I'll turn this over to Jim if you want to make a comment.
District Manager, Jim Worley:
Thank you. Thanks for coming out, all of you. Appreciate it. It sure does look nice. No question about that. That's not the question. What I'd like to do. We had a couple of site visits, and I got to meet you out there one day with Lisa and others, and we had one site visit to where we talked about the fact that there's no water in there, and we don't particularly care for neighbors to have to water our area because they may move, whatever it may be.
Consistency is not there. So we talked about what we thought we had agreed on, and then when it came back, it wasn't necessarily. So. Here's what I'd like to suggest to the board and to all of you from Esperanza. I don't know about you, but I'm tired of mowing my lawn this summer. So the the summertime, as far as I'm concerned, is kind of over.
I'd like to leave it like it is right now. We're not tearing out anything at all. Leave it like it is right now. Come back next May when things start to perk up and let's revisit this issue that's going on. Also, there was, I think Lisa and some others had come to the board August 2018 and talked about that.
And there was also some other things like the s-curve. That area was never documented as to who's doing what or why it is that way. So I would recommend if you're okay with this and the board is that would just leave it like it is right now, not do anything to it. And between now and next May timeframe, try to come up with an agreement because that was what was talked about in the August 2018 board meeting, an agreement on how this could be done if if the board considers it.
And then let's relook at the issue if that's okay, because we had some disagreement. Lisa and I just had a disagreement related to what she heard and what we said. And that's okay. That happens. But I want to work with you. And that's a gorgeous area. This whole community is, I think. And so yeah, there's no question this looks good, but it's different than what we talked about.
So if you're okay with that, we'll leave it like it is. We're not recommending anything other than to put it off. Basically, try to come up with an agreement that we could all be comfortable with for next spring. We use them a time frame and then relook at this issue, if that's okay. And we'll work with all of you in the board and everything.
Is that okay? Let's do that. So we get it right for everybody. The main reason that we do take a stance sometimes on this is because those are our responsibilities, and we try to be consistent in how we do things as best we can. Not always successful, but that's why we do what we take, the stands that we do sometimes.
But let's work together over the next X amount of months and come up with a good solution, if that's okay. Board, you okay with that?
Robert:
Excellent. And when David gets back, we can all talk about it, look at the pictures and reach out to you. Again, because you guys did great work with that. I saw the pictures. It was the overshoot. It was perfect. So I'm sure we can come to a mutual. I think that's best for your place and the the, the issues that we have up there without the water.
So we'll just make sure it all works.
Steven:
Great to work with. I mean, there's never been no negative.
Describer:
Steven walks back to the podium as the camera pans to him.
Steven:
Positive thing. Let's say something. Yeah. No I just wanted to say and again I'm a I'm the spouse of the, you know, the HOA president. But I will say that they have been very the board has been happy working with with with with Jim and with at the metro district. I've been good to work with and I think that's why I'm very encouraged by that.
And I certainly will pass it on to, to all three of the board members to and you guys can too, obviously everybody here. So thank you so much.
Robert:
Well, thank you all for coming. And Director Lowen: would like to make a comment as well on this topic.
Chuck:
Quick question, how many homes are in Esperanza? Six. Six. 56. I've. I've managed over 3000 HOA units in Denver over my short 50 year career. And when I hear an association owners speak well about their association, want to improve it as a management company, and I'm going to go, let's go get those people on the board. Let's get her done. So I'm very positive about what you're doing.
And so keep up the esprit de corps. Thank you for coming all of you.
Robert:
I appreciate it again. Moving on. We have another resident, Betsy Steelman. Please come up to the podium. Thank you.
Describer:
The camera pans to the podium as Betsy Steelman comments.
Betsy Steelman, Castle Pines Resident:
Betsy Steelman. And I'm not from Esperanza, so maybe. Sounds really nice. Gives me some ideas about where I live. So. 1073 Snow Lily court, part of Bristlecone. First reason I, I, I really not I've been kind of absent to some of these meetings. We go out of town during the winter, but I really want to commend the board over the last 16 months, what you guys have done and accomplished is amazing.
Walked into an incredibly tough situation. Had to figure things out. Had to clean things up. And then you have been so fiscally focused and responsible that I say touche. I wish I had canvas more houses to kind of get you working where you are. So, so again, what you're doing is phenomenal. The consolidation that you're doing between the city as well as the Metro, I think, is everybody we talk to is a real double thumbs up on that.
Doing the park admin kind of giving that back to the city, what you're doing with the water district. Oh man. We're just hopefully it's just going to get better and better. So we're looking for real positive stuff there. And the big touche and high applause is the last communication I saw talking about the master's association. Oh my word.
We live in Bristlecone. We have to deal with three HOAs. And from day one and we've been here a little over five years. What what is up. And if you try to even sell or buy a house, you have so many fees going back and forth that what you're talking about to it's it's time to sunset. They've had their time.
It's really time to move on and touche. I keep saying that word, but I'm just so proud of how things are written professionally to say, give back the money to the taxpayers, don't talk about how we are going to have another concert. Are we going to do this, you know, and move on that I as as a resident of this, of all of Castle Plains North, would like to find out whatever help you need in order to make that happen about the Masters, because I don't.
I'm sure you probably haven't had a response back yet. It probably won't happen until December and I don't know. It's going to be positive. Most of the people that we talk to, or very pro and people stand back and say, yeah, yeah, yeah, but nobody will stand up and say that if we need to put together, go door to door and petition. I'm I'm definitely willing to help do that. So let me know what I can do to help. So again, Betsy, thank you for all you do.
Robert:
Thank you for your time.
Chuck:
Can can Betsy just stay up there and keep talking?
Describer:
Every laughs as the camera pans back to the board.
Robert:
I think we covered everybody. Oh, no. Oh.
Chris:
So we do appreciate the comments and the recognition of the hard work that the board has been doing. And thank you for talking to your neighbors and giving us that feedback. Sometimes, you know, folks don't understand that the boards, whether it's the CPA, the the homeowners or the district are here for the community. And that's the only reason we're here.
No other agenda, I can tell you that for a fact. Right. So we appreciate that. I would like to let you know that the The Masses Association is meeting on the 19th. They have a meeting where they might talk about this, and maybe that's somewhere that you can go for information. I'm going to be there. That's all I have.
Robert:
Okay. Thank you. I think we have a little bit addressing that in, in just a little bit as well. So moving on to agenda item #6.
Open Space Manager's report. Craig Miller, will you please join us at the podium? Before you start, just let me by saying that I am pleased to learn that you and Ken are working together to launch Craig's Corner. Yep. A new monthly feature that will appear in the Castle Pines Connection newspaper and in my opinion, helping the residents transition their landscaping to a high visual impact.
Zero scaping and water wise irrigation are opportunities for the homeowners, the HOAs, and the commercial areas to conserve water and save money while beautifying the yards and the gardens. So.
Describer:
The camera zooms from the board. As they discuss the camera will pan between them.
Craig Miller, Supervisor, Parks, Trails, and Open Space, CPNMD:
It's something I've been passionate about for the last 20 years, and I've been doing it in all of the employment I've had in the last 20 years, and I teach classes regularly, as maybe some of you residents don't know. But I normally teach Saturdays about 30 Saturdays a year at Tagawa Garden Center, and I'm currently teaching over here at the Castle Pines Library on Thursdays at 10:00 in the morning.
So if anybody's interested in coming out, actually, this this week, I'm doing ten things not to do in your landscape, which is a humorous way to look at all the things that we do wrong in our landscapes and to try and help people correct it. But I appreciate that.
Robert:
Thank you. I look forward to reading Craig's Corner on a monthly basis.
Craig:
You got it.
Robert:
You have the floor.
Craig:
You all have my report. Does anybody have any questions? Nothing you need me to go over?
Chris:
I do. Okay. Go ahead. Very comprehensive in terms of what you guys have been doing in the last month. So we appreciate the feedback. Do want to recognize a couple of things. One is the seedlings that you guys planted at a success rate of 90%. That sounds really good.
Craig:
We're stunned at that. And we attribute that all to the rainfall we had this May. It really helped us get out of the ground.
Chris:
Well that's great. And we like it because that's also cost effective. If we're going to plant 63 seedlings and 95% or 66 and 95% are successful, that means next year we have less money to spend in there. So that's that's great. One thing on the trailhead off of monarch, there's that bridge. There was a there's like cement all over the bridge. I just wanted to bring that to the attention that was raised to me by.
Craig:
Which bridge over by monarch?
Chris:
Because right off on monarch, when it's off with the monarch site and it's a bridge that's going across up the ravine.
Craig:
Going across from where?
Chris:
The ravine or the.
Craig:
Right, it goes across Happy Canyon. But like I said, there's a couple of bridges on monarch. What? What location is it across from?
Chris:
It's the trail.
Craig:
Across from Legacy Village?
Chris:
It's just going across the creek.
Craig:
Right. But there's there's 2 or 3 bridges on monarch. So crossing Happy Canyon. So I need to know what the location is.
Chris:
I'll find out exactly where it is.
Craig:
Yeah. Is it across from Legacy Village or is it, is it farther north?
Chris:
Yeah. It's actually opposite Legacy Village. Okay. On the side and in the park or.
Craig:
And you said there was some cement there. When did you see that?
Chris:
Yeah, it was brought to my attention a couple of weeks ago.
Craig:
Okay. Because we just recently had some repair. As you noted in my report there, David had to put grout some more rock together by one of those bridge areas where the rock had been falling apart. So that may have been it, but I'll have them double check it tomorrow. Okay.
Chris:
Other than that, I think the report is good to go. No issues, no other issues. I would say.
Craig:
Perfect, I'd just like to.
Chuck:
Craig. Quick question along Monarch and Castle Pines Parkway where they're doing the street. Yep. For weeks your guys are out there repairing the grass, fixing the sprinklers, making it really look nice.
Craig:
Nobody told us this was coming.
Chuck:
And then the bulldozers tore the whole thing up. What a waste of time and a waste of money.
Craig:
My guys are pretty frustrated, but.
Chuck:
Do you, do they coordinate their improvements with you so we don't do that again?
Craig:
Actually, they didn't coordinate anything with us, which is why we ended up in that situation.
Chuck:
Who is they? Is this the city that we should talk to?
Craig:
I wouldn't hear anything from the city, but it's also Schmidt contracting. They didn't say a word to us. We had no idea that this project was coming on board this quickly. We have talked to Schmidt and they have agreed to do repairs at our specifications. So we'll get that taken care of. My guys won't have to be out there doing that anymore, but they work their butts off on that because seriously, we've tried sodding it.
We've tried everything. So this was soil replacement seeding to get all that salt out of the soil so.
Chuck:
New sprinkler, everything was new.
Craig:
So that was pretty frustrating. But I just want to illuminate one thing regarding the trees. You know, we noted that we got 63 to survive this year. We've been doing 66 a year for the last five years. We've gotten at least 50% take. So you add that together, we probably have 180 some trees that we've put in the ground last five years at a cost of less than $2,000.
So we should have some really good trees starting to establish. Some are getting about knee high right now because most of them are 6 to 12 inch seedlings. But in addition to that, we've been getting some great deals on larger trees. One inch caliper trees this year, in addition to the 66 seedlings, my guys have planted about 30 trees and we just removed, I believe, 19.
So we're trying to go two for one on all the trees that we remove just because we want to keep this community forested and looking really nice. So that's all further I had.
Denise:
Craig, I have a question about the street repair that I was reading on next door. Lots of comments, but that was not by the city. That's a state repair? No. The city?
Jim:
All roadways within this community or the cities, I believe.
Denise:
So where was the lack of communication? I guess.
Craig:
For nobody. Did they bring it up to you? Nope. No.
Jim:
We've known that there was going to be some stuff at some point.
Craig:
But we never got any date.
Jim:
Didn't really know.
Craig:
Yeah. And if we had known that this, project was going to happen, my guys wouldn't have spent all that time out there trying to get the grass. So very frustrating for us.
Denise:
Well, I think that's an easy to rectify. Yep. Right. Yeah. We don't want that again. Exactly. Trust me.
Robert:
If I can make a comment on that. And because I've talked to the person that supposedly was in charge of that before it happened, I guess it came together pretty quickly. And now they've learned from that or whatever. The end date for everybody was supposed to be September 30th, and they're going to have that intersection done, but that's not going to happen.
They've gone into some delays because it was moved pretty quickly. And so it might go. But the initial completion just of the intersection there was going to be September 30th. It's going to go beyond that a little bit. So we all have to I live over there as well as everybody else. Plan another 5 or 7 minutes for that little corner, but it's coming along.
And if you guys don't know, they've poured the concrete today for a major portion of it, and they'll be moving on to the next section. And all four to my understanding, portions of that intersection will be completed before they finish up that area. Okay. Well, Craig, I've read your report. I have no questions. Perfect. Thank you for your time.
Craig:
Thank you for your time.
Describer:
Craig takes his seat as Kim Seter stands up and walks to the podium.
Robert:
Okay. Moving on to agenda item #7, legal counsel's report.
Legal Counsel Kim Seter, Esq.:
You have my report. And the only new item on it is the first item. Prior to July 1st, you had to post your meetings in three locations within the district, as well as with the clerk and recorder. The legislature has passed a new law that allows you to opt into only posting on your website, and you can get rid of those other posting locations locations.
The board has to make that decision. You don't have to make it now, but by the end of the year you should whichever way you want to go. Other than that, are there any questions on the report?
Robert:
Directors, do you have any questions for Kim? Okay. Thank you.
Agenda item #8. Finance Director's report. Because Amanda and Eric are unable to be here tonight. Jim, I understand you will be handling an abbreviated finance report. Is that correct?
Describer:
Kim takes his seat as Jim walks up to the podium to give the Finance Director's report. As the they discuss the camera will pan between him and the board.
Jim:
Yeah, I can spell finance, but that's about where it is. But yes, I'll be happy to.
Robert:
You have the floor.
Jim:
I do. Thank you so much. Yeah. You have the information in front of you. You know, I'll try to address any questions you may have. Just so you know, some of the things that are going on. We're putting together a budget. By law. We have to have a draft budget by October 15th. We'll have it way before then.
And then we'll be setting up a study session work session to where we can go line by line on all of that. So we're working closely with them. But the other information that Amanda and Eric put in the report are pretty self-explanatory. I'll try to address any questions you may have, maybe on some of the checks. I might know some of the answers, but we're heavily into the budget season, which is always a challenge.
So address any questions you may have if I can.
Robert:
Directors, do you have any questions for Jim at this time? Seeing none.
Jim:
Want me to spell, you want me to spell finance for you?
Robert:
Let us move on. Thank you. Jim. You bet. Appreciate it. You bet. Agenda item number nine. Considering improving financial report and items from the finance director. May I have a motion to approve the financial report? As our district manager, Jim Worley, conveyed it.
Board-Voting All Speak:
I'll make a motion to approve the financial report. That Director Worley. I'm sorry, manager Worley just reviewed.
Thank you. Director Crew. May I have a second? I second it. Thank you, Director Lewis. Any discussion? Any any discussion?
Seeing. None. Colleagues, as I call your name, please signify your vote on the motion by saying yes, no or abstain. Director Crew. Yes. Director Lowen. Yes. Director Lewis. Yes. I vote yes. The motion passes.
Robert:
Onto agenda item #10. Thank you. Jim. Considering. Approve approving and or ratifying August 2019. Payables. Colleagues, do you have any questions about the August payable checks, approvals or ratifications? I do not. Okay. Hearing none I move to approve check numbers 24567 ñ 24666 and including to approve the general fund and debt service payments of $38,160.23 to ratify, $135,970.53, for a total of general fund and debt service payments of $174,130.76, and to approve the enterprise fund payments of $45,381.98 to ratify the enterprise Fund payments of $520,455.37, for a total of the enterprise funds payments of $565,837.35 to ratify the electronic payments of $83,546.44, for a total of total expenses.
Expenditures of $823,514.55. May I have a second motion?
Board-Voting All Speak:
I'll second the motion. Thank you. Director Lowen. Any discussions?
Seeing none. Colleagues, as I call your name, please signify your vote on the motion by saying yes, no or abstain. Director Crew. Yes. Director Lowen. Yes. Director Lewis. Yes.
Director. Merritt votes. Yes. The motion passes.
Robert: Agenda item #11. District manager report. Jim, as part of your report, will you please address agenda items 12 and 13 regarding our progress? First, on the Joint Water and Wastewater Service feasibility study with the Parker Water and Sanitation District. And secondly, on the Plum Creek Water Reclamation Authorities wastewater treatment plant expansion. Thank you. Jim, take it away.
Jim:
You bet. Thank you very much. My report was in your in your packet. There's only one I really want to point out to you. Unless you have questions on it, every year there is a special District Association annual conference which takes place up in Keystone. So Wednesday, Thursday and half of Friday this week I'll be up there. But as always the case, you can reach me by my phone, so I'll be up there during that time frame.
Let me take 12, for instance. As we know, ever since last February, we've been going through this study. As a matter of fact, I have. Tomorrow I have a meeting in the morning that deals with the infrastructure. There will be engineer that represents us, an engineer from Parker, and we're going to sit down and talk about some of those engineering things.
Again, it's like finance. I can spell engineer, but that's about where it ends. But it's moving along in the time frame that we talked about. So I'll know a little bit more tomorrow about some of the issues related to the infrastructure. But it's moving fine. Everything's working out real good so far with good cooperation. They've done a lot of work already.
There's still a couple more pieces that they have to get, so I'll keep you posted on that every month. That's okay. 14, PCWRA as you might recall, we are participating in a 3 million gallons per day expansion of the plan that's been going on for, I'm guessing probably 6 or 7 months. The estimated time for that completion is June or July of next year, 2020.
So we've all grown. So this is going to help take care of that. I will tell you one kind of I'll call it funny thing, if you've been down there lately and you drive down Santa Fe, if you know where this is, it's right across the street from, you know where Tony's is off of Happy Canyon, right across Santa Fe is where the peak plant is.
And they've they've needed to bring a crane in to move some of this stuff, because most of the employees aren't tall enough or big enough to carry a lot of this stuff. There have almost every monthly board meeting. The manager of Wes Martin will say, well, I got a call today and the call was, when are you going to take down that crane? Because it blocks my view of South.
I go, wow, that's amazing. You know, you mess up a kitchen pretty bad, you're making a cake, but it comes out nice at the end. So I've always thought that was humorous, that someone has an issue with a crane and a construction project, that there's nobody from this community. It's just somewhere south of there. So. But the process is going great.
I'll know more. I have a meeting next Tuesday morning, PCWRA our monthly meeting, and there's anything new there. I'll let you know.
Chuck:
Do you want to share how you answered her?
Jim:
Fortunately, I didn't get to answer it. West had the answer, you know, and we all want to be professional and respectful, and that's the right thing to do. But I just think it's kind of humorous when somebody said, where are you going to move that crane? So actually, there was one phone call that Wes said that they wanted, wanted them to take down the crane every day so it wouldn't be up there during the night.
I didn't understand that. But anyway, the project itself was moving along fine. Appreciate that. So any questions at all for anything on my report or anything else I have said not said.?
Robert:
No, but before you step away on both the projects, I wanted to thank you and the entire staff and consultant teams for moving forward with the joint study and PCWRA projects, the total completion as quickly and efficiently as possible. I know it takes a lot of work and at the same time want to thank and recognize the forward progress of the team effort.
I also wanted to thank the colleagues at Parker Water and Sanitation District for their leadership and collaboration. I believe this board and all of our constituents are eager to understand what the joint study of Parker will reveal, so thank you very much.
Jim:
You bet. Thank you.
John:
Is there any anticipated date when that all might be completed?
Jim:
The question from the gentleman in the audience was, is there an anticipated date? I can't give you a date right now, to be honest with you. What? The piece that I'm going to be meeting on tomorrow is going to deal with, with infrastructure pipes going here, how they connect, what have you. And then the one after that, there'll be a discussion related to some of the employees that I have that are water and wastewater employees.
So once that is all done, I'm hoping do not hold me to it. I'm hoping it'll be done by the end of this year, and then we'll be able to talk about it, because then you'll have all the pieces of the puzzle that you can look at and say, hey, here's what the deal is, or here's not what the deal is, you know, realistically speaking, but I think it's going to be personally, I think it's going to be the first quarter of next year before we really have a good idea of where we're going.
I hope I answered your question as best I could. You bet. You bet.
Robert:
And it has gone through the attorneys. It's gone through engineering. All the paperwork has been going back and forth. And so now all the engineers are involved on the ground, making sure where all the pipes go. And that's that's where they are. And if you need any additional information offline, we'd love to fill in for what we know for now. So thank you.
Jim:
Yeah. And I have no problem if someone says, hey, I wonder what's going on with this. Give me a call. Be happy to talk to you. I'll share with you what I can share with you at the time. And just to keep everybody up to date on the best we can. Thank you. You bet. It's a very important issue.
Describer:
Jim takes his seat as the camera pans back to the board.
Robert:
Thank you. Jim. Agenda item #14, status of the CPNMD board action regarding the dilapidated fence on the south side of the Castle Pines Parkway between Yorkshire Drive and Shoreham Drive. Let me start by thanking Al Hoffman and his colleagues on the Castle Pines Master Association for coming to our board meeting last month, seeking a resolution for the decade long issue of the notorious dilapidated fence on the south side of the Castle Pines Parkway.
For the benefit of our viewing audience, our metro district staff and council are putting finishing touches on a draft resolution that the board will officially consider to vote to approve, amend or reject during next month's regular scheduled board meeting. That board meeting will be on Monday, October 21st, 2019. And till then, colleagues, I respectfully suggest that we postpone further discussion on this topic till the October board meeting, during which we anticipate a robust discussion.
Moving on to agenda item #15.
This addresses a little bit as well in my notes for the benefit of our viewers in Castle Pines Master Association issued a letter dated June 19th, 2019 to the semester district. In this letter to the Metro District, the Master Association saw our input on how the Master association should spend the excess revenues that it had collected from everyone through the Master Association.
Though the Master Association letter failed to disclose the amount, the excess revenue it had collected and it was proposed to spend. We later discovered the excess revenue amounted greater, an amount greater than $344,000. As many residents are aware, I mentioned district and the City of Castle Pines have a fantastic working relationship. President David McEntire and Mayor Tera Radloff jointly signed and issued a letter responding to the master Association requests for input, both the Master Association letter and our Joint Response letter are posted under the recent news section of our website, on the home page.
CPMND.org. Additionally to Apprize, all homeowners in the service area, many of whom have been paying master association fees for decades. We also inserted a copy of the Metro District and City Response letter as a bill insert in your September 2019 water bill. I believe both letters speak for themselves as but one director of this board. I value the relationship of the Metro District and the City of Castle Pines have cultivated over the last 18 months.
I believe the joint Metro District and City Response letter conveys fiscal responsibility, leadership and demonstrates the strength of that new relationship. Feedback from our homeowners, as we even heard earlier on this topic, has been overwhelmingly positive, and we'll keep you posted. I have nothing to add to that. So, colleagues, penny for your thoughts?
Chris:
As previously mentioned, during the open session, I, I think it's important for us as a community that we attend a meeting that's going to be held this week at the Masters Association. It's going to be on the 19th. So, you know, I think it's important that you attend, let your neighbors know, and let's hear what their response is going to be. Thank you.
Describer:
Robert gets up and leaves the board table for a moment. He returns almost 30 seconds later.
Denise:
Chris, do you think at that meeting they're going to make any decisions? I'm sure they'll discuss it, but.
Chris:
My understanding is that they were they're going to have some type of a response, and they're also going to have additional support like legal counsel or so. So I'm thinking we're going to have some type of response other than we haven't gotten any response. So that's what I'm expecting.
Robert:
Anyone else have anything to add? Okay. Let's move on. Excuse me. Nothing like inhaling water.
Jim:
There's some great tasting water sitting right in front of you.
Robert:
Metro District water.
Jim:
Yeah. See if it helps. But it tastes really good.
Robert:
All right. As we move on, agenda #16, Directors' Matters. And directors is anything that you wish to bring forward at this time.
Seeing none, we'll move on. Agenda #17, closing public comment period. Is there anyone in the audience wishes to address the board at this time? Seeing no show of hands. We'll move on.
What we've all been waiting for. The agenda, item #18. Adjournment. All right. Please make a motion with this voice to adjourn.
Board-Voting All Speak:
I'd like to make a motion to adjourn. Thank you, Director Crew, can I get a second. I'll second that.
Describer:
Robert accidentally turns off the mic for a few seconds. He turns it back on.
Board-Voting All Speak:
As I call your name, please signify your vote. A motion of yes, no, or abstain. Director Crew. Yes. Director Lowen. Yes. Director, Director Lewis. Yes.
And I, Director Merritt vote Yes. The motion passes. We are adjourned.
Describer:
Meeting adjourned. The video fades to black.