October 18, 2021 Video Board Meeting

Transcript

Describer:
AGENDA
Board of Directors Meeting
Monday, October 18, 2021, at 6:00 p.m.
7404 Yorkshire Drive, Castle Pines, CO 80108

1. Welcome / Call meeting to order / Pledge of Allegiance.
2. Roll call / Determination of quorum / Disclosure of potential conflicts.
3. Consider approving October 18, 2021 board meeting agenda.
4. Consider approving September 20, 2021 board meeting minutes.
5. Opening public comment period (three-minute maximum per person).
6. Open Space Manager’s report.
7. Finance Director’s report.
   A. Consider approving financial report, payables, and claims for payment, including check numbers 26371–26402 (September 11, 2021–October 8, 2021).

General Fund & Debt Service Approve $82,218.79 Ratify $26,087.95 Totals $108,306.74
Enterprise Funds Approve $300,728.41 Ratify $206,718.91 Totals $507,447.32
Electronic Payments (all funds) Approve $0.00 Ratify $6,965,483.24 Totals $6,965,483.24
Total Expenditures $7,581,237.30

1. Legal Counsel’s report.
   Legal Counsel requests an Executive Session as allowed by Section 24-6-402 (4) to:
2. Provide legal advice on specific legal questions concerning the receipt and award of bids for the purchase of district water rights as allowed by subparagraph (b); and
3. Determine positions relative to matters that may be subject to negotiations concerning the conveyance of assets and inclusion into Parker Water & Sanitation District pursuant to subparagraphs (e).
4. Consideration and possible award of contract regarding Water Rights Request for Bids.
5. District Manager’s report.
6. Directors’ matters.
7. Closing public comment period (three-minute maximum per person).
8. Adjourn.

Describer:

The video starts on graphic with a white background and forest green letters which says “Castle Pines North Metro District Board Meeting October 18, 2021”. The meeting opens on a shot of all board members present. There is also a T.V. screen showing the Zoom meeting for people joining the meeting via Zoom.

Board President David McEntire:

Good evening everybody. Those viewing online, those of you who are in the audience. Staff, consultants, colleagues welcome. If you all join me in the Pledge of Allegiance will get this baby underway.

Describer:

The board members and the audience rise from their seats and recite the Pledge of Allegiance. When they are done, they sit down again.

All Speak:

I Pledge allegiance to the flag of the United States of America and to the Republic for which it stands. One nation under God, indivisible, with liberty and justice for all.

David:

Thank you. Thank you for that. As we customarily do, we conduct roll. I'm going to call my colleague's name. If in doing so, you will indicate whether or not you're here or you're absent. And at the same time, let me know if you have any conflicts, as it relates to this meeting that you would like to disclose.

Board Member Director Denise Crew:

Director Crew. Present. No conflicts.

Board Member Director Robert Merritt:

Director Robert Merritt. Present. No conflicts.

Board President Chuck Lowen:

Director Chuck Lowen. Present. No conflicts.

Board Member Director Chris Lewis:

And Director Christopher Lewis. Present. No conflicts.

David:

Could you say that again, Lewis? McEntire’s here. No conflicts. We have a quorum and we are underway. Before I get started, let me just share with you why I'm wearing the best. It's not that we're in a danger zone, per se. Kind of depends on, you know, who you're talking about or what you're talking about, or maybe even a toxic environment, as it might suggest.

This was the best that we wore a couple Saturdays ago at our clean up. And, at Coyote Ridge Park. It went so doggone well. The insurgents that you are, that we covered every roadway from east to west and west to or North to South. that we could come up with all the way to and past the Montessori school, to 25 to Highlands Ranch on Monarch, all the way to the roundabout on the top of Castle Pines Parkway.

And as I said, we hit the park's Retreat Park. We hit Coyote Ridge. And while we did not, we did do Daniel’s Gate as well, but at the end of the day. And we still have people looking for things to do. It took us three days to pick up all the garbage sacks. And I just wanted to tell everybody how much we appreciated it, especially those online.

That may not be with us tonight. My colleagues and I have authored a couple letters, specifically to Bishop Hurbor, or without an R Hubbor. And is it, Elder Bucca and Elder Page? These are the bishops and elders of the Castle Pines and Lone Tree wards of the Church of Jesus Christ of Latter-day Saints, who were there in a big way.

Enjoyed the, the heck out of picking up trash with them. Personally, as well as, Boy Scouts troop 316 who came out in a big way. So, without creating any more stir about my best, that's what it was all about. Just to make sure that I got the most important things done initially. At this point, I'd like to again open the meeting with the business at hand.

Items three and four are the consideration. Both the board meeting agenda of October 18th, as well as the board meeting minutes from September 20th. My colleagues and I have had ample time to review all of them. I have to believe. That we could get a motion to approve them if there's no questions.

Chuck:

Mr. President, I'll make a motion to approve item number three for the October 18th, 2021 board meeting. Agenda item number four approving the September 20th, 2021 board meeting minutes.

Chris:

I second it.

David:

We've got a motion on the floor for items three and four. Have a second to. Is there any further discussion about the agenda or the minutes from last month? Hearing none motion approved unanimously. Thank you very much. At this point, we're going to open up, one of two of the opening public comment periods.

limited to three minute maximum per person. We have in the audience wishing to speak. Those that are in the audience as some of them are a part of the agenda. So we'll skip over those. And I'm going to take Dawn and Steve as comments on an as needed as we're willing basis at the end of the meeting. Hold it for the moment. What do you think?

Steven O. Sims, Western Water Law Attorney, Brownstein Hyatt Farber Schreck:

Mr. President, my name is Steve Sims. I’m a representative of Aurora for Brownstein Hyatt Farber Schreck. And we’ll be going to go through…

Describer:

The audio cuts out in the middle of what Steven was saying and it is silent.

David:

I understand completely. Thank you very much. It's with that, lady and gentleman that we don't have anyone that is up opted, to take advantage of this open public comment period. May change later in the meeting, so we'll hastily close item five and move on to item six. This is the Open Space Manager's report. Is Craig aboard?

Describer:

Craig is joining the meeting via Zoom.

Craig Miller, Supervisor, Parks, Trails, and Open Space, CPNMD:

Yes I am. Can you hear me?

David:

Craig, welcome. You have the floor.

Craig:

Thank you, thank you. You've all seen my report. Does anyone have any questions? I've got a few comments.

Denise:

I just want to make a comment. Craig, what you did on the entryways for Greggs. That looks so nice. That cleaned up really, really beautifully. Looks great.

Craig:

Yeah, absolutely. There's, there's been some confusion in terms of ownership of those monuments because one of them sits completely on city land. And actually half on city land and half on HOA open space.

And the other ones have on, on, our land and half on city land. But we decided to tackle it because of the mulch heavy. The unfortunate thing is we have no control over the irrigation of those two monuments. We believe that the irrigation on the south side is controlled by the HOA. But it hasn't been turned off in years. So we were unable to plant any plant material on those boxes. I thought it turned out really well.

David:

Have we, or are we winterized on all irrigation?

Craig:

Actually David's still working through it. He's got twenty three different back flows that he has to service. He's gotten through about half of them. But all of the service is turned off and drained at this point in time. One of the things about Winterizing irrigation systems is it's not absolutely critical that you pull them out.

Until we get into really serious long stretches of weather. The dips that we've had into the 30s and below freezing will not affect the drainage system, because when you get into prolonged cold periods you have winterized this issue. We typically have a time frame to complete winterization. depending upon weather patterns. In late October and November.

David:

And we're well on that. Very good. Anyone else? Craig, there's been a, there's been a stir, about what you broached here. In regard to private property rights and responsibilities and specifically calling out the difference between the district and the city. I know that we've got some folks here in the audience that are passionate about that subject significantly so that they've gone as far as made it personal. And either called you or me or the entire organization to Wolf scam in the sheep.

And of course she knows who she is. But that being said, do you have anything you want to add to that? We the, the deadline that we had that we shared with all of the constituents that we have been working with through the summer months. Have been made apprized of the, of the lack of, of communication. And, and, and there not being any green light from, from the city that we could rectify. Remedy, eradicate the damage. in our phase one. So I guess, I guess we, we recircle the wagons and try again next year.

Craig:

That's correct. Our deadline for snow removal and replacement has passed by about ten days at this point in time. There's no way to get mobilized, and that project started at this time of year.

One of the things that I've been following next door is the assertion that the metro district has been applying weedkiller along the right-of-ways. Which has damaged native grasses. And nothing could actually be further from the truth. Are weed management contractors enforced for over a decade. And he only uses products that are approved for use on native grasses that do not cause any damage to the grasses and spine applied as well.

Spot applications will not damage native grasslands. As we noted before from the soil test that we did as well as the one that the city did. We have access of salinity, alkaline and P.H. is exceed, or approach or exceed 9.0. And no plant material will grow in that kind of P.H. soil. So the only option we have for getting vegetation established in any of these damaged areas is removal and replacements.

David:

We've been through this. Now it seems like, of course, way too long. We've documented the damages. We've, we've, we've, we've given them to the property owner being the city. We have a license agreement with the city crafted in 29 or 2009. that precludes any issue or any responsibility of the maintenance provider to fix damages.

Again, with all of the rhetoric that has unfortunately and, displeasurably come before me and and, been brought to my attention about my colleagues, the staff you. Namely again by, by just a couple folks that, by all intents and purposes, have made statements over the course of the last half a dozen months or so. That even this lack of conversation or communication was something that she would spearhead and was interested in and would play a constructive role.

But yet she continues to bash the entire district and you. My colleagues here, staff, using innuendos and false information to, I don't know, move her agenda. And I, and unfortunately I don't know what that agenda is. Have you come to find out what that might be?

Craig:

At this point in time I do not. It's just that it's very frustrating for me. And parks foreman Anderson, as well as our contractors that are responsible for our open space. Because we’ve worked pretty hard to try and keep the community looking good. But it's just been a losing battle up there on the North end of Monarch and other areas as well. We've also seen all the damage from the last few years on the median islands on Castle Pines Parkway. Not referring to the ones on the East side of Monarch, but on the West side where construction continues, which is not unheard of. So it's very frustrating for us to have to continue to replace.

Describer:

Craig’s connection to the Zoom meeting is breaking up and we were not able to hear what he had to say at the very end.

David:

I don't want to, we will, let me move on and just ask. I was with some folks this afternoon and, and we were having similar conversations. And, and they were asking me specifically about the construction projects.

And, and namely the one at Monarch and Cash Pines Parkway where, correct me if I'm wrong. Despite my urging staff to keep their time and, and, and, and bill the, the time and the materials to whomever is responsible for the damage that continues to reoccur hour after hour. Not day after day, but hour after hour.

Once you get it fixed, whether it be irrigation or sod. I haven't seen an invoice for those. I know that a few months ago we talked about in that contract there being $75,000 available to do the landscaping. Have you been in receipt of any monies whatsoever for all of the work and the rework and the materials that you have expended in that area?

Craig:

You're referring, of course, to the damage just above North of Castle Pines Parkway and Monarch Bouvard?

David:

The intersection there. The intersection? Yep. Have you received any monies?

Craig:

We have not. I do have the records of what we spent with contractors to do that work, as well as our personal. I can gather that information together. I have not submitted any of it to the city. I certainly.

Describer:

Craig’s audio broke up and the last part of his sentence was inaudible.

David:

Your audio is almost as bad as the city's was the other night. Could you lean forward please and say that again?

Craig:

Yeah. Can you hear me now?

David:

Yes. Much better. Thank you.

Craig:

Okay. Yeah. I've not come into receipt of any money at this point in time. However we do have all the invoices and the time that my staff spent making that repair work. So I can gather that together and get that submitted.

David:

Very good. Thank you.

Chuck:

I got a question.

David:

Sure, go ahead Chuck.

Chuck:

Craig I, this might be Jim's question to answer, but I'll ask you. And I think I know the answer. But I've had several homeowners question what might be redone on the island that leaves Yorkshire and runs west along Castle Pines Parkway. It's pretty much destroyed. The trees, the bushes, the grasses, back of the construction and that's understandable. But do we know today if anything is going to go back in? Is it going to be hardscape, is it going to be landscape? What's it going to look like? Do you have any idea?

Craig:

No, but I can contract for design for that area.

That's going to be complementary to what we've done with the rest of Castle Pines Parkway. Obviously the damage to the West of Yorkshire is pretty severe, and we're going to lose an awful lot of plantage and we’re going to need to replace that. We will replace all that for the already executed plans which we have on file.

It's just a function of getting that one island redesigned. I never really cared for that island because it has too much rock in it, and that's really not xeriscape. I'd much rather have a lot more green plant material.

Craig:

So we'll be executing that design come the early January. Excuse me, early January of 2022. When we have the budget for the landscape design reinstated there. Thank you.

Chris:

I just have one other comment. When we started the construction going West of here towards, Monarch I saw the contractors parking on the grass we just did on, on Monarch. And I think I sent you guys an email. But, yeah we just need to make sure they understand. You know, we've had construction at that intersection before and we've replaced the sod in that insurrection before. We just did it again and when. Several times. We started, I'm sorry.

Craig:

Several times we replaced it.

Chris:

Right and when we started this, this part of the road, we had the contractors pickup trucks parking on there. So we just need to make sure they know they need to not park on the side. We spend too much money just you know, replacing that. Over and over, thank you.

Craig:

Thank you. And, and as I said, we've got all the details in terms of what we spent to do this replacement. So I'll gather that all together this week and see what we can't do to produce an invoice for that standpoint.

David:

Keep leaning forward. You sound really good when you do so. As we all do. Right. And, and thank you for that, Craig. And thank you for that math. We're going.

Describer:

The audio has been cut out briefly and is completely inaudible.

David:

We’d like to have it prior to the end of the year. Let me also encourage you to prepare a proposal for the work on this short piece of road right here between Yorkshire and Monarch.

There's going to be a considerable amount. I'm asserting that you've not heard from anyone. Okay, so that means that even though the agreement requires communication we don't have it. And it's highly likely if things go the way that they have been that they will finish up their work and our work out there. And then lead the landscaping for you to fix.

This time please prepare a proposal for the damages that is not a part of our contract. And, and I'm confident that we know enough about what needs to happen there given the progress so far. That we can prepare at least a draft of that proposal. To get a, a, an answer from, from the city before the end of this year so that we are prepared budgetary and, and with our subcontractors to execute when that stretch is completed. If you would please.

Craig:

Yeah, I can certainly try and do that. But one of the difficulties is we're not going to know the full extent of the damages until construction is complete. I can get a ballpark from my contractors at this point in time and from David Anderson. In terms of the irrigation repairs that would be needed on both sides of the road as well as the median island repairs and landscaping.

But it's going to be, we're going to have to add contingency. Nothing's going to be firm until the construction is absolutely completed, and we understand exactly where we're at but I can get you the ballpark.

David:

Okay. Very good. Thank you. Craig. Anybody else? Thank you again.

Craig:

Yeah. I do have one comment on me I'd like to make regarding the dog station's. The trash cans that match the ones that we currently have are not on a 12 week back order. They're on a 20 week back order. So I talked with my vendor last Friday today and we've arranged to get something that's similar. Not exact with the same color, same expanded metal, trash receptacles for about $1,500.

Cheaper than what our normal vendor is and, for, for trash cans. And on top of that, the delivery time is going to be ten weeks. So, it's sort of a little bit better in that regard for having these trash cans installed in the four lane dog station.

David:

Thank you for that update. I'm closing the open space manager's report and going for item six and going to open up report from our finance director.

I see Amanda online. Amanda, welcome. You have the floor.

District Finance Director, Amanda Castle:

Thank you. Thank you very much. I appreciate it. So, I do want to draw your attention to a couple of exciting things this month. In looking through the financials, the first thing I want to point out is on the enterprise fund balance sheet. You will see that the district has paid off the CWCB loan.

That wiped out the debt associated with that of. It was just about $6.7 million this year. We had a little bit more drawdown on that note, but that's been paid in full. With that, we additionally funded escrow for the remaining portion of the balance due to Chatfield. So that obligation has been totally taken care of by the district. Which is a really big step and something the board should be really proud of.

Along with that, the district will recognize those capital assets as buildout continues. So at the end of the year, we'll see an increase in capital relative to the remainder of the project. That will occur within 2021. The paydown of the debt is fantastic. So I did want to draw your attention to that. The other item of note for the board, and just so you know, you will see the payoff of principal interest.

And, there was a small bank fee that went into bank fees associated with that debt that is in your profit and loss statement for the enterprise Fund at year end. Because of the way the Enterprise Fund is presented. You won't actually see that expense. It just clears out your liability. But I did want to show it throughout the year so that we could see the cash flows associated with that expenditure.

So that's toward the end of your water fund profit and loss statement. In other great news the district usage for water continue to come in above projections. So in 2020, usage in the month of August was just over 82 million gallons. In 2019, it was almost 95 million gallons. And in 2021, we saw usage at nearly 100 million gallons.

So that was a very large increase. When I looked over the last ten years and actualized where we should be at the end of the year, I believe we’ll come in over budget by just over $260,000. So we went ahead and increased our revenues associated with that. At this point in the year, I feel more comfortable with that increase.

We've really seen that kind of bell curve that hits in the summer. And that should start to taper off in the last few months. But I think we're in pretty strong position moving into 2022 for those water revenues. Beyond that, we continue to work on the inclusion with Parker and walking through all of the steps that need to be done for that.

That's really part of that payoff of the CWCB loan. We’ll have pay off of the COPs. That happens at the beginning of December. So we'll start to prep for that and make sure that all of the items are lined up to ensure that that payoff is complete. We are working with Financial Edge who’s our current finance. They hold our current finance package or financial package for the district.

So we're working with them on options to move forward with the inclusion, with Parker. If that were to happen, the district has. Will not have as strong of a need for such a complex software. So we're really just looking at the options there. And really beyond that, we're focused on budgeting for 2022 and ensuring that the district is in really good standing.

Walking into that year. If there are any specific questions on the financials, I would be more than happy to address them. If not, I'm more than happy to at least propose the motion including the ratification of payments.

David:

Anyone? Go ahead. Amanda. Thank you.

Amanda:

Thank you sir, I appreciate it. So we just need a motion to consider approving the financial report. Payables and claims for payment. Including check numbers 26371-26402 dated September 11th through October 8th, 2021 for amounts in the General Fund to approve of $82,218.79, and ratify of $26,087.95. And in the Enterprise Fund to approve $300,728.41, and to ratify $206,718.91. With electronic payments totaling an amount to ratify of $6,965,483.24. For total expenditures of $7,581,237.30.

Chris:

I make that motion.

Chuck:

I'll second it.

David:

We have a motion on the floor. We have a second. We have a that a boy and a that a girl. Any other discussion?

Hearing none call for a vote. When called upon please indicate how you really feel about that that a boy. Because that is big is, Amanda look at that smile. It is so big and it's such a, it's just one more step closer to the inclusion that our residents trust so highly in us for. And great job you and, and. Thank you. Mr. Seter and Mr. Worley.

It's nice to start checking some of those things off and, and getting closer to the end.

Board Voting All Speak:

So, director Crew. Aye. Director Merritt. Aye. Director Lowen.

Chuck:

Amanda, it's refreshing to have good news on the table. Thank you for your report.

Amanda:

Absolutely you’re very welcome.

Board Voting All Speak:

Director Lewis. Aye. And Director McEntire and aye. The motion passes unanimously.

David:

Thank you again, Amanda.

Amanda:

Absolutely. And big thanks. And kudos to the board.

David:

We'll close item. Seven item seven and move on to item eight, legal Council's report. We see you over there Mr. Seter you have the floor.

Legal Counsel Kim Seter, Esq.:

Good evening board. In your packet you have my standard report. If you have any questions about that, I can answer them. But most importantly I wanted to enter into a short executive session on two issues.

And there is a motion in the at the very beginning of the second memorandum concerning executive session. If you choose to go into executive session to discuss, one real estate matter concerning well sites that may or may not be conveyed to Parker Water and San. And the second matter, to give you specific legal advice with regard to the Water Purchase Award.

David:

I'm under the impression you would like to speak with us confidentially for just a few moments. I'd like to beg the patience of our audience, both online and in attendance this evening. We are going to move into executive session. It won't be but for a short period. Short period of time, I promise.

Kim:

Mr. Chairman, can somebody make the motions at the front of the memo that looks like this?

Describer:

Kim is holding up a piece of paper to show David as an example. So that they're on the record? Anybody?

Chuck:

I'd like to move that the board enter into an executive session with the manager and attorney, as allowed by section 24-6-402 (4).

Chris:

I second it.

David:

You don't want the four itemized?

Kim:

Yeah, we would just add subsection B and subsection C, E subsection B and subsection E. So moved.

Board Voting All Speak:

All those in favor say Aye. Aye. Aye. Any opposed. Aye. Hearing none. Motion carries please excuse us B a brief moment.

Describer:

Chris meant Aye as in he agreed, not opposed. The video shows a graphic with a white background and forest green letters which says “Castle Pines North Metro District Executive Session 16 minutes”.

David:

I want to welcome everybody back. I appreciate you giving us the opportunity for a little additional conversation. While we are still in a position to listen to counsel and counsel's report. Counsel, you have the floor.

Kim:

Thank you, Mr. Chairman. We've returned from executive session. And for the record, I just need to note that no decisions were made during the executive session. The topics remained on those for which we went into the executive session to receive advice on specific legal questions from me. And to hear a discussion about things that may be subject to litigation. And with that we are ready to move forward. Mr. Chairman, and I can respond to any questions you may have from our regular report, if you wish.

David

Very good. Everyone's had an opportunity to, in addition to what you've just heard and the conversations that we were blessed to have, counsel's full report. You'll notice that on, in the third report that there will be the, the third report that there are no items that require action this evening. Including some of the older ones that we, we've left on the report.

I might just add a little color to a couple of them. Jim, there's been no change on the acceptance of the Legae Ranch improvements. Namely the lift station from the developer there. Is that true?

District Manager Jim Worley:

That is true. Yes, sir.

David:

Okay. And, and so that remains, incomplete and awaiting their completion before we hear that matter. And then, of course, there's not been any movement on our drought plan. We've gotten bits and pieces on the inclusion. You know, the one thing was the Castle Pines North Foundation. Council could you even though we seem to be at a, at a loss I remember some months ago we were given a gentleman's name by the name of Tom Weldon. And I don't know if Tom's been one of those that you have been in touch with as it relates to that foundation and or those funds. But, I appreciate you commenting on that as well.

Kim:

Yeah. Thank you, Mr. Chairman. Thank you for reminding me. The effort there was to get the funds out of that foundation because there's a bank account with not a lot of money in it.

I think it's $12 or $16,000. Amanda receives the bank statements for that, that entity. And I found newspaper articles and other things indicating that the money was gathered for some other purpose, and that fell through. So ultimately, they turned their funds over to the district. I researched Mr. Weldon. He passed away about a week before I was able to contact him.

There were two other individuals named in the Secretary of State's site and the corporate documents. I located one of them, and he has, he's elderly and remembers nothing. And the third person I was completely unable to find. So I went to the bank to see what we could do. And the lady said I can't tell you anything.

It's not your account. So, I asked her a lot of questions, and she gave me a lot of hints. But none of them were helpful. I think the only way we're going to clean that little issue up is by bringing some kind of a title action in the district court to get those funds. It should be simple. It should be quick. Probably $5 to $6000 to complete it at tops. And there's I believe Amanda, do you recall how much money is in that account. Is it 16,000?

Amanda:

Yeah. I was thinking somewhere between, like around the $15,000 mark. So I think you're right. Yeah.

Kim:

So the alternative is to just leave it. But that seems like a shame. So it's up to you if you want to give me direction to go ahead and do the action, we can start that. But otherwise it's at a dead end.

David:

You know, it is Indicative of the, of my colleagues and I to have the opportunity to clean up these messes and I'm sure we're not being picked on. We're just being blessed mightily. That being said, I would suggest that we clean up yet another outstanding piece of business. We pay Seter to do what is necessary to wind that down and, and take that off the plates of those that may be still with us.

And, and, see if we can't get that done before. I'm sure that's an issue with the courts, but if we could get it done before the end of the year, would be fantastic. That would be my suggestion, gentlemen, lady.

Denise:

I'm in agreement. Absolutely it makes sense just to wrap up another, another area that we don't have to leave behind.

Chuck:

Did I hear you say, Kim, that it's going to cost around $6,000 to clean this up?

Kim:

That would be my guess yeah.

David:

Around $16,000.

Kim:

And fortunately any time you go to court it's time consuming.

Chuck:

You have a paralegal?

Kim:

No, but I have a brand new associate who's perfect for this.

David:

If there's no one else, if you would please counsel. Additionally this evening you know, there's been a lot of activity concerning the matter of these water rights in the Fort Lupton area. And certainly concerning this matter since the bid was opened with Aurora and Brighton and providing their legal positions to each other and to me. In summary the bids for sale and water rights were opened and announced in, in August.

Let me just say council that it is this board's position is that it has evaluated and is in a position to accept CPN sole, in its sole discretion to be in the best interest of our residents without exception. This is not about us, this is not about Brighton, this is not about Aurora. This is about the residents of Castle Pines North.

Unsuccessful bidders have been able to sustain objections in the years, in recent years. However, the fact remains the bidding process is intended to protect, it is intended for the protection of the taxpayer and not the bidders. That should be particularly true. Whereas here the bids are for the sale of public property rather than the consummation of a contract to provide services to yet another government entity. Gentlemen, ladies, any comments or questions before we contemplate giving council some direction here?

Hearing none. Is there anyone prepared to make a motion on the wording of the water rights that are a by product, or that were part and parcel to the auction that was, that took place here in August, anyone?

Chris:

I move that the board accept the aggregate bid of Aurora water for Lupton Bottom, Meadow Island, Placerville, Fulton Ditch, and the junior storage rights of the amount of $18,250,000.00 subject to agreement. That closing will only occur simultaneously with the closing of the inclusion of Castle Pines North Metro District into Parker Water and Sanitation District.

Chuck:

Mr. President, I second that motion.

David:

Council, I'm going to assert with your nodding that that covered the business at hand. I thought it was. It did. Well said, well done. Thank you Chris, thank you Chuck. We have a motion on the floor to approve the Aurora bid. And, and a second is there any further conversation over the matter, on the matter concerning the matter?

Chris:

I would just want to reiterate that, you know, it is in the best interest of the community, and we need to put the residents of Castle Plains North first. So it is with that that I think this motion is a good one.

David:

Very good. I'm going to ask for a vote by each and every one of us individually.

Board Voting All Speak:

Director Christopher Lewis, how do you feel? Aye. Director Chuck Lowen, how do you vote? Approve. Director Robert Merritt, your wishes? Approved. And Director Denise Crew. Approved. Director McEntire is in favor of the motion as well. We have a unanimous motion. Motion carries unanimously.

David:

Thank you very much. Council. Any other business in that regard that we should cover? Nothing else. Okay, very good. Thank you for your report. Thank you for all the good work. Again, congratulations to you as well as Amanda and my colleagues for all of the, not only the traction but the accomplishments. We've got about what 60 days, 90 days remaining. And it has been a ton, a ton of work. But the good news keeps rolling in again. Thank you. Congratulations.

I'm going to close, item eight and open up. And I'm also going to close item nine. Going to open up item ten for the director or district manager's report before we get to the few items we have on and during director's matters. Jim, you have the floor, sir.

Jim:

Thank you, sir, I appreciate it. You have my report. I want to visit with you about a couple of things. One is in your report. Just bring you up to date on an issue that has been a district issue for a number of years. But we're that close to fixing it. And that is the, the odor in the Forest park area. You might recall a while back we, we did a pilot program which worked very well as long as the ozone was continually to be injected into the sewage, it worked great.

So from that we said let's build a permanent site. And this is all by lift station three, just so you have the idea of it. So we built a permanent site. We have had to well, we also did, we did a little bit different on some manhole covers over there. So we've done that. We're now going to go back to the golf course.

There's four or five on the golf course across one of the holes that we're going to do the same manhole work too. But going back to the ozone, this is from what I understand, this ozone injection process has not been used in the state of Colorado. It's new. So the contractor that we're working with on said let's try that pilot program.

That worked very well. We're now doing, we built the facility there. The engineering of the piece of equipment, I'll call it, that continually injects this ozone stuff into the sewage wasn't designed properly. It wasn't designed strong enough to continue to do that. So number one, any cost involved in upgrading that and getting the bigger whatever it's totally by the manufacturers. Not costing the district any more money for a couple of reasons.

Number one, they designed it so they should stand by it and they are standing by it. But probably more importantly two the contractor. And I'm drawing a blank on their name right now. But two the contractor, assuming this continues to work well. Which we think it is, it's opened a big area of this kind of. Remediation. Remediation there you go.

There's a good word for it. And so it's really important to them too. To me it's really important to us to get that odor done. But it's also important to them to make sure it's right so that they can market it. So this is what we've done in Castle Pines and here's how it works. But until it gets there we're not satisfied.

And we still get calls periodically we reach out and talk to those specifically Nathan Travis, who's been involved with this. Had a gentleman call him one time just about a week or two ago and said, it's kind of strange that, that you're supposedly getting this work done now as opposed to years ago. And his answer was. When he first came to work here, 2011, I believe it was, this was an issue, and he never got any clear direction from the board or the district manager at the time.

It was, okay thanks. Let's go talk about something else. So they never gave him direction to fix it, my words. This board comes along in May of 2018, I come along in October of 2018. Nathan sits down with me and says Jim, Houston we got a problem. What are we going to do? I visited with all of you and it wasn't yeah, push it aside. It’s let's fix it.

So that's what other new manholes came in, manhole covers. Better than the ones you see all over the other place. And there's ozone injection. So he has gotten clear direction from this board and from me to fix the problem. And he's getting very close to it. So there are still some people that are upset and understandably because they've been bought in.

And I wouldn't be happy with it either. But from an optimistic standpoint, I believe we've got this thing almost taken care of. Once this correct amount of injection has to be constantly injected into the sewer water, to be honest with you. So by the time it travels through Forest Park and all the way down to PCWRA, it's taken care of all the way down. So I just wanted to bring you up on that, Chuck.

Chuck:

Jim, quick question. Your comments we're, we're getting close to it. We're near a solution. I know, sounds good. Realistically, do you have any guess at a date that this might be, the equipment might be reinstalled and operating?

Jim:

From what I understand in a conversation I had today with Nathan is that that should be around next week.

It's what he told me. But as we all know, everything is subject to delivery and so we're pushing them as fast as we can. The manhole covers on the golf course, we're doing as quick as we can. So we're going to go ahead and do that work so that it helps that situation. I will keep the board posted via email on any updates or changes in time frame that that's going to be there.

In addition, Nathan stays in contact with a person or two down there that that seems to be the most concern everybody has. But the most concern.

Chuck:

Has your contractor said that the equipment's in town, or it's on a freighter out in the L.A. harbor or, or do we know?

David:

Yep let me, let me grab that.

Jim:

I don't know, he might.

David:

The answer is yes.

Chuck:

Yes, it's in the.

Describer:

The last part of the sentence is inaudible.

David:

Well, I mean what Jim saying is, is spot on. Something that we inherited and something that we're working on. But new technology to say the least. We have run into supply train or supply chain issues. You may, you may first recall the chlorinator at the water plant that culminated in, in we losing pressure. And state insisting on issuing a boil order.

Nobody's fault, parts weren't available. And they’re, they're still not available. In fact we're using borrowed parts and, and, but we have backup even so in this situation. Be assured that, while they were pursuing pieces and parts to the pump that failed that created this reoccurrence of the odor. He's gone ahead and requisitioned a second pump and, and we may get the brand new pump before we get the parts to the initial one.

But kudos is the fact that, lesson learned. We not only are going to have one, but we'll have a backup in the event that it goes down as acutely as this can, consume the environment in the summertime. Not so in the winter. But, we haven't gotten either. We haven't got the parts and we haven't got the pump. We're being told wait ten days. We're taking bets on which one we get first. Are you in?

Chuck:

I’m in, thanks Jim.

Jim:

Okay, thank you.

Chuck:

Thank you, Mr. President.

Jim:

One other thing I want to visit with you on. And this is really related to the inclusion, the Parker inclusion. As part of this study that seems like it has been going on for 30 years. It's only been going on for almost three years, basically two and a half years. Part of that was a report that was performed by Jacobs Engineering.

Jacobs Engineering is a, is an engineering firm. Local engineering firm that went through lift stations. Our plant, our interconnect pump station went through a lot of things. And this actually draft came out in July 24th of 2020. So it's been well over a year that this came out. In the report itself. It identified what I'll call educated guesses as to what money need to be put into the water treatment plant to bring it up to snuff. If there was issues that they identified. And other items related to our operations, basically.

There's been some thinking we haven't just sat on this. We've been working on it because we needed to do that. So I want to point out three areas, and give you just kind of a brief update as to what's going on. And one, of course, is the water treatment plant itself. They identified two point.

Describer:

Jim flips through his packet to get the exact amount.

Jim:

$2,438,200 as work anticipated or needed at the water treatment plant. And it's pretty specific of a lot of the things we have been working on that for quite a while. As a matter of fact, we have paid for about $415,000 of stuff. Without going into particular detail of stuff, I don't really know off the top of my head. We've already paid that.

We have also, we have some estimates from bidders, not bidders, but basically entities that do that pumps and what have you. That brings that $412,000 up to about 1,000,126 once we get everything done. But there's still some other items that still need to be. We need to get proposals on and bids from. And so we've been working on that pretty hard and still making a lot of good progress on that.

And we're hoping to get it done. We're running into the lead time just like almost anything you get nowadays, it takes. So it made some of these items that we have ordered to help with the treatment plant itself. Aren't delivered until January early, early 2022. So that's some things we'll need to work on. But that's, that's a big part of what we're working on this report.

Another thing that was highlighted in here is. I don't know if anybody's noticed, there's construction work going on right outside the door here. Is anybody noticing? No. Well, that was also the water line that we are replacing in there was a very high ticket item. Identified by the Jacobs report. And basically by Parker. And so we had the ability to say, okay, we'll pay for it, you do it. Or do what I think was the right thing to do, and that was to go jointly with the city, which helps both sides from a cost standpoint and their roadway project and our pipeline project.

And so that's happening right now. So that also dives into the costs that Jacobs had identified that the, that the district will have to, or somebody will have to do at some point. And we're moving right along this project out here, contrary to people driving it every day. But it's you know you mess up a kitchen do you get the cake done.

And then it really is worth it all. So I wanted to point those two out. Another item that is really not part of this report, but it is important. As you know, over the last few years we've been working with our GIS system, Nathan particularly has been working with Aims. A-I-M-S, a gentleman by the name of Jerome, over the last few years.

They've taken pieces of it and upgraded it. And the ultimate goal at that point was to come up with a GIS program that would identify potential breaks or time to replace pieces of equipment. So we were moving along there. Parker said we have a good GIS system too, and we'd like to have your GIS system. In essence my words mirror theirs so that they can use ours just like they use theirs.

And so we've been going through that and a number of, of conversations and calls with Jerome, particularly with the lady. I think it is with Parker that's involved in this. They speak a whole different language than I do. And so we're probably going to move some of that up as far as the timing is concerned. So that we can end up with a GIS program that will be, lack of a turnover acceptable and comparable to, to Parker's.

When we turn that over. I don't know the total cost yet. This, this particular finishing it out, I'll call it just kind of came up recently. So Jerome asked a whole bunch of questions about what they want to see on this. Those questions have been answered. And now he's basically putting together not only a cost, an estimated cost, but the time frame to complete it all. So I wanted to bring you up to date on that. So unless there's any questions, that's all I have. Interesting.

Very appreciative of your efforts and staff's effort. I know that their hearts and, and business plan is set on trying to accomplish these things before year end or by year end. And that's just a, a compliment to you all. Good luck with that. If there's anything more the board can do to facilitate that or make it any easier.

You know that we're here. Aims, is that company that we hired, shortly after, you were brought on board. And, and it was specifically to bring a science of professionals to the forefront. Having everything to do with every asset that the Water Enterprise Fund was and/or had responsibilities and stewardship of.

I don't remember when, when, when we completed that work. Probably a year and a half ago. Those that we surrounded ourselves with had indicated that Castle Pines Parkway main line was not due. Based on manufacturer specifications, time of installation, type of pipe, type of bolt, type of washer, type of nuts, etc. was not due to be replaced for some time.

Is that correct? Correct. And so, we expedited it. I think we made that very clear in our IGA with the city. Again, we've got folks that are trying to muddy the water and, and with misguided ill-willed innuendo. That suggests that if we would have done it years ago. The only funny thing is, is that a part of that conversation was somebody that chimed in and said well the street will be concrete then as opposed to pavement.

But, you know, people like that usually regret all the nastiness that they spew. same thing with the water plant, right. The water plant was not due. I think that there's a councilman as well who has been suggesting that the water plant has been behind. That it's not only inferior but by what was the last figure, $12 million or what have you.

So again, somebody that's speaking without the facts. Or without any conversation with you I'm going to assume. Correct. It's a shame. Shame on them. Shame on them both. And, and, and I deplore anyone that participates in such garbage. Or suggests, or implores other people to do that in their stead. If they've got something to say and they want to say it and it's factual, I'm confident everyone would benefit from it. Otherwise it's deplorable. It's pathetic, and shame on you. Great job Jim.

Jim:

Thank you sir.

David:

Council, I'm sorry to interrupt with that. Colleagues, is there any comments, questions, concerns for, for Jim?

Jim:

Oh, I do have one other one. And I'm surprised, Director Lowen didn't bring it up. We found out last week that there's three piles of stuff that are sitting on the ground up in a Coyote Ridge parking lot, up above where the skate park is. Two of them were very familiar.

Describer:

Chuck turns his mic on to say something and Jim sees this and tells him to continue.

Jim:

Go ahead, Chuck.

Chuck:

Define stuff, that doesn't sound good. We're talking about concrete, gravel.

Jim:

I was going to do that, I've just started explaining.

Chuck:

I didn't leave people with the wrong idea.

Jim:

I know yeah. So those three piles consist of one of them I think is like sand. One is like gravel or what have you. Which is not unusual because the Highlands Ranch community is responsible for trails relatively near that.

So over the years when they come in and rehab those trails, we've allowed him to put their temporary materials there to take care of. It's a better staging point. So that works out fine. The other one, we're not sure if that's the one that's got concrete, dirt. It just doesn't look as neat as the other two. So I talked to Craig, he said I don't know where it is.

And so I visited with Nathan. And you might, some of you might recall right outside our little driveway here we had a waterline break a few weeks ago. And so we call in the same great contractor that comes in and takes care of it for us all the time. And sometimes there's usually a place kind of over near Lift Station three where they'll put that stuff and then eventually haul it away.

Well, that was kind of full over there, we think. And Nathan hasn't got back to me yet. But we think that's what they here's. That product was something that came from right out here as they're digging up and fixing the pipe. And they put it out. And I'll let you know as soon as I get the final answer on that. But I wanted to address Chuck's comments.

Chuck:

I was more concerned about you defining the word stuff. The three piles of stuff.

Jim:

Well, it kind of looks like stuff.

Chuck:

Yeah, thanks Jim.

Jim:

Okay, you're welcome. Thank you.

David:

And because you guys want to belabor the issue.

Jim:

I used a nice word, Chuck. You know stuff is okay.

David:

We have some stuff here today, no. Thank you. I, you know, I started the meeting off with the kudos to all the folks that were in cleanup day. David Anderson who is one of our employees and an outstanding employee. Works with Craig and Jim cornered me during that period of time. And he said David I said you talking to me?

No, he said you know what we ought to do is we ought to, once a month, roll out one of these large 20 yard, 22 yard, 22 yard, cubic yard dumpsters. Down and around Coyote Ridge whether it be in the cul de sac there, in a, in an orderly pickup manner or wherever we decide to do it. But then to communicate with the, with the residents that once a month we're going to roll that out.

And for anyone that has these large items that we have a tendency to have to wrestle with whether they be water heaters or couches or mattresses or what have you. That we have this program where we have a roll out dumpster once a month for the larger items. Jim I thought it was just a no brainer. I was hoping that you could follow up with, with that idea and, and give the board an update on what you do find out with regard to cost. And you know, short write up on how that program's going to work so that we can give that to communications folks.

And get that started right away. While we don't want to compete with the recyclers when it comes to Christmas trees we know that that's an issue as well. But the sooner we get the information out I think the, the more successful we’ll be. But I thought it was just a stand up dynamite idea.

Chuck:

I would caution you, Mr. President and Jim that having 20 years experience in the commercial area. You'll end up with mattresses, couches, desks, old cars, whatever can fit in any container you have or leaned up against the outside drywall.

I mean, you will get everything. So it's an invitation to not drive to the dump and pay a fee. It's an invitation to drop it in one of our parks. So I think we'd better be cautious on the size. And how we, how we monitor it.

Jim:

I agree with you, too. And I like the idea. David and I talked, David Anderson.

There's too many Davids around here. Anderson and I talked about it. So I like the idea. But just to give you a, a recent history. The, the area of Hidden Point recently had a cleanup Hidden Point day, I'll call it. I think it’s probably different terminology. And they put a dumpster over in our parking lot at Coyote Ridge. Two things happened. It overflowed.

Chuck:

Number one, it filled up with stuff.

Jim:

It filled up with lots of stuff. But, but it also, the stuff was also all around the outside. And they had a problem with getting it removed or hauled away, but still a good idea. But I think we need to make sure we get the logistics right so that it is, is not an eyesore for us. I just wanted to point that out. I think that's what Chuck was talking about.

David:

Yeah, not a problem. I just didn't want to slip through the cracks again. I, you've heard what I had to say at this point. I appreciate all the comments. the words of caution and your experience it shows through your gray hair.

Jim:

No, that's why he's retired now. Just so you know that.

David:

All right. We were talking about Jim's report. Was there any other comments, questions or concerns before it's time we closed that item?

Hearing, hearing none. Jim, thank you very much. Council would you take a look at the motion that was made awarding those assets to Aurora? In looking at it, what Chris had written I want to make sure there's no misunderstanding publicly. What, what I heard was that the closing will only occur simultaneous with the closing of the inclusion of Castle Pines North Metro District into Parker Water and Sanitation District. Correct. We're only talking about the water and the sanitary sewer as a part of the inclusion. Correct. Not the remainder. Do we need to spell that out?

Kim:

No, because the district itself, the territory of the district, is being included in the Parker Water and Sanitation District. So it really doesn't matter what, what parts of the district are being taken over.

David:

Well, it was more for public consumption and clarification than anything.

Kim:

Yeah, and if you want to change the motion for that purpose, just to clarify, that's fine. But technically it's the district territory being included. So no closing until that takes place. And then as far as the, the items that are being taken over by Parker, that's a whole separate matter. And that's the purpose of the IGA with Parker Water and San..

David:

Which only encompasses the Enterprise Fund, which only encompasses the wastewater and the water. Correct. I'm clear. I just want to make sure that our viewing public and those in the audience are clear as well. Yes. Okay, very good. Thank you for that.

Robert:

And thank you David for your detail as usual. Thank you.

David:

Going to open up the meeting for item 11, director's matters. I am going to apologize to my colleagues for jumping ahead and asking for their forgiveness. We have chamber here. And at our request, of course, we're all inundated with the whole idea that is budget season. And we're looking under all the stones to make sure that we haven't missed anybody or, or any one item moving forward. And, why we're going to get to that business acutely here in about 30 days. I thought it would be an excellent time to hear from the chamber. Tina.

Describer:

Tina is speaking off mic to David briefly and it is inaudible.

David:

You, yeah let us know what you're up to.

Castle Pines Chamber of Commerce Executive Director Tina Hansen:

Okay, there we go. Good evening Mr. McEntire and the rest of the board. Thank you so much for having me. To be honest, I was asked by Jim a couple weeks ago to attend this meeting. And I'm always very thankful to do so, but I wasn't quite clear on the comments that I was supposed to prepare for this evening.

So, I do apologize if it's not as distinct as it could be. But I will tell you what the chamber has been doing and what we're looking forward to doing in 2022. And just our continued mission that we've been working on thus far. I brought my colleague Whitney Shank here with me. She's our events director, and she has been in charge of our large community events that were held over the summer.

And I want to make it clear and a really honest thank you to the Castle Pines North Metro District for your support of the chamber and for your support of our activities on this west side of I-25, including Party In The Park and Food Truck Frenzy, of which you were platinum sponsors of. And we are very thankful for your support of those events.

The one event that didn't occur that you were actually very, very generous to quickly agreed to support when we needed your help was the Race to The Pines event. That event was just not a success for the chamber in any stretch of the word. It was going to lose that. It was going to cause the chamber to lose money.

We did not have the registrations we needed, and our main sponsor, Castle Rock Adventist Hospital, wasn't that comfortable having a gathering of people. Just due to the uptick of Covid in their world. And so, but when I asked Mr. Worley and Mr. McEntire for support, they were quick to say thank you, or quick to say yes.

And so I appreciate that. But when we found out we weren't having the event, we then quickly said we don't want to waste your good, good money and support on something that wasn't going to be successful for us or for you. So thank you for being so kind as to say yes to the chamber. I apologize it didn't come to fruition as it could, as it could have.

In addition to that though we have hired a new employee that's working with government relations and public relations. And she has been tasked to help with economic development within the brick-and-mortar companies on the west side of I-25. So we are having a meeting up at the end of this month for all of those businesses that own a storefront in Castle Pines to help encourage them to come to the chamber when they need our support and help.

We have just recently planned our 2022 calendar, and we will be doing the events that we have done in the past. But we have been asked to do things like a yard sale, paint drive, some of those things that the Masters Association used to do. And so we do have a community cleanup kind of initiative and activities planned for the end of April that we will be doing another paint drive and possibly a yard, yard sale, community yard sale like the Masters Association used to do. Because we find that our members and our community are looking for that.

So we will be adding that to our mix of events. And in addition to that we too are budgeting. We have a strategic planning meeting coming up in November and the chamber is going to skate by financially by about this thin of a margin.

Describer:

Tina holds up her hand and puts her pointer finger next to her thumb to show the margin being small/thin.

Tina:

And when I say this thin I mean hopefully we'll stay in the positive. But it's been a very challenging year, a couple of years for the chamber. But we are financially stable at this time looking for more growth and more businesses to come into our community so that we can help support them. And that's the report I have thus far. Thank you.

David:

Can you hang there for a moment? September 23rd, a day that will live in infamy. These are fuses.

Describer:

David puts AC fuses on his desk to the front of his desk to represent fuses. He then holds up a piece of paper for the invoice of them. This is an invoice for $134.37.

And while you knew about the same time I did, maybe a little bit ahead of time. When you directed to, or when I was in receipt of your email. It went something like this. The city of Castle Pines is aware that there has been a loss of water pressure throughout the west side by 25, and they encourage residents to contact Cash Pines North Metro at this number with any questions.

This does not impact the East side, as the city, in bold. As the city learns more we will get that information out to the public. Thank you for disseminating that. When you had it. but the question is. Who were the recipients of that email?

Tina:

That would be the people that are on a contact list. So community and business owners in Castle Pines and surrounding areas.

David:

And you mentioned that the city and Castle Pines North Metro District are platinum members. They are. And so we're kind of like equal you know, and I noticed that in this communication, that. It had the chamber logo on there and it had the city of Castle Pines, but nowhere to be seen was CPNMD. I see. Why was that logo absent?

Tina:

It's a good question. I have an answer. Okay. So the, during Covid, the chamber and the city disseminated a lot of community information as co-branded information during the Covid pandemic to businesses and communities. And so the city and the chamber often times collaborate on communication pieces that go out to our contact lists.

And so when we share, when we send shared information from both entities we include the logos together. It was, it's just a template that we use when we send out community wide information at the same time. So I will tell you, I was boarding an airplane on the way to Disney World when I was told of the incident.

The city called me and said there's been a water incident. Would you mind co-sharing information with us as you've done in the past? I said sure we've done it many, many times. And I put the information out as I have probably 20 or 30 times with that same overarching collaborative logo information, contact or sorry email, e-blast.

David:

And appreciate that. Yeah. Well, you can appreciate the fact that you're speaking for the city here. I was curious as to who prompted you to do that. And, and, and even more so why I, I got it at 10:02 a.m. and having done that and got our arms around the fact that we had some air conditioning fuses that were blown.

Okay. And some electrical parts in what's called a drive because of the heat, it caused this motor to go down in the interconnect pipeline. Okay. And while if that's not bad enough, what was worse for a second time when one of these pieces of hardware or software doesn't matter stop. This time the person in charge of making sure that given all the time he had to react didn't.

And it created, again, a potential scare. The state firmly on top of the report and opted not to, characterizing it as one of those things that happened all the time. No boil order necessary. Okay. Thank you very much. But I then sent you trying to get the information once we got the approval from the state as to what we could say, I then sent it to you at 1:47 and never heard back. As if, as if.

Tina:

I was on an airplane.

David:

As if you got your answer. But you left everybody else in the lurch.

Tina:

You know, I'll take full responsibility of that. I went on a vacation with my family, and I was out of the loop from that moment on. And that was my error for not disseminating that information. Wasn't on purpose. Wasn't for any reason. But I'll take full responsibility for that error.

David:

Well and, and, and should you wish to share that with our residents who fear according to some. The delivery of, of clean safe water. Sure. Because of the time difference between what we're allowed to say and when we say it, et cetera. This two had, as opposed to minutes.

Well, it still hasn't been cleared up from a chamber's point of view. So it doesn't look real good from my perspective that the chamber is doing the city's. Well I don't know what it is. And, and, and, yeah. Frustrating it, you know, it cost that gentleman his job. And that's the degree of, of passion that this board has for the ones they surround themselves with. To ensure that everybody has, is accountable.

Right. So let me continue. I accept what you have to say, and I'm sure my colleagues can speak for themselves. But again, I hope you can appreciate where this causes some people's minds to go. I mean, to the best of your knowledge are the, are the chamber officers or the board members and/or the staffing taking an official or unofficial position or posture in support of, of, any entity or and we got an election coming up. None. None whatsoever. None. So anyone that's out there suggesting that.

Tina:

Would be misinformed.

David:

I haven't, well and I hadn't seen any follow up on your part on this or that. But it's out there and we both know that at least from which it rains, or pours or. Does a chamber plan on making an endorsement?

Tina

No. No. We, we did not do any kind of advocacy or endorsing of any candidates whatsoever. We never have in the past, and we don't plan on doing so this year.

David:

Very good. you didn't say or I missed, and I apologize if that's the case. Well let me, let me back up one last time. This email that we got on October 5th. Just so I don't feel or sound like a baby whining, right. In here be doggone it if, if on page two you're not thanking. And you go, you say thank you to the following patron members.

Tina:

We've done that every year.

David:

And I love it, right.

Tina:

Yeah it's a good thing.

David:

Starts off this, nothing like a sincere thank you. City of Castle Pines, Mayor Radloff, manager Mike, Council members Melissa and Deborah and Ben and Kevin, Roger and, and Tracy. And then into CPNMD president David and Jim. Do you hear that? Crickets.

Tina:

I work with you two, and I work with all of them. So I was listening to who we work with.

David:

All I'm saying is you can appreciate where some of the residents are asking me the hard questions as to. I understand. Why is there this unbalanced or disproportionate, don't you guys give to the district or to the chamber?

Of course. Of course. And are we a proponent of that, that, that business that you are passionate about as well? Absolutely, why are they playing politics? And I don't have that answer and I haven't suggested one. I just thought I'd bring it to your attention. And thank you for listening to me. Nothing, nothing personal. I just wanted to share with you the stuff that I'm being fed and, and. Did you, before I give it to my colleagues, did you share with us what you thought your budget was going to be next year at all?

Tina:

I did not.

David:

Okay and, and when would you be in a position to share that?

Tina:

Our budget with you? Yes ma'am. For what purpose?

David:

For, I got to believe if you're going to prepare a budget you're going to prepare and ask.

Tina:

Of course yeah. I mean of course, I don't know if you just want to know.

David:

Okay nevermind about the budget.

Tina:

Our budget. No, yeah we have not prepared an ask yet because we're working on some initiatives we would hope to partner with you on. So yeah I will be, definitely within this next month before your next board meeting. Be willing to put together and ask and share our budget as well.

David:

That'd be great. We're just getting to that point as well. Same, same. And albeit with the inclusion it will be, it will be in a different environment. Sure. We didn't want to leave you out.

Tina:

Well, I really appreciate that. I just have to say I feel a little bit caught off guard tonight. And I wish I would have known that you were going to.

Sorry, I get emotional. Kind of attack me a little bit. I mean these things were, the thank you was done with good, like all good intention. And that just seems crazy to me that you would go down the names listed. Doesn't make sense. I have a very good relationship with this city. They give me probably three times the amount you all do.

It's not all about the money, but it's helpful when people support you in a big way. And I just feel like I was not prepared tonight to be in some ways attacked by you. And I don't. I want it to be known publicly that I think this is unfair and in some ways very unprofessional of you just to kind of go in. Right at me and without any way for me to prepare. So I just don't think that was the right thing to. Sorry.

David:

And I, and.

Tina:

I'm sorry, I don't usually get this way. I'm just very upset.

David:

And I, and I appreciate that emotion. Yeah. You can now understand how I felt. You can now understand when, when being barraged by innuendo. Okay. Or fact, what's in writing or not. Right. Asking for answers and not having a hand in it and being provided with all of this that suggests otherwise. Okay. I acquiesce to none. I acknowledge none of them to be fact but rather hyperbole, fiction. There has to be a reason. There has to be an explanation. Hence I wanted to just make sure that what did get out there in the public viewing, as opposed to some of the other platforms that are disgusting.

Tina:

Yeah, I understand.

David:

That you were aware of what was going on. I understand. And how you and I both felt and my colleagues, I'm guessing, attacked and, and unfairly so. Nothing personal Tina, we love you.

Tina:

I know that, I know that.

David:

We love what you're, what your passion. It is, it.

Tina:

We work so hard.

David:

And you're very good at it. So accept my apology for sharing.

But that was the, my only intent was to. I understand. Be in the same boat with you. Because I felt the same way. I understand. Okay, thank you so much.

Robert:

I'd like to be the first one to offer an apology. And thank you for your professionalism, as always that you present to us. if there was something said or whatever. And just hope that we can communicate better. Yes. Offline or online or. Sure. In the future. And this board sincerely apologizes.

Tina:

Oh, I'm so sorry I didn’t mean to get emotional.

Robert:

For any perception on either side that would make you feel uncomfortable. And I mean that. Thank you. Wholeheartedly and I am speaking for the whole board. Thank you. Thank you.

Chris:

I do want to jump in also. So Tina, appreciate what you guys are doing. I do want to go back and ask a specific question there. Sure. And you can take a breath. I'm. Yeah. not gonna rush. It's fine. But you didn't, you did mention about meeting with the, the businesses to see how you can help.

Yes. And my question, what are some of the things that you guys do with them? Because, the reason I ask is that has come up before and I'm not aware of some of the things. And I think it would actually be good if we can at least know what are some of those things that you guys are planning to do with them. And then maybe is that something that we want to help with or anything like that. So what are some of those type of support…

Describer:

Chris was inaudible at the end of his sentence when Tina started to answer the question.

Tina:

Our, our business-to-business activities include networking opportunities for businesses to get together and share ideas, like lunch. We do lunch and learns where people can learn about social media outreach marketing.

We do free trainings for people that want trainings in different areas whether it be accounting, marketing. We have a month, monthly list of, of trainings that we do lunch and learns for those businesses. And then also we, our current business membership director, goes in and does check-ins every week with different members to see how their business is doing.

How can we communicate with, or how can we promote them better on social media. We put out, we advertise businesses on social media. If they're having an event or a sale, or we send a weekly email out every Thursday about the businesses and what they're offering to our community. So they submit things to me as a marketing director, that's the other hat that I wear.

And I disseminate that information to help promote their, their activities. We offer opportunities to have booths in different, different marketing opportunities that are large events. And then Shannon, our membership director, like I said goes into personal visits and check-ins. And we have a new system where we check off each business that we've talked to to see how they're, how they're feeling, what they need.

And then also our economic development meetings that we're hosting, are meant for kind of around a discussion of businesses to tell us their aches and pains. And so in a nutshell, we basically just support businesses in any way that they need. And we talk with them face to face as much as possible to do so.

Chris:

Okay appreciate that. Thank you very much.

Tina:

Yeah, you’re welcome.

Robert:

Can I ask you one question? Sure. Just because I don't know either. Yeah. Has the ice skating rink reached out to anybody?

Tina:

I, what's that?

Describer:

Someone in the audience is talking inaudibly off mic.

Tina:

Their members, but we haven't heard much from them whatsoever.

Chuck:

Tina, thank you for your passion. Exactly. I think you, the way you feel. I hope you understand. That's the way this board feels about the work effort we've put in for the last several years in doing what we have done for the community. It's a big picture. Sure. And so we have your passion.

Tina:

Yup. It is, it's basically what's pouring out right now yeah.

Chuck:

Grown men aren't supposed to cry. But it's okay for you to do that.

Tina:

Well, if you need to you can go ahead.

Chuck:

I just want to make sure. And I'm probably being redundant. But I would hope that, in the future, regardless of your co-branding anything with the city. Sure. If it has to do with water. Yeah. Pick up the phone.

Tina:

Yeah, I can, I can and would be willing so much to do that.

Chuck:

Okay. Absolutely. I think that was really Dave's point. Yeah. You want to write about us, talk to us. The city doesn't run us. Agreed. We don't run the city. Aware. We're a separate organization.

Tina:

I'm aware. Do you know, I think I fell, and this is my fault. I fell into that. Over the last year, we always just send out co-information.

And I sent out the co-information, as I've done so many times before without thinking correctly who it would affect. And that's my error.

Chuck:

I thought you thought correctly tonight and I got it. And thank you. Sure. I appreciate your passion. Sure.

David:

And I think we all do. Again, heartfelt sincere apology for catching you off guard. I'm surprised you weren't aware of it as well given the form from which it came from. And the fact that I have copies, so unaware. Unaware of. Unaware that you didn't know.

Tina:

I didn't know what I was coming here for tonight.

David:

Or what I had to share. I thought you would be aware of but that, that, that being said, I hate it when you cry. It does make me cry. And, and that was never the purpose, okay. And, we look forward to hearing about next year.

Yes. We look forward to how we're going to play a part in that and.

Tina:

I appreciate that.

David:

Know that all of us have contact information available to you at any time. Yes. You've earned it. And, anything else?

Denise:

Yes, yes. First of all you're allowed to go on vacation, it’s okay.

Tina:

I guess not.

Denise:

And as much as I love David I. I'm sorry. That was, that was, that was an attack. And I think she should have at least been informed of what you wanted to discuss so she could have been better prepared. That's my opinion, because we don't like to cry in public, but it happens.

David:

Thank you. Thank you. Denise and thank you. Thank you. Tina again I apologize.

Tina:

No problem. Thank you. Accepted, accepted.

David:

Thank you so much. Thank you. All right we’re going to move from, I guess that’s number…

Describer:

David is talking off the mic, then turns his mic on. The last part of his sentence is inaudible.

David:

Carol Henry. Carol, would you please give the board an update on where we're at with our pickleball pavilion?

Carol Henry Castle Pines Resident:

Good evening, Mr. McEntire and members of the board. My name is Carol Henry. I am a principal at Design Concepts. We are landscape architects located at, in Lafayette Colorado. 211 North Public Road. And we have been working with Mr. McEntire and Mr. Worley on preparing improvements to Coyote Ridge Park. Which include five lighted pickleball courts, landscape improvements, some site furnishings, and as well as some drainage improvements for the project.

We are on track to submit those drawings for review, final review both for the metro district and for the city, who public works needs to review those. But it is going well, again we've got some water conserving landscape we're putting in, native seeds, some irrigation improvements, and a new power, power source as well.

Yeah. Shade shelter, some picnic tables and benches. So I think it'll be a really nice improvement to the area that currently has the, the skate park.

David:

You've also had the benefit of, of working with Craig and. Yes. And utilizing his expertise and and, see his notes all over it, it's reassuring that you guys speak the same language. At times Jim and I are, are.

Describer:

Jim waves his hand over his head as to say/signal that that kind of information goes over their head.

Carol:

Yeah. He's been very helpful to give us. Those.

David:

Yes. And it's so good. You were contracted last year to prepare this phase one and had a very specific schedule. How are we doing schedule wise?

Carol:

We are doing well. We’re, we're preparing now to, again to submit the, the drawings for review for the, for both of you and the city. So we are on track.

David:

Any impediments that we can help with?

Carol:

Only in, not knowing the exact review schedule that Public Works will have for our drainage improvements. Sure. So that will be dependent.

David:

And, and when you make that submission. I think it's due by Friday. Let us know if you have any concerns whatsoever. And will work with you and, and make sure that we keep on schedule.

Any other concerns or tools that you need?

Carol:

Just filling out the Excel.

David:

We got that.

Carol:

Permitting request so that we can get the, the new.

David:

You did not receive that back from Craig?

Carol:

No. Not yet.

Jim:

Craig has filled out some of it. I've got to do a little work on it too. So most, most of the stuff has been filled out. I'll get it to her.

David:

Very good, Robert.

Robert:

Engineeringly, because we know supply chain and everything else. For the constituents do we have a timeline, a generic one that It would, of completion? If everything goes right.

David:

Sure it’s…

Describer:

David is speaking off mic and it is briefly inaudible.

David:

I'm sure that I have a copy of that agreement, but as I recall, it. Well, nothing has changed since entering into the agreement with Carol's firm. And while we shared that schedule with everyone at that meeting including Councilwoman Engerman. She may have it faster than I. But I believe that it is where our rollout time is in May. Yes that. So far so good.

Carol:

So far so good. Fantastic.

Robert:

Excellent. Thank you.

Carol:

I'm checking on lead times and things right now for, for the different products we specified. Thank you.

Robert:

Marvelous. Thank you. Thank you.

Chuck:

Carol, just for my own curiosity and some of the constituents. With your landscape design do you take into consideration protecting the homes that might be nearby with trees or something to, to prevent lighting from getting into people's bedroom windows or noise berms?

So there's not a lot of noise. And people like me yelling when they miss a shot or something. So noise and light particularly as it, as you go around or closer to a home or homes.

Carol:

It’s currently on the, the West and North sides. So we have it surrounded with evergreen trees. And on the South side we have shade trees as well. And then we have shielded lights. Okay, okay.

David:

And that huge topography that.

Chuck:

There's a lot of rage in the home and.

David:

And elevation yeah. Between the finish floor and the top of the hill. We're well below that. So all right. Thank you. Thank you. It was April.

All right, very good. Thank you Carol. Is there any, any other business, director business? Hearing none is there a motion or well, let me close item 12 or 11. Open it up for public comment period. Three minutes maximum per person. Ken had a lengthy sign up sheet. No one indicated at that time they were going to speak. Is there anyone that has changed their mind? Dawn, sure welcome.

Dawn Jewell South Platte Basin Water resources supervisor, City of Aurora:

Thank you. Thank you very much. I appreciate it. My name is Dawn Jewell and I am the South Platte Basin Water resources supervisor for the city of Aurora. And I'm here tonight just to say thank you very much to the board, all of you on the board, to Jim Worley, to Kim Seter. Aurora wants to thank everybody on the board and Jim and Kim for their fair and transparent process with this Castle Pines North that you've undertaken with the sale of your water rights.

It's been a wonderful process, and I thank you for that. We also want to congratulate you for your merger with Parker. We think that is a move that is certainly in the best interest of your residents. And we look forward to working with you to close this transaction upon your timeline. That's all I had to say. Thank you very much.

David:

Thank you Dawn. Mrs. Steelman.

Describer:

Kim is helping Betsy turn the mic on.

Betsy Steelman Castle Pines Resident:

There, okay sorry. So Betsy Steelman speaking as a resident of Castle Pines 1073 Snow Lily Court. Number one I want to thank the board for all the work that they do tirelessly volunteering. I appreciate that. Also want to thank city council for attending the meetings and being attentive to what is going on. So I appreciate that.

But as a resident it is a very known fact that the metro district and the city do not seem to work well together. And I'm just a little disappointed that I hear open questions that come up during this meeting. And I realize the city manager and the staff are not here, but there's no comment from city council.

This is a great forum to have that communication happen. So as a resident I'm very disappointed that there continues to be two sides to the fence. And I ask you both to really step up, get involved and talk to one another. Because that can truly make us a better city. Thank you.

David:

Thank you Betsy. Appreciate those comments, Gary.

Describer:

Kim is helping Gary turn the mic on.

Kim:

There you go.

Gary Jones Castle Pines Resident:

Sorry, just to comment about the, the dumpster situation. Our HOA, which is Bristlecone HOA, we do that dumpster once a year. We only have 74 homes. We have to monitor it. We fill it up in 74 homes in one day. So as much as I think it's a maybe a, a well intentioned idea, I don't think it's something you want to get into, be honest with you.

Maybe help the individual HOAs do it, but we fill it up and you really got to watch the crap that goes in there. So basically, our HOA board sits out there from 8:00 o’clock till 2:00 o’clock monitoring people, putting it in, making sure it's just our residents. And like I said, it's full and so just, just a word of caution. Good idea but maybe not the best idea.

Robert:

And maybe we can collaborate all the HOAs one day a year to get it. Just if you bring your own trailer. But get a discount at the dump and for Castle Pines. If everybody's coming all at once maybe that would be suitable instead of what you're mentioning, just an idea. Like we're all throwing around.

Chuck:

We should consider giving Jim Worley a new job description. Monitor, no? Monitor stuff.

Jim:

Stuff monitor is that it? Yeah manager of stuff, I like that.

David:

Hearing no one else. We're going to close that public comment period item 12. Look for a motion for anyone that is interested in adjournment, all right. I'll make a motion to adjourn.

Chuck:

I'll second that. Third.

Board Voting All Speak:

All in favor? Aye. Aye. Any opposed?

David:

Hearing none. Meeting's adjourned. Thank you everybody for attending.