October 21, 2019 Video Board Meeting
Transcript
Describer:
AGENDA
Board of Directors Meeting
Monday, October 21, 2019, at 6:00 p.m.
7404 Yorkshire Drive, Castle Pines, CO 80108
1. Call to order the regular meeting/pledge of allegiance.
2. Roll call/announcement of quorum/disclosure of potential conflicts.
3. Consider approving October 21, 2019 board meeting agenda.
4. Consider approving minutes of September 16, 2019 regular board meeting.
5. Opening public comment period (3-minute maximum per person).
6. Open Space Manager’s report.
7. Finance Director’s report.
8. Consider approving financial report and items from Finance Director.
9. Update on the fourth of four $2,500 Renewable Water Investment Tap
Fee increases in 2019 that the board initially approved during its April 15, 2019 meeting and subsequently reaffirmed during the June 17, 2019 and August 19, 2019 meetings. (NOTE: The board-approved schedule of 2019 tap-fee increases apply only to developers and new development projects. When combined, said tap-fee increases are designed to bring CPNMD’s tap fees in line with those of neighboring jurisdictions, thereby increasing the degree to which new development within CPNMD will pay for itself.)
10. Consider approving and/or ratifying September 2019 payables (check
numbers 24667 - 24727).
General Fund, Open Space & Debt Service Approve $5,241.39 Ratify $31,493.31 Totals $36,734.70
Enterprise Funds Approve $116,413.61 Ratify $394,659.09 Totals $511,072.70
Electronic Payments (all funds) Approve — Ratify $82,563.59 Totals $82,563.59
Total Expenditures Approve $121,655.00 Ratify $508,715.99 Totals $630,370.99
11. Legal Counsel’s report.
A. First-Reading Draft Resolution #2019-01, titled: Clarifying Certain Privacy
Fence Ownership, Maintenance, Replacement & Liability Responsibilities
within the Castle Pines North Metro District, Douglas County, Colorado.
This draft resolution encompasses, but is not limited to, the existing
privacy fencing on the south side of Castle Pines Parkway, between
Shoreham Drive and Yorkshire Drive, in a periodic state of disrepair.
(NOTE: Final-Reading discussion and consideration is scheduled for
CPNMD’s regular board meeting on November 18, 2019.)
12. District Manager’s report.
13. Other Directors’ matters.
14. Closing public comment period (3-minute maximum per person).
15. Adjourn.
Board President David McEntire:
.....Good evening everybody. Welcome to the Castle Pines North Metro District monthly meeting of Monday, October 21st, 2019. You have. Everyone would kindly join me in the Pledge of Allegiance. Before we get started, I would appreciate that.
All Speak:
I Pledge of allegiance to the flag of the United States of America and to the Republic for which it stands. One nation under God, indivisible, with liberty and justice for all.
Describer:
Directors take their seats.
All Speak:
With that, I'm going to call the meeting to order. I'm going to welcome those in the audience and those that are online. And to take the opportunity to say hello to my daughter, Brooke, who was going to, tune in and, watch the team work tonight. Hi, Brooke. I read. Thank you for that indulgence. I'm going to call roll with the roll call. Please announce, any potential conflicts. Director Lewis. Present. No conflicts. Director Lowen. Present. No conflicts. Director Merritt. Present. No conflicts. And Director Crew. Present. No conflicts.
Director McEntire:
Fantastic. Item number three is a consideration of approval of the October 21st, 2019 board meeting agenda. Along with that, let's go ahead and and address item four. Given the time we've individually had with the five minutes, since, the meeting in September, of which, by the way, I did have a chance to view and I thought it went well.
Congratulations, Robert. You did an awesome, awesome job. And the rest of the team, just look fantastic on camera.
Describer:
Robert says that it's hard to fill David's shoes and thanks him for congratulating him.
David:
I appreciate that, and, again, nice job. So with that, do we have a motion, for the approval of those minutes and the agenda for tonight.
Board Voting All Speak:
I'll make that motion that we approve the, October 21st, 2019 board meeting agenda and the minutes of September 16th, 2019. Regular board meeting. I second. We've got a motion from Director Lowen, the second from Director Lewis, to approve the minutes of September 16th. And the, agenda for this evening about October 21st, the board meeting. All those in favor, say I when called upon Director Crew. I. Director Merritt. I. Director Lowen. I. And Director Lewis. I. Director McEntires and I, we have a unanimous, approval of items three and four. I would like to now take the opportunity to open it up to the public for public comment. I do not have a sign in sheet. However, I do have some friendly faces in the audience.
Describer:
Director McEntire looks for someone who raised their hand in the audience.
David:
And I thought I saw a hand. Maybe someone jumping in the back, up and down. Was that you, Miss Mulvey?
Describer:
Camera pans to the woman at the podium
Deborah Mulvey:
Maybe not jumping.
Director McEntire:
Not maybe not jumping. And are you speaking as a private citizen or as a council woman
Deborah:
As a counsel man woman person. I don't have a pronoun for that.
David:
You have the floor. Welcome.
Deborah:
Thank you, Deborah Mulvey, City Counsel.
Also private resident at 12390 Serena Court. I'm speaking only to announce that the fitness court that, the Parks Authority board generously funded most of is almost finished construction in Elk Ridge Park. We're having a launch, and grand opening next Saturday at 2 P.M. after trick or Trick or Treat Street. So I hope everybody goes, we're going to have some ambassadors who will teach people how to use it the most important way anybody can use it of any age.
There are apps available on the phone under National Fitness campaign, and you can download a seven minute workout, a simple workout, an interval workout, or if it's 60 plus stretch and agility training. So we're I'm very excited about it. Thank you to Parks Authority. I know Ms. Mills vice here. She was a part of that. And this Crew is also part of that.
So we're very proud of it. So come on out and enjoy it.
David:
Thank you. Thank you for those comments. I have been watching the construction over there. I just a quick question. Yes. Is it going to be lit?
Deborah:
Good question. No, because the park is typically open from dawn to dusk. But that's a good question. I don't know if we have electricity that far, so I will ask.
David:
I had I hadn't seen it, but I was just curious. And while I like the location, I'm guessing there's going to be a great deal more landscaping and buffering up to that foundation, which is pretty high, but otherwise progresses. Is, is has been, pretty steady. You have to be pleased. So, good luck with that.
And again, congratulations to yourself and Joan and Denise again. Nice job.
Deborah:
Thanks.
Denise:
Hey, Deborah, I wanted to say thanks. You did a lot of work on that project. I know, and a lot of research, and, it's it's looking really good. It looks cool. I can't wait to see it.
Deborah:
Thank you. I I should also thank the master H.O.A.
Two board members are here tonight. They contributed the amount of money necessary for the custom colors so that it blends in with the landscape, because we thought that was important. So it doesn't it? It needs to blend in with the landscape. And so the master H.O.A. is responsible for that part. Thank you.
Director Merritt:
As a councilwoman, just want to ask, where are we on the pickle ball courts?
Deborah:
For that, we are waiting for an application that is underway now. And because it's an application that may come for a public hearing, I'm not permitted to speak on details or to know too much about the details, but there's an application relating to construction in that part of, the corner of Legae and Castle Pines Parkway, which we hope, across catty corner from the Walgreens, which we hope would include, yes, on the hill.
And it's north of Elk Ridge Park. That's the location generally where we want to place the pickle ball courts, which where courts were previously approved back in 2009. And if the plans go, as we hope that would be incorporated with some buildings that we want to put there for city use or public use, like a Rec center. But again, because there is an application and some process is going forward that might come to a public hearing, I'm not permitted to learn much about it.
Any resident can ask our Community Development Director go online to look at that.
Robert:
Okay. Appreciate it.
Describer:
Deborah exits. Camera pans back to council whispering.
David:
Is there anyone else? Is there anyone else who would like to be heard this evening we had a late arrival late sign in, so none. Very good. Going twice. Going three... All right with that. Thank you again, Miss Mulvey. For those comments. And again, congratulations, Denise. Joan and and, Deborah, with that, I'm going to close the public meeting, period.
The first one. Any way for this meeting? Open up, or move on to the open space manager's report. Please note that Craig is not here this evening. He is celebrating his 28th wedding anniversary across the big pond. Somewhere nice and warm. But everyone has had his report. Jim's prepared to answer any questions, take any comments or questions.
Are there any?
Director Lewis:
I do have a comment. So on number three, the completed final trail and road edging mowing of the season earlier this month. I do want to mention that with the mowing that we they approached, that we took the alarm one strip along to the sidewalks and the roads, where now it looks like we actually are intent in I guess letting the open the wild grass grow that has look that looks a lot better.
And I just wanted to let you guys know that it I think the community looks really good the way that it's being mowed. And then the other one was the reduction in cost right below that we reduce the cost by 1%, from based on the maintenance contract. So I wanted to just show appreciation from the board to that.
Those are my comments.
Robert:
I'd like to second that. Definitely looks more manicured out there, even with that one strip. I think everybody's noticing that. And also, maybe we can follow up with him with the total cost of the bioswale. I know he's in the study for that. Can you speak on the bioswale study a little bit?
Describer:
Camera pans to District Manager Jim Worley
District Manger Jim Worley:
I just learned how to spell it recently, so I'm getting there. Yeah. He has been, ever since this came up. He's been struggling, trying to find someone who has some good experience in that he is not at all. And if you'll notice, online item number seven, he's got a meeting when he comes back, I think this week I can't remember what 29th.
Yeah. Next week, to where he's going to have a discussion. And I'll probably sit in on that meeting to, to try to learn a little bit more about this, because there's not a lot of experience with that at least in our realm.
Jim:
I'll let you know about the meeting afterwards.
Describer:
Camera zooms out
David:
Is that going to be before November 7th, our budget meeting workshop?
Yeah, it'll be on the 29th.
David:
Yeah, just a warning. I'm coming. Loaded for bear on that bioswale issue and and the budget. So, let's get boned up on it. That'd be great.
Robert:
And I might be joining as well if I'm in town. Thank you.
Jim:
If you don't know if you're in town yet or not, if you're if you're end up having to be gone, let me know in advance if you would.
And if it's possible. Okay. Oh. Oh, yeah. I'm at the 29. I thought you were talking about our study session on the seventh.
Robert:
No, that's Thursday right? Correct.
Robert:
No, the 29th would be the perfect. Yeah.
David:
We're good. There's no other comments, questions, concerns, of Jim. Craig's report will close. Item number six and move on to the finance Director's report.
Amanda, welcome. Thank you for coming. You have the floor.
Camera pans and zooms in on Amanda Castle.
District Finance Director, Amanda Castle:
Good evening. It is a pleasure to be here. So tonight, for your consideration, we have the, financial statements as of September 30th, 2019. So really the end of Q3, which is always nice to see. I was really excited to see this month because the usage in the month of September was very high, which was nice.
So I had anticipated, based in my years here, I have typically seen that even if usage is low in June or July, you see an uptick. It may just happen a little bit later. That bell curve shifts a little bit. So that was my hope, was that it would would increase in the month of September, but or in August rather, no September.
But it was really high. So that is great. So just kind of diving in a little bit here. You know, I have the property tax note that there are 90, almost 99%. That's exactly what we would expect. But for the enterprise funds, originally, we had anticipated a pretty substantial, decrease in projected revenues from the original budget through projections just based on those lower usage numbers that we were seeing in the months of June and July.
In the month of September, usage came in far higher than it historically has. So you'll see on the chart, within the memo usage in the month of September in 2008 or 17 rather was 80 million gallons, 2018, which was a really high year, was 85 million gallons. In 2019 was 94 million gallons. So it was substantially higher.
The benefit there is even keeping all other months relatively consistent from a conservative basis. We anticipate that that revenue gap will will really or the expenditure, the gap in, in the revenues will close pretty substantially. So we had originally, thought that that would be closer to I think, 3 or $400,000. We close to that. So projected revenues were actually increased by $260,000 to $2.8 million.
I think the original budget was $2.9 million. We could still hit that target. But I just want to be really conservative in the estimates there. Chuck.
Describer:
Camera pans to Chuck
Chuck:
Amanda Quick question on the, information you just quoted off of your front page, the total total billable usage. I don't think I've seen this before. The comparisons are these numbers are these gallons, are these dollars?
Describer:
Camera pans and zooms back in on Amanda
Amanda:
Those are gallons. Okay. So we we get the total billable usage and then we turn it in and use those numbers, historical averages to project. So really if you look at year over year over year, normally by the month of June, we're, you know, 46% collected. And then July it might be 60% collected year to date. So we use those to project revenues on an annual basis.
We've been doing that, I believe, since 2012. And even then I think we had five years of data behind it. So we've got a pretty extensive amount of data that we utilize to come up with those projections.
Chuck:
Okay. So for 2019 through September, the total billable was over 94 million. Does that equate to a dollar amount that we can see in the financial or not?
Amanda:
Yes. So the dollar amount in the financials is in the water fund. And I have to apologize. I compiled the packet and Eric very kindly told me that I forgot page number. Sounds like to see what happens when he lets me do that? So, but in the upper right hand corner, there are page numbers that print on the report.
So if you look at page number six, the water service charges. That's where those usage numbers translate really water in golf course because those two numbers used to be combined. And then we split it out. So the total billable usage that you're looking at on the front does include the usage for the golf course. So if you take that water service charge number and the golf course water delivery number, the combination of those two arrive for are derived from that usage number.
Chuck:
Thank you. I just wanted to know how those all fit together.
Amanda:
Yep. Absolutely. So one point of note there is I would say 2017 was a fairly standard year for water usage. 2018 was really, really high for water usage. So from a comparative standpoint, I would look at 2017 to 2019. So you can see that that gap is really starting to close in the month of August.
Cumulative in 2017 was 398 gallons, or 398 million gallons, versus 381 in 2019. In September, that gap closed pretty substantially from 478 million to 475 million. So you can see that we're closing in on that, which is great. That's exactly what I was hoping for. So I would anticipate that those revenue numbers come in a lot closer to our budget, which is really good.
We always like that. Beyond that, from an overall financial standpoint, everything is looking really great. Through the year, we earn anticipating any budget overages, per fund. So we don't anticipate having an amendment of the budget at all, which is great. We always like to see that. Beyond that, we have continued to work with Jim and Parker Water and Sanitation on any requests that have come in there.
But really, our focus has been the 2020 budget, which I know you received a copy of, and we'll have the work session on November 7th relative to that, today, Eric did send out an email just kind of updating our timeline for all of that. But really on November 7th, that's our opportunity to sit down, go through questions, and walk through the budget in a little bit more detail so that ideally in the month of November, we can go ahead and approve that budget.
If there are any questions on the budget or anything else before that November meeting, feel free to reach out to Eric or I, even if it's not just providing an answer right then and there. We can make sure that we're prepared for those. On November 7th. So that'll really help us to keep that process rolling. So that's all I have.
If there are any questions,
Chris:
I'd be happy to answer them. So I do have a couple, Amanda.
Robert:
The last month I also brought this up on page one. Yep. The auditing fees I don't I still don't know if I was I got an answer on why auditing fees were, that much higher than what we forecasted.
Describer:
Camera pans back to directors.
Amanda:
So we had a few items. Eric and I looked at that, and I apologize. I think there might have been an email communication about that, but the audit fees are comprised of a few things. So first and foremost, we had the para audit, and then this year's audit. The other piece that that trickled into 2019 was audit costs relative to, a scope of services that the auditors did on the debt issuance in 2019.
I'm sorry, in 2018, some of that work or the cost associated with it trickled into 2019. They really should have been 2018 expenses, but we hadn't received those billings. So those the combination of those three really caused the increase that we're seeing. For 2019.
Describer:
Camera pans back and zooms back to Amanda.
Chris:
I'm going page two. So I'm looking at the the grounds, the landscaping slope and other. And I think I'm looking at the actual sewer, the projected budget. So looks like we're doing a lot better, which is good. Yeah. But, so are we taking that into consideration, I hope, for our budgeting process coming up.
Describer:
Someone knocks on a door off-camera.
Chris:
Is that is that normal or is it going to go down and is that normal or.
David:
Yeah, it's in there
Amanda:
Right. So normally two from a, any sort of kind of owned piece or capital piece, you also have delineations in the actuals and projected simply because you typically budget on a conservative basis, whereby, okay, if we have to do maintenance on A, B and C, or if we've got a big snowstorm, you don't want to be overly conservative and, and just have this really inflated budget, but you also want to be conservative enough that you're not missing the mark at all.
So we tend to see some some delineation there. The good thing is we try to keep ahead of those on the projected standpoint. So for example, on irrigation expense, just because that's the first one that caught my eye kind of in the middle of that expenditures section, we are anticipating to date, we're actually training under budget. So we lowered the budget to 200,000 versus 250,000.
So we normally try to manage that just so that if if an expenditure comes up elsewhere, let's say we needed emergency, trail repairs or we had that wall that needed repaired, then we know, hey, we know we're recognizing cost savings here, which can help to offset that expenditure.
Chris:
Right. And that's that's an example as I'm seven right.
Page seven. You've got a couple of examples there. You've got electricity and well pumping. Yep. Which is significantly lower than what we've but budgeted for. And so you reduce that as what the projected balance by almost $100,000.
Describer:
Camera zooms out from Amanda
Amanda:
Right. Exactly. And then we do try to take that into consideration. So when we build the 2020 budget, when we're saying, 3% over 2019 or whatever it might be, it's typically over projected, unless something tells us it shouldn't be, like if there was some anomaly that projected was different this year.
But traditionally, if it's a 3% increase or 5% increase or whatever it might be, it's off of the projected balance, not the budgeted balance, if that makes sense.
Chris:
And that's why I noticed that I'm sorry. And that's why I noticed that the projected balance went down. So that's good. Yep. And then one good thing I saw that I did want to mention I was looking on page eight.
It looks like if earnings interest earnings went up.
Amanda:
Yeah they're increasing substantially. So we have continued to see really high interest this year which is great. The district does have funds that are restricted for future years spending for capital projects and that sort of thing. So we keep those in an interest bearing color trust accounts primarily. But interest has really been high, which is great.
So we continue to recognize, some pretty fantastic revenue there, which is great.
Chris:
Those are my questions.
Amanda:
Wonderful. Anyone else?
Robert:
Just a reason for the $9 million, the 9 million gallons. That was just because it was hotter and everybody wanted more. Or...
Amanda:
I mean, Jim might know better than me, but that would be my guess. Is seasonality really?
Jim:
That's exactly what it is. If you recall, at the beginning of this summer, we had some pretty good rains. If I recall. I think it was all the way down, but then it's got real dry. That's why we're having a couple of fires afterwards. Because that's really that's it's triggered totally by usage.
Amanda:
And traditionally and Jim can speak to this too. But traditionally when you've got kind of wetter months and then it's all of a sudden dry, a lot of people will almost overwater because they go, oh, wait, my lawn really needs the moisture. So you do tend to see a pretty good uptick right after that, which is advantageous.
David:
Well keep in mind we have 400 plus more taps as well.
That that's going to be significant in bringing it moving forward.
Amanda:
Yeah. And that is part of the and we'll talk about this in November. But that is part of the the items that we went over with Erik Helgeson at Bartle Wells was really considering usage, but usage per tap and what that really looks like.
You're very welcome. All right. Thank you.
David:
Thank you Amanda, with that financial report Q&A.
That has, everyone's had a shot at, Chris. You are satisfied I have the same notes as you did from the meeting prior to last month's, about that. And I hadn't gotten an email, but, you're all right with that audit number? Very good. All right. That moving forward, I'd like to, make a motion, this evening as it relates to items eight, nine and ten.
These are the consideration or the approval of the financial report. And the items discussed this evening with our finance Director. Also, would like to make a motion to acknowledge and, recommend approval for the fourth of four $2,500 renewable water investment tap fee increases. Again, this is the final one of four, reflecting the actions of this board, about the same time last year, the conversation was, took place, albeit it took a little bit more time than, the initial budget process to come to a consensus that we were not charging, the same fees, as, as, all of our neighbors, as it related to renewable water. And after that due diligence and those studies, came to a decision to increase it over the course of, 2019, four different times, $2,500 a piece. And I think that as my colleagues and I have a chance over the course of the next couple of weeks to take a look at the study, that will be presented...
Here shortly. We're going to see that we're more in line with our neighbors. As it relates to the renewable water fee. And then also, the motion to approve the, approving and the ratification of the September 2019 payables check numbers 24667 through 24727. Those are from the general fund, the enterprise fund and the electronic payments, the general fund.
We have, to approve the $5,241.39 ratifying $31,493.31, for a total of $36,734.70 from the Enterprise Fund, which is our water and sewer, approving $116,413.61, ratifying $394,659.09, for a total of $511,072.70. And then the electronic payments, ratifying $82,563.59, same total amount for total expenditures, in this motion of $121,655.00 those are in thousand to approve ratifying $508,715.99, for total of $630,370.99.
Is there a second?
Chuck:
I seconded hearing the motion.
Board Voting All Speak:
To approve items eight, nine and ten. A second has been made by Director Lowen. One is there. And for any further conversation questions, comments, concerns from the board? Hearing none. When called upon, please indicate, your approval of those motion of that motion and that second Director Merritt? I. Director Lowen? I. Director Crew? I. Director Lewis? I. Director McEntire is an I. Motion carries unanimously. Item number 11 is legal counsel's report. We see. Miss Elizabeth, you are here. Thank you for coming. You have the floor.
Describer:
Camera pans to Elizabeth as she walks to podium.
Elizabeth, Castle Pines Resident:
Sorry. Thank you. So, the first item on the legal status report tonight is the Castle Pines Parkway fence resolution. And this, item is being brought to you all today in an effort to provide clarity to all the parties involved. In this situation. So, as you know, this is a dispute over, the maintenance of the privacy fencing located on district property.
The district does not want to remove the fence that has in part been maintained by Jason homeowners. So therefore a resolution has been drafted, hopefully resolving concerns. And in summary, it provides that the adjacent homeowners will be granted easements for their fences, provided they are maintained to the standards required by the covenants and the district regulations regarding design. And also, the district will not be responsible for the fence and will remove it from the district's property. If the easement granted is not used to, properly maintain the fence. So you have a draft resolution tonight? It is just a first reading of this. It will be brought back for the November meeting for, further discussion and approval, should you decide to do that.
So at this time, I'll take any questions on that. Do you have any concerns or anything that you would like to see included in the resolution? Please let me know.
David:
Thank you., Elizabeth. I wanted to let my colleagues know if they hadn't already gotten some communication from Mr. Smith, that the, a letter to each one of the 14 adjacent homeowners has gone out today.
Return receipt required. And, that is a letter, a cover letter of the resolution with an invitation from the district. And those of us been working on this subject, to again meet with them, one last time, before the final reading in November. So, appreciate everyone's effort trying to inform and keep everybody up to speed all at one time is this thing is moving, to a resolve.
Pun intended. Are there any other questions from the board? Comments? Concerns?
Describer:
Camera pans to Chris.
Chris:
I do have a comment. So just so you know, this came up a couple of months ago, we appreciate that was brought up by the Masters Association. And, we went through pretty diligently discussing it and went back to some of- the prior board members. All the work they did there.
So a lot of work was done. The resolution was drafted, and it's out there for everyone to see if you have any type of feedback.
Describer:
Chris Tries to swat a fly. People chuckle.
Chris:
What is with that? You have any type of feedback. You know, we appreciate you guys. Just go ahead and and give it get back to us. But the intent is for next month after, you know, we've heard back from the, homeowners and we have pretty much laid out exactly what the board's position is.
And the legal counsel has reviewed it for us. And I think next, next month we hope to put this to bed and hopefully this will be beneficial to the community. That's all I have.
Robert:
The same as of the first reading of it. I hope everybody and the residents are happy with it because I think it looks great. Thank you.
David:
Thank you gentlemen. Again, the the bottom line is that previous to this board, there has been a number of attempts to rectify what has not been a unified quality, statement in regard to that privacy fence on an ongoing basis. And what we've come to find out is that there were a number of entities and a number of folks that were without good, clear direction, making the situation worse, compiling the apprehension and the anxiety.
But spending enough time with the, with, all of the the folks that have had skin in the game, I think we've come up with a good resolution, which at the end of the day. Will be acted on should there be someone in, in, in that group or anywhere else in the community, by the way, and or any other matter, by the way, that, is inadvertently placed on Catch Pines North Metro District property that creates a liable situation or an unsafe situation.
We are obligated and we have a fiduciary responsibility to protect the residents of Castle Pines North, from that type of liability. And when it is brought to our attention, this resolution paves the way for action on our part to, if worst case, it is not taken care of by the person who or people or entity that inadvertently created that liability, we will remove it.
Please take a look at that resolution. Get back to us with comments, questions or concerns. Help us to find out if there's any, holes, that that we may not have considered as a part of putting this issue once and for all. The rest, would be greatly appreciated. As Chris mentioned. And and, thank you, colleagues, for all your time and attention and work on this.
Look forward to conversations with, again, those 14 homeowners, that are specifically the catalyst for this resolution for the moment, over the next 30 days. And anyone else, before we bring this to a final resolve, Elizabeth, thank you for that. We also noticed in your report that there was an action item we covered in the finance Director, finance, Report and motion.
Thank you for that. That completes that effort on our renewable water endeavor. And and, we couldn't be happier about that. And we look forward to seeing the upside to that in our finance meeting and planning meeting over the next 30 days. Is there any other comments, questions, concerns of Elizabeth Legal? Anything? Jim, you could?
Thank you, Elizabeth.
Describer:
Camera pans to Elizabeth
Elizabeth:
I do have actually one comment to make. Just, I was told that there might have been a question from one of the board members about, kind of how we decide what goes in legal status report and when things are removed and, and, whatnot. So I just wanted to let you all know that the way the legal status report works is, it is supposed to be just items that are in progress.
And if they are not presently in progress, then they kind of do serve as placeholders as well. So you'll notice like the consolidation study, you know, I mean, we still have the old legal work done on that for that section, anticipating, of course, that there will be, you know, something down the line, for that particular project.
So when we are have fully completed certain items, at our discretion, we do remove those items. Usually when we would choose to remove an item, we will also note that it's going to be removed, prior to removal. We'll say, you know what? This item will be removed at the next, for next month's meeting or something like that.
So. And that's all I have.
David:
Thank you. Very good. Thank you again, Elizabeth, for that legal report. We have a district manager who is at the podium. Mr. Worley, you have the floor.
Describer:
Elizabeth sits down, Jim walks to podium.
Jim:
Thank you. Good evening everybody. You have my report, in there. One that I have added. Actually, on the second page, it talks about the Happy Canyon outfall line. We we have a, a line that takes a lot of our waste from that portion of, of, of this community goes down Happy Canyon and a line that we own.
And there has been some request, from some neighbors. Castle Pines Metro was asked if they might be able to use some of that capacity, as well as another property that is not in our district or even Castle by Metro. And so I asked Greg Sekera of Kennedy Jenks to, come up with a document that shows me how much available capacity we have in that line after we satisfy everything, we think that's going to go on that line in that line today, if that makes sense.
So I got that report a couple of weeks ago. We do have capacity in there. So, I've opened up a discussion with Castle Pines Metro. They've been asking about some information. They have a new manager down there. So I've met Bert and working with him. And so we have a good idea of what that line can accept at this point from a flow standpoint.
So I'll keep you posted on any discussions that we might have in the future on that. Yes, sir?
Chuck:
So just a quick question. The evaluation determined that we do have additional capacity. What does that mean? Does that mean we can get one more house on it or one more golf course, or is it something that you can quantify?
Jim:
It is. I didn't bring it in here with me. But if I recall, I'll be happy to go get it real quick. But in essence, it shows after the flows that are anticipated in property that is already physically in here. What's the additional? And it's close to, a million gallons a day peak peak flow.
Chuck:
Is that it compared to our line, is that 10% more or 20%?
Is there a way to quantify it and numbers that some of us laypeople can understand?
Jim:
I'm a laypeople do when it comes to that. So I'll get that. I'll send that to you. And and I'll put some notes on there to show that. But it's really a, it's a spreadsheet basically what we have. And so that will answer some of that.
I don't have that in my head.
Chuck:
That's fine I just want to be sure I don't need gallons that makes no sense to me. But if you say there's ample additional capacity, does that mean 10% more? Does that mean 50% more? That's really all I'm interested in. If it's marginal, then maybe we should take another look at it.
If it's 50% more than I think it's I think it's adequate.
Jim:
I'll get the number for you. But I think it's pretty decent.
Chuck:
Don't give me your number. Just give me a percentage.
Jim:
I'll give you a percentage with that little circles on the end. Any other questions on that item? Okay. You got delivered to you last Thursday...
A lot of stuff, including a big old fat book that you can pop a door open with if you want to. Just so you know, as I put it in my little cover memo, that booklet there has a page for every one of the line items in our budget. So it identifies a line item number, what it's for, what we think it's going to be, and other information which we'll go over in depth as much as you want to on the November 7th.
So that's in there. But also in the back of that report I mentioned on there, and I even tagged it for you. There's the Bartle and Wells information related to the recommended increases for next year for water and sewer. So you look through that and we'll have a discussion on that that day too. So there's a lot of information that we gave you.
There won't be a test on it, but there's a lot of information. And so when we come in here on at 1:00 on the 7th, we'll come right in here and we'll spend the time that you need and want to answer as many questions that we can, if we have to go out and get some more information, we'll get those answers for you.
And then what? Chairman McEntire is asked to follow up that up with is a little tour of some of our facilities. And so you'll have an in in that meeting with, starting off will be, of course, myself, Amanda, they'll be the three guys that run our plants and do our work outside. Craig will be in there with us.
So we'll have a lot of people here to talk about that. So again, if you have questions in advance that helped prep time. So if you have a question or two hey, answer this question when we're there on the seventh and we'll try to address that. So thank you for that. One personal item I'll be out this Thursday and Friday.
Actually, I was, in my family's house in Dallas. Was hit by that tornado last night, if you heard about that. And so while everybody is fine, there's a lot of nice trees that are just terrible. It was very devastating. So from a personal standpoint, I wasn't going to go down to Dallas and help out, but I'd be on the way, be honest with you.
But I'll be out of the office Thursday and Friday on another little trip, so. But my phone is always with me. There's a need to reach me when I'm not here in the office or in the evening. Please don't hesitate to reach me. Yes, just one more quick question on your report for Shared Fluid and Pond 6a
Jim:
Nothing's happened for quite a while on that one.
Chuck:
The only reason I've asked you laid out what it is and how we use some part of it is the issue the estimated cost to split the line, or is there some other issue because you don't describe what the issue really is.
Jim:
The issue is, let me give you some quick history on if I could.
The issue is we were part of building that pond classifies North Metro and Castle Pines Metro, and I think another entity built that pond to anticipate effluent to be pumped up there, to be used like is being used right now. So that has been in use for 17 or 18 years, a long time. We were contacted a while back by the owners of the country club at Castle Pines, sat down with them and they said, you need to pay us for that pond that's on our golf course that you're using to put some of your effluent in.
Camera zooms out from Jim.
Jim:
So after I got up off the floor, I said, no, I said, we have. We built that pond years ago before you were ever here. They also said they want us to help maintain it. I said, we're there with you. We use that pond. Will be happy to maintain that with you. But my stance right now, from the manager standpoint is we're not going to give you a nickel because we built that pond to begin with.
So that started the discussions. They were kind of heated, so to speak. But but it's an important discussion to have. We have one pipe that pumps from a Pump Creek water reclamation on Santa Fe, and it pops up to that pond. Pond 6a. It's on the sixth hole, the golf course. We pump out of that to a small pump house, and then we pump it to the ridge.
That's how we supply, our effluent to the ridge. They pump out of that same pond and irrigate their their golf course. So last time I met with then was, I think back in May. And that's when I said I'm not comfortable when you come in and just pay for anything we've already paid for. So that's a status.
And there hasn't been any contact with me since then. Hopefully that answers your question.
Chuck:
It does. I just didn't understand what the issue is now I, I do if if we end up cleaning it up, I'd like some of my golf balls back.
Jim:
How many are in there? Okay. There probably are a lot of them, but okay. Any other questions for me?
Thank you. Appreciate it.
David:
Jim, when when, you send out that correspondence from Kennedy. Jenks has that little chart on there. Make sure it is in in, that the access is identified in, in gallons. And it doesn't matter if it's on a per day or, or annual basis. But also a percentage of that, total pipe size.
I think is what Chuck, wanted to have. And it's on there. Also, will you make note on that? Even if it's a cryptic note by your from your yourself, referencing the requirement that we have, as a participant with, Plum Creek to adjust the size of those pipes once they reach 80%, help guide and direct where that obligation comes from.
So that that that this board and others know that we can't over use that by more than 80% before which time we're obligated by. And I don't know if it was state law or
Jim:
It is the state. Yeah, once we reach 80% and I'll double check this, but once we reach 80%, we got to start planning for an upgrade.
And once we get 90%, we better break ground so that that's the guidelines that we use. But I'll double check that just to make sure. Good question.
David:
Very good. Thank you.
Describer:
David puts on reading glasses and writes in his binder.
David:
That completes item 12. Item 13. Our other Director's matters, Directors, are there other matters this evening to consider before we move on to the final public comment session?
Hearing none, count or, district manager and consultants. Any additional matters you would like?
Elizabeth:
Nope. I just wanted to let you know, I did pull in email correspondence, and I apologize. That was between Jim, Eric and I. And so I didn't realize that hadn't been forwarded by any of us. This is what happens when I assume things.
So I went ahead and forwarded that communication in regards to the audit class, so that you've got that in your email. Just so you know.
David:
Thank you so much.
Elizabeth:
You're very welcome. None for me.
Jim:
Same for me. Thank you.
David:
Very good. All right. Item 13, complete. Item 14 is to open it up for public comment. Are there any additional comments from the public attending tonight?
I don't see any streaming comments from online viewers either. No smoke from the telephone lines, nothing. That being said, I'm going to close item 14 and ask my colleagues to make a motion for item 15 to adjourn this meeting, colleagues?
All Speak:
I'll make a motion to adjourn this meeting. I second it. I have a motion on the floor to adjourn this meeting by Director Crew. A second from the rest of the board. All those in favor signify by saying I. I. Any opposed? Hearing none. Meeting adjourned.