May 21, 2018
Transcript
Describer:
AGENDA
CASTLE PINES NORTH METROPOLITAN DISTRICT
BOARD OF DIRECTORS REGULAR BOARD MEETING
May 21, 2018 @ 6:00 PM
7404 Yorkshire Dr. Castle Pines, CO 80108
Kathy Rosenkrans – President Term Expires May 2020
Eric Anderssen – Treasurer Term Expires May 2018
Stephen Allen – Director Term Expires May 2018
Dave Brennan – Vice President Term Expires May 2020
David Necker - Director Term Expires May 2020
1. Call to Order Regular Meeting/Pledge of Allegiance.
2. Roll Call/Announcement of Quorum/Disclosure of Potential Conflicts of Interest.
3. Approval of Agenda.
4. Public Comments.
5. Action Items.
A. Approve Minutes for the regular meeting of March 19, 2018.
B. Administer Oaths of Office for New Directors and Board Transition.
Denise Crew Term Expires May 2020
Norman Froman Term Expires May 2020
David McEntire Term Expires May 2022
Robert Merritt Term Expires May 2022
C. Election of Officers.
D. Accept Financial Report and Items from Finance Director.
E. Approve/Ratify Current Payables For the Month of April (Checks # 23514-23621)
General Fund/Debt Service Approve $70,718.45 Ratify $137,979.37
Enterprise Fund Approve $205,935.82 Ratify $264,463.87
Electronic Payments (all funds) Approve $0.00 Ratify $109,131.45
Total Expenditures Approve $276,654.27 Ratify $511,574.69
F. Approve and Ratify Engagement of Norton Smith, PC.
6. Communications Report
7. Open Space Manager’s Report.
8. Manager Report.
A. Draft Retreat Agenda.
B. CWCB Loan Contract Amendments.
9. Legal Counsel Report.
10. Directors’ Matters.
11. Public Comments.
12. Adjournment.
Board Member Director Kathy Rosenkrans:
Good evening. I'd like to call the meeting to order at 6:03 p.m. Please join me in the Pledge of Allegiance.
Describer: The board members and the audience rise from their seats and recite the Pledge of Allegiance, as the camera pans from left to right from the board to management staff to the audience and back to the board. When they are done, they sit down again.
All Speak:
I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all.
Board Member Director Kathy Rosenkranz:
Director Necker is absent, excused. He has a memorial to attend. Director Anderssen is absent, excused. He's in Norway with his ill mother.
Board Member Director Stephen Allen:
Director Allen, present.
Board Member Director Dave Brennan:
Director Brennan, present.
Kathy:
We have a quorum. Disclosure of potential conflicts of interest.
All Board Members Speak:
None. None. None.
Describer:
The camera zooms in at three board members Kathy Rosenkrans, Dave Brennan, and Stephen Allen. They read, mark off, and keep track of their notes to stay organized and on track. Kathy and Stephen have open MacBooks as well as paper notes.
Kathy:
Approval of the agenda. Are there any other amendments to the agenda this evening? No.
District Manager Jim Nikkel:
None from staff.
Board Voting All Speak:
I'd like to make a motion to approve the agenda. Second. All in favor? aye. aye. aye.
Kathy?
Public comments?
Describer:
The camera pans to the right side from the left side to see the public attendees. The camera pans to the left to focus on the board members again. Kathy walks in front of the camera.
Kathy:
Okay. public, public comments. So, on, public comments. Three, three minutes to speak. Unless you're here representing an organization and, usually, no comment from the board after that. So, Chris Lewis.
Chris Lewis, Castle Pines Resident:
I'll go next.
Kathy:
I would prefer following the order of which they signed up. Thank you.
Describer:
The camera pans to the right and zooms in on the podium. After each public attendee gets to the podium, the camera zooms in on them. When they are finished talking they go back to their seats and the camera will zoom out momentarily to watch the next person walk up to the podium.
Chris:
Hello. Good evening. Thank you for the opportunity to make a brief comment. I just wanted to say, pretty much I would like to thank the existing board or the current board for all that you guys have done. And I appreciate all the service that you guys have created, essentially, worked on our behalf as a community.
And then I would also like to welcome the new board and say, we are fully behind the objectives of what you guys have stood for, and we wish you all the best and let you know that we are fully supportive and anything you need from the community. I hope you would reach out to us, make sure that this, is a fully transparent board going forward.
Maybe that we tape all day the meetings and put them online. Then we make sure that the websites are fully updated so that the community can both be fully informed and engaged in what's going forward. Thank you very much. You guys have a fine evening.
Kathy:
Gary Jones, please.
Gary Jones, Castle Pines Resident:
It's on? You're good. Thanks. So I too would like to thank existing board members and welcome the new board members. One thing that I do want to, kind of mention, especially for the new board members. I know that you probably have not had any interaction in terms of with legal counsel, but I encourage you to make sure that legal counsel advises you of your, juduciary duties as you are members of this board going forward.
I think that's terribly important. And I also would like to reiterate, I hope we have even more communication and more transparent communication going forward. So thank you all.
Kathy:
Thank you. Betsy Steelman.
Betsy Steelman, Castle Pines Resident:
Can you see me over the podium? I’m just kidding. Hi. Due to the, absolutely the existing board, of what you guys do, it's a volunteer position and kind of a thankless role because you don't hear what people love. You probably hear more of what people don't like. So appreciate everything that you do. Welcome to the new board members. just a couple of things.
I'm hoping that we get to see. One is a great working relationship with the mayor and city council. I think that's something collectively we can do a lot with. And then the other is, for us to be proud with the cost we'll pay for water and not necessarily be the second highest in the front range for the water rates that we have been paying.
So welcome all and thank you again.
Kathy:
Thank you. Deborah Mulvey.
Deborah Mulvey, Castle Pines Resident:
Hi I'm Deborah Mulvey at 12390 Serena Court. I'd like to specify that I'm here as a private citizen. I want to thank all of the board members that are sitting now, because for the past eight months or so since I became interested, every single one of you has been available to address any inquiry I have, whether you could answer it or not.
I appreciated it, and I still do, and I always will. So thank you. We may not have agreed, but I appreciate it. And you handled it with the utmost professionalism and civility, and I appreciate that. I always will, so thank you. And I, I want I hope the other members who are absent here today can see the video and appreciate that.
I want to specify, because an accusation was made to me in a capacity which I will not assume because it was made the day after council left the employee of the attorneys representing district, so I will not assume the capacity in which it was made. An assumption was made as to the capacity in which I presented myself at meetings.
I did not have to specify the capacity in which I present myself while I'm sitting in the audience. Nor do I have to say what is in my hands or the position I hold in my head while I sit there. But the accusation was made to me in writing. I'm here as a public citizen with my own thoughts, and no one should be subjected to a pejorative accusation as to what they might be.
All of my presence at these meetings, in this building to the board, have been made as a private citizen, and they are here today. Thank you.
Kathy:
Thank you. Jean Henry.
Jean Henry, Castle Pines Resident:
So my name is Jean Henry. I’m at 6746 Mary Court. And I'm going to be a little bit of a broken record, but it's been a difficult election. But I want to reiterate something I feel very strongly. That it is that the current board invested a lot of time, and always acted in what they believe was the best interest of Castle Pines.
So I think I speak for everyone here when I say thank you for all of that effort, I, I didn't agree but that's not important. Right. And to the new court. I’m going to say you set very high expectations, right, about transparent government and about moving quickly and rapidly. And I am confident that you're not only going to meet those expectations, but exceed them.
And now it's time to come together, right? It's time for us to be able to support Castle Pines. I'm a relatively new resident, and this is just a great community, and I think it's reflected in the passion with which people believe and act to invest their times. So again, thank you to the to the people here, and people who aren’t here.
And thank you to the new board.
Kathy:
Thank you. And, David McEntire.
Board Member-elect David McEntire:
I'm not sure if everyone can hear me without the microphone. Would it be alright to proceed without it? Or do we need it?
Stephen:
Will you actually push the bottom of it David. I’m sorry? Push the bottom.
David:
Oh okay. Something like that?
Stephen:
Push like, push it like an on button.
David:
Like that, that?
Describer:
District Manager Jim Nikkel walks up to the podium to help David turn his mic on. After it is on, Jim goes back to his seat.
David:
David McEntire 5732 Amber Ridge Drive, Castle Pines, North Colorado 80108. Just want to echo everyone's comments to this moment. The gratitude to the existing and current sitting board and, and staff, the team that has brought this city to this point and, and, the hard work of all of the, contributing, folks that that supported our, our platform and, and, the election process and, all the hard work that went into it.
I just can't tell you how impressed I was and how important you truly are to our moving forward, not up to this point, but where it has been echoed by some, that the work is is just begun. I'm sure it's a a, a characterization that's been used before my time. But we do have a lot of work, before us.
And, we're going to need your continuing support in that. I would like to introduce Corby, who is our videographer. I introduce him, at the request of the residents of Castle Pines North, to, begin to fulfill our platform promise of transparency and better … lines of communication. I might also warn you to behave. You’re on tape. And, it's with that, madam President, would that be the way to address you.
Kathy:
Just call me Kathy.
David:
Kathy? Just for everyone's information, Kathy and I had a conversation today, and and Jim was, was, brought into it. They were able to modify the agenda, that, you have access to right now. I just wanted to bring two things. Thank you for that. I appreciate that. That was, very constructive, and we appreciate that.
But I wanted to bring to your attention that under item 12, where the new board elect is going to take an oath. The election of officers, action item was, was, missed. So if we could. I'm not sure where you want to put that, but Kathy just wanted to bring that to your attention.
Kathy:
Well, we've already approved the agenda, so we can't un-approve the agenda at this point.
David:
Well, there has to be an election of officers.
Describer:
Someone in the audience, likely Deborah Mulvey, speaks over Kathy at this point making her statement unclear.
Deborah:
Point of Order?
Kathy:
You can…. It can be done at the start of the next meeting.
David:
That wasn’t our agreement.
Deborah:
Point of Order.
Describer: The camera pans to the left towards the board of directors, to put Kathy and Joan in view. After they speak the camera pans back to the left to the podium where David is to see him put the microphone back on the podium stand, gather his notes, and walk back to his seat. The camera them pans to the left to see the board of directors in view.
Kathy:
Can we go back and un-approve the agenda Joan?
Legal Counsel Joan Fritsche:
Can we go back and un-approve the agenda Joan? We can go back and amend the agenda.
Kathy:
Should we do that as a separate action item or should we do it right now?
Joan:
It's a separate action.
Kathy:
Okay. We'll do that under a separate action item.
David:
Appreciate it. Thank you.
Kathy:
Agenda item number five, action items A, approve the minutes from the regular meeting of April 16th, 2018. Did anyone have any modifications to the minutes?
Board Voting All Speak:
No. No. I make a motion to approve the minutes for April 16th meeting. I second that motion. All in favor? Aye. Aye. Aye.
Kathy:
B. accept financial report and items from finance director.
Describer:
The camera pans back to the right to view the podium where the District Finance Director, Amanda Castle is speaking.
Amanda Castle, District Finance Director:
Good evening. Thank you all for your time tonight. We have presented for the board's review and approval the financial statements, as of April 30th, 2018, there are a few items that I just like to walk you through. Property tax revenue recognized to date by the district accounts for 60% of the total amount levied in 2018. This is slightly above the amount in 2017, and I would expect to see a large jump in the summer months.
We get those final tax payments with ideally, over 90% collection in the summer. Beyond that, I will have you turn to page four of the finances and we'll just start from there. So, investment earnings year to date continue to trend over budget, which is great. It's always difficult to project where interest earnings will come in.
Luckily they're coming in much higher. So we have increased the projected balance to date, within all funds relative to interest earnings. Right now, I think that projection is pretty conservative, but we'll continue to monitor it and adjust as necessary throughout the year. Beyond that, within the general fund on page four, you'll notice that oil royalty revenue also, continues to trend over budget.
We currently have a projected budget of $100,000 in oil royalty revenue, that will continue to monitor. But those revenues are coming in significantly higher than we originally anticipated. Thank you. Moving on to the waterfront, really, at this point in time, I'll tell you that that's conservation trust fund, and COP fund don't have too much activity. We will be making that payment on the interest in the COPs.
Which is on page eight, will be making that interest payment on June 1st. We transferred those funds over to our trustee, and that payment will be withdrawn at that point in time. In the enterprise funds, starting on page ten, you'll notice that water service revenue is trending slightly under budget year to date. Really through April. It's still hard to, tell trends relative to water revenue.
We tend to see those spikes come within the summer months as people start to water their lawns and really use more water. So we will continue to monitor that for now. We've decrease that projected balance by about $12,000, but we'll continue to monitor the usage. We have a ten year look back that we utilize to, to come up with our projected balance through the year, and we'll continue to address that as necessary for the year.
But I would anticipate in the next month or so we have a clearer picture of where that water service revenue, will come in year to date. Bulk water sales are also trending over budget. We had originally adopted a budget of $7,500. Year to date, we've collected over $25,000 and we've upped the projected balance to $30,000. We'll continue to monitor that throughout the year and adjust that as necessary.
Salaries and wages in the water wastewater budget are coming in under budget year to date. We had originally anticipated hiring somebody within those enterprise funds, and that hasn't occurred yet. Therefore, we are recognizing a cost savings within those funds. Credit card fees also continue to trend under budget. So we went ahead and decreased that budget to $20,000.
Last year, we saw some higher credit card charges or fees, relative to our credit card charges, that we've seen a decrease in those this year, which is good because it really pushed back on the banks trying to do some of those fees. And we're starting to recognize that, which is great. Reimbursable income and engineering services reimbursable expense have been increased to $30,000.
Those are an in and an out. So we have revenue that comes in. It's been reimbursed to the district. So the net effect of that is zero. On page 11 you'll notice ditch land right expenses, which are kind of in the middle of the page. Those have all been adjusted to account for, where we anticipate the budget to come in at year end.
Those expenses tend to be paid at the beginning of the year, and as such, we have a better idea of where those projections will come in. We also noticed, trend in R&M for the wells and water treatment plant, whereby those expenses are trending under budget. However, those tend to be seasonal, and we're not yet sure if that's truly going to be a cost savings to the district.
As such, we didn't adjust the projected balances at all on those. Moving on to page 12. The Allen-Bradley expenses, or capital cost related to the program are trending over budget year to date. So we've gone ahead and increased that budget to $120,000, ideally allowing for the increased cost within that. And then finally, on page 13, the PCWRA fees were decreased to $658,000 from the original budget of $741,000.
They implemented decreased rates in 2018 and that's just us recognizing that decrease through the year. Beyond that, if the board would look at pages 19 through 21, that just really shows us where cash flows are to date. So in the general fund, we've got total cash of $5.7 million. And then on page 20 you'll notice that in the Enterprise Fund we have cash of just over $17 million for total cash balances to date of $24.5 million.
Of that $24.5 million, nearly 16 million is restricted for future capital, $173,000 currently is restricted for Tabor, $160,000 is restricted for the Conservation Trust Fund, and about $700,000 is restricted for debt. Additionally, we've got a balance of about $7.7 million and unrestricted. That tends to be a little bit higher in the middle of the year when you see an increase in property tax revenue, because you've got this large influx of revenue that will be utilized throughout the end of the year.
So I would anticipate by the end of the year that that balance decreases a bit in the unrestricted balance. And it's our goal to, start each new year with about a quarter of expenses in unrestricted funds. That way, when property taxes come in, we've got enough cash allocated until such time that those taxes come into the district.
Beyond that, we have completed field work for the 2017 audit. We're awaiting the first draft of the financial statements from the auditors. I actually spoke to the auditors today, and we should receive the audit packet within the week. Ideally. Our team will then review that and turn it over to the board as soon as possible. We have, as I mentioned previously, the semiannual interest payment on the COPs that's been funded and will be paid on June 1st.
And then, we're completing the annual public disclosure requirements on the COPs, which will be presented with the audit. So if there are any questions, I'd be happy to answer them. If not, we just need approval of the packet as presented.
Kathy:
Can we get a little more clarification on the water treatment plant expenses?
Jim:
Yeah, just once we got into it and started rewiring. That's part of the update and the new controls. It's just around a few dollars more than what we've anticipated. So, so far we've got approximately two thirds of it done. We're not doing any more until we get to the summer water season.
And this fall we’ll pick up the balance of that work.
Kathy:
Thanks Jim. Thank you. Anyone with a motion? Yeah.
Stephen:
The motion to approve the financial report.
Board Voting All Speak:
I’ll second. All in favor? Aye. Aye. Thank you.
Describer:
Board members have a discussion off-mic.
Dave:
Okay, I will make a motion to approve and ratify for the general fund and debt service. Approve $70,718.45. Ratify $137,979.37. Enterprise fund approve $205,935.82. Ratify $264,463.87. Electronic payments. All funds $109,131.45 for a total expenditure of $276,654.27, and ratify $511,574.69.
Kathy Off-mic:
We need to say the check numbers as well? And do the check numbers as well.
Dave:
Okay. Yeah. And these, these were paid with for the month of April with check numbers 23514 to 23621.
Board Voting All Speak:
I'll second. All in favor? Aye. Aye.
Kathy:
Action item D, approve and ratify engagement with Norton Smith, PC.
Joan Fritz, Legal Counsel, Norton Smith PC.:
Good evening, Madam President and board members. The discussion tonight is really for the benefit of the new board members as well as for the public. So, I've been practicing law for over 20 years. And the majority of that, almost all of it has been in the field of local government. My first job was with Adams County and the land use department, and, for the last six years I have been at a firm, Collins, Cockrell, and Cole, which is located in Lakewood.
So, every day I, I drive 22 miles across town to, Lakewood. And, with the I-70 reconstruction starting, I knew that I needed to make a change. I, I happened to be working in the tech center through T-Rex, and, I have just vivid memories of getting on the interstate at 7 o’clock at night, thinking, great I missed rush hour, you know, only to find that the lane closures had started and it took me longer to get home than if I had left at 5:00.
So at that, I've been following the I-70 corridor project very closely. And in, earlier this year, the resident group, lost their lawsuit against, CDOT so CDOT is aggressively moving forward with that. So I, I'm also, kind of had a change in my life situation. My children are now in high school. My son's driving, I’m looking at the next phase of my career and at Collins Cockrell and Cole, I have been of counsel, which, has served me very well.
It's given me a lot of flexibility, but moving forward, in my next position, I wanted to make sure that I was, would be able to become an equity partner and that it would be, much closer to home. I am not a good commuter, and I have wasted way too many years of my life and miles on my car on I-70 and I-25.
So, so the timing of my move has to do with the anticipated I-70 reconstruction starting as well as an opportunity that presented itself. I have been representing the district since 2008. I was brought in as special counsel. I'm sorry, directors I’m like facing the audience here. I was brought in as special counsel when the 2008 COPs were issued.
The general counsel for the district also represented Parker Water and Sanitation. So, he was on both sides of the equation. And then when John Hayes retired in 2011, the board did a search and brought me on as general counsel at that point. So I, I've been general counsel for the district since 2011. So with switching law firms, I did, actually, in order to keep it impartial.
Jim let the board know that I was planning on moving law firms. And the process is governed by the our, our, rules of, professional conduct are professional responsibility. So, when an attorney is leaving a law firm and taking a book of business, we follow the, the guidelines and best practices in the rules of conduct.
And that is, the old law firm and the attorney send clients, a joint letter letting the client know that the attorneys leaving the law firm and the client has a choice of leaving with the attorney, staying at that law firm, or choosing a different law firm. And at the last board meeting, although, I, I had, given my notice a couple of weeks prior, those letters had not gone out yet.
So I wasn't in a position to talk to the board and nor make any kind of announcement about leaving. So those letters went out. The letter came back, it was, you know, signed by the board, and they had agreed to move with me. And then after that, you switch firms and you send out a letter and engagement letter from the new firm.
So all that happened between the last board meeting and this board meeting and, so on the agenda, it's approve and ratify, engagement of my new law firm, which is Norton & Seter. as legal counsel and I, I chose that firm because I do have an opportunity to become an equity partner. It's a small firm with a fairly large further broad local government practice.
And, it's it's in a great location for me, which is actually in LoDo. And my overhead costs are actually significantly lower, although my office is in downtown, so it's it's a great move for me. It's a really good group, move for my clients. And, I'm really excited about the opportunity to be in a collaborative, energetic environment.
So, actually, all of my clients are approving the transition in this manner. I have, five board meetings in six days, and they're on the agenda. It's approve and ratify engagement with Norton and Smith. So as far as the engagement letter, this is something, I wanted to clarify, all of your consult, your, your consultants, not necessarily your contracts, but your employees and consultants are all we all serve at the will of the board of directors.
So in the second paragraph of the engagement letter, it clarifies that, the your attorney is engaged by the board of directors and all of the other consultants are engaged by the district, but they report directly to the district manager. So your attorney reports to the board, specifically the board president, and also works through the district manager. and that's for several reasons.
For the day to day things, and the ongoing district operations I work with, with all of my district managers and then the we keep the, the board and the board president apprized of what we're doing. And when there are policy issues or specific issues, the board wants legal counsel to look at, it's always run through the board president so that the board president, as the the person responsible for the control of the district, knows what's going on and can also control costs.
So in the letter, it makes it very clear that, your legal counsel reports to the board, and I work, with the board president and the, the district manager. and then the second to the last paragraph of the letter, states very clearly that, either Norton and Smith or the the board can terminate the agreement at any time for any reason or no reason.
And at so the, I just want to make sure that there isn't any, misunderstanding or sense that the old board is trying to pull a fast one on the new board by having this item on the agenda today. Jonestly, had I known, I would have, you know, suffered through a summer of construction and then moved later.
But it was really, it was a personal decision that it was a good time to move. And that's why it's before the board today. So, do you have any questions that I can answer?
Describer:
The camera pans back to the left to put the board member directors into frame.
All Board Members Speak:
Talking off mic Nope. No. Thank you Jill.
Kathy:
So, do we need to make a motion? Right, I'd like to make a motion to approve and ratify the engagement of Norton Smith, PC as our legal counsel.
Board Voting All Speak:
I second. All in favor? Aye. Aye. Thank you.
Kathy:
Agenda item number six. Would you like to address the communications?
Jim:
Actually you will do action items, agenda item E.
Kathy:
Oh, yeah. Let's. Good. Thank you. Agenda, item E is we are going to re-amend, re-amend the agenda, the agenda.
David:
Actually, re-amend the agenda to add election of officers under item 12. After the oaths and either before the affidavits, after the affidavits of the contracts.
Kathy:
Does it matter where it goes?
Probably last?
Joan:
D is fine, 12 D. Yeah.
Board Voting All Speak:
I'll second, that was the promotion? Yeah. I'll second that. All in favor? Aye. Aye.
Kathy:
Okay. Moving on to, number six communications report.
Jim:
There is no, communications report this evening. And in your packets, you’ll have the resignation letter of Turner Court.
Kathy:
Thank you. Item seven, open space manager's report.
Describer:
The camera pans to the left to put the podium back in frame for the next speaker.
Craig Miller, Supervisor, Parks, Trails, and Open Space, CPNMD:
Good evening. David, our parks and open space foreman has finished planting the 66 seedling trees that we ordered this spring. As you recall. And for those that don't know, we've been ordering seedling trees. We're getting about 66 to 70 seedling trees every year for about $4 to $500, which is the cost of one single tree.
This way, we can reforest this community in a very efficient manner. We've been doing this program now. This is our fourth year, some of our trees that are, on there for beginning the fourth season. They started out this big and they're now getting to be this size. So, to give an idea of my background to the new board, I have degrees in both horticulture and forestry.
I've been in this business for 48 years. and I'm a complete total tree geek. So unfortunately, as many of you know, we're losing a lot of trees in Castle Pines because they were planted improperly. Every single one is planted in a wire basket, burlap rope around the base, planted too deep. Look around at a telephone pole. They were planted too deep.
And that's why they're failing. So to be able to work within our budget, the seedling tree program works exceptionally well for us. So I just ask that the committee have little patience because it can take time for things to fill in. But, of note, this year we planted oaks, hackberries and cherry trees, Montmorency cherry trees that you can make pies out of, sour pie cherries.
They're adjacent to the basketball courts at Coyote Ridge Park on the east side, and he's also scattered around some other areas around the community. So don't be surprised if you see a cherry tree fruiting and help yourself with fruit before the deer do. David and Natalie, who's our, urban forestry, open space worker, they've charged all of our irrigation systems and our checking zones for repair needs.
At this point in time, our goal is to not start running irrigation until late May, weather permitting. We're just about there. I mentioned to my guys this morning that if we don't get some significant rainfall by Thursday, we're probably gonna have to light up the system on Friday. I like to wait until Memorial Day. By waiting longer to turn on your irrigation system.
Your roots go deeper. When your roots go deeper, you have to water less. So it's a, money saving, strategy we have for our irrigation because we pay for our own water as well. But it's something we also encourage the community to do. because you really don't need your lawn green in April. Let's be honest.
So, so far, so good. David did the first trail mowing of the season the week of 5/14. so we'll be keeping up on that throughout the year. We're in the process of installing a badge that was requested by residents in the open space between the hamlet and on Oaks Drive. I met with the residents that requested it, last week.
And we blocked out the area, and we have a concrete pad for it either this week or the beginning next week and the bench will be installed then. So it's a nice little amenity right between the two communities on the pathway that goes and connects the two of them right through there. David Knapp installed five accolade elms along the east fence of Retreat Park.
That's the picture that you're looking at in your handout. There are American Elm cultivars and they're resistant to Dutch elm disease and leaf beetle, and they replace the replacements for apartments. We have seven cottonwoods there that we've had to remove over the last two years because of hazard. The cool thing about these trees is they're American elms.
Come on. This is pretty cool. And we need to reintroduce them into Colorado. We need to redo some across United States. We've lost so many of our nationwide Dutch elm disease. And these are, one of the first cultivars that's proven itself since 1920s to be Dutch elm, disease resistant and resistant to elm leaf beetles. So they're not a messy tree.
So we're really excited to watch them grow. And, as, if they tend to do well, which I have no doubt that they well, we're going to add more around the community. I do teach a xeriscape class series. I have over, 20, 24 classes that I teach in rotation, and I'm teaching present, doing 35 presentations this year.
I present on Thursday mornings the Castle Pines Library. Our attendance there has been about 20 plus people, plus or minus. So that's been very good. I'm right in the middle of my xeriscape series. I do a six part series on the principles of xeriscape, teaching people how to be more water efficient in their landscapes. Class I teach on the weekends at Tagawa Gardens, which I teach on either Saturdays or Sundays, are averaging 90 plus attendees, and we're getting a lot of spillover from Castle Pines North, which is great.
Ark Ecological is our open space weed management contractor. He started management of noxious weeds on our open space areas in mid April, and he's going to continue based on their contract as conditions permit. He's one of the main reasons why we have so few weeds out in our native areas out through there. Another thing to just for point of information, if any of you are wondering, we never mowed the open space. Mowing the open space grasses.
What that does is it allows weeds to come in. It also dries up the grasses very quickly, making them more flammable than they are at this point right now. So it's always best management practices to leave your native grass alone. Our exception is just along trail edges. That's all we've been doing now for the last four years. So and once again, our weed management so far the spring has turned out very well.
Broken Arrow Landscape is our main landscape contractor. He's the one who started doing the installations of all the new landscaping on Castle Pines Parkway. Plus all of the little, median islands and entryways into the various, neighborhoods in this community, as well as a few pocket bed parks that we've got around there. He has the plants on order for our 2018 landscaping projects, you may have seen some of the soil prep that's been going on and some of the prep work, but we will be re led re landscaping Briar Cliff and Brier Dale entry islands.
The Hidden Point Median Islands. There's three of those that we manage. The Castle Pines Parkway and Monarch Boulevard monuments which are on the northeast and the southeast corners right there. And the xeriscape demonstration garden on Monarch. That's been a target of mine ever since I came here four years ago, because it really wasn't that Xeric a garden.
I've been lecturing on service for over 15 years and know what it is and isn't, and that really wasn’t. So we should be really happy with the end result because it is truly going to be, water conserving installation is going to be very beautiful. And he should start that next week. And our irrigation, audit contract with Resource Central I noted here is 30% filled.
I just got an email, on, Saturday saying that we're at 37% filled. So people are starting to get the, idea on it. We have 63 more slots available for irrigation audits for those that you are, if you aren't familiar, Resource Central administers our Slow the Flow program. This is our irrigation audit program. We offer these for free to the community.
We pay a fee to Resource Central. And they do these audits work for us. They will come out and spend an hour and a half, two hours with a resident going over your sprinkler system, telling you what's working, what's not working, and making suggestions for scheduling and repair needs and things like that. So it's a great service and I encourage anybody who is not taking advantage of it, this community, give them a call.
The information is right on the home page of our website. Just click on the Irrigation Arts Resource Central Slow the Flow program. All the information comes up. You can sign up online or you can call in and like I say, we've got 63 more slots available. I'd love to get them filled this year because, our average water savings on Slow the Flow for our residents that go through it, is about 20 to 30%.
So that's huge. If you can reduce your summer water bill by 20 to 30%, why not do it? It helps us out as well, because we don't have to produce as much water, which saves us, money on electricity and chemicals. So that's all I've got. If you have any questions for me, I'd be happy to answer them at this time.
Kathy:
Any, any update on Patrick? Here in the next.
Craig:
He’s sort of on a hiatus right now because he's starting to ramp up on landscape projects, but we still have a significant amount of concrete replacement to do yet this year. Thank you, Thank you. Thank you.
Describer:
The camera pans to the left to get the board members and the managers in frame. Jim begins to walk to the right to get to the podium and the camera keeps him in frame and zooms in on him once he is at the podium.
Kathy:
Manager report?
Jim:
Good evening to both our current board, as well as our new incoming board. Couple things I'd like to add that, did not make that into make it into Craig's Report. And it speaks very highly of the staff here. Two incidences that have occurred in the last month. One was a toddler. It was out in Retreat Park while Natt was out digging holes for all these trees that Craig's talked about being planted, Natt called in to Craig and said, got a really strange situation here.
I don't know what to do. I got this little toddler who's hanging onto my leg. So we contacted, Douglas County Sheriff. They informed us that they would dispatch somebody to Retreat Park. Craig and I went over to, kind of back up Natt. And sure enough, he was about an 18 month old boy. Just clinging on to Natt for dear life, having a great time.
But we weren't for sure where he'd come from. So with the help of the Douglas County Sheriff's Office, they were able to track down. There was an adjoining house to the park, folks visiting from out of town. They thought that they'd put their son to bed for a little nap. And, son had other expectations. He was out wandering around, Retreat Park for the afternoon.
Another incident that happened last Thursday afternoon. David came in and he goes, you know, there's this older lady up on park, up on, Monarch and Briarcliff. And I'm concerned that she should not be out there. What do you think I should do? I said, well, let's call it again. Douglas County nonemergency in this case, there was a sheriff that had already been dispatched.
Somebody else had called it, and they were at this party who was experiencing some difficulties and should not have been out unattended along Monarch during rush hour. But again, to me, that speaks very highly of the staff. They become the ears and the eyes in this community. They're always on the lookout for things that are out of place, for both our outgoing members and for our new incoming members.
My manager's report tonight, kind of overlaps a little bit. Typically start with the Chatfield reallocation project. We are still working to get approval on our bird EFUs those environmental function units, and this goes back to a purchase of open space that the Chatfield reallocation project will be working with the Douglas County Open Space to purchase as part of the mitigation project on the environmental components, we were required to replace so many affected bird units.
We had always anticipated we would do that through acquisition of private lands or through conservation easements with this open space project and this acquisition, once it's fully approved by a multitude of parties involved in the project, this will save the project overall, about $2 million. Lagae development continues. We have, filing two the town center, which is Century Communities
They're moving dirt, getting ready to start installing utilities. And, over at PA6, which is Meritage Homes those are duplexes going in immediately behind King Soopers. They're already laying water and sewer. And I would expect to see buildings starting there probably within the next 60 to 90 days. Plum Creek, that's our wastewater provider. And we're a member of, our big ongoing project there, an expansion of treatment capacity. Our portion of that treatment capacity, what we're looking at about 13.82% of the total enlargement.
And our cost on that will be between about $4.7M and $4.9M. Good news on that project, as we brought construction folks on to work with our engineers. We are starting to see some of those cost, actually decline. But we do have a commitment to purchase into that expansion. And we need that expansion treatment capacity as Lagae continues to build out. As I mentioned last month, our board down there, we continue to look at, an approach for providing additional laboratory, laboratory, not laboratory I.T and office space for staff.
They are at capacity in their existing building. This last week, we had a special meeting to discuss the SCADA programing for the reuse flows that run up to pond 6A, from pond 6A, the water is then pumped up to the Ridge Golf Course, and that is the primary water that the Ridge uses, this time of year for irrigating the golf course.
The issue there is tighter controls on when the water is being moved. And what's driving this, again, is Castle Rock being a member of PCWRA. As we were, if you'll recall, when we were negotiating a new agreement with the golf course to provide them water for the next 20 years, one of the items that I continuously brought up was the value of return flows.
And as we move forward in time, how important those return flows become to us. That's the position Castle Rock is now in. So in the past, Castle Rock's been giving up a portion of return flows to Castle Pines Metro, the village, to feed the two golf courses that are in within their district. Castle Rock is now dialing back the amount of water they're willing to give up in terms of return flows, and so it's that much more important that we have adequate controls and adequate measurements on this system.
I will tell you, this has led to another issue, though. I just came out of a meeting this afternoon with the country club, over in the village. If you'll recall, at one point in time, this was all one district, before the bankruptcy, it was split into Castle Pines Metro, Castle Pines North and as we saw two months ago, we conveyed an old easement over to Castle Pines Metro as a cleanup issue.
30 years down the road. We will start to work on a continuing series of these types of cleanup issues. There is no agreement in place as to who owns pond 6A, who maintains it, who pays the power bill. And as you can imagine, the country club is looking for ways to generate revenue. They would like to start working on some new agreements.
The first question that come up is, are there even easements for all these pipelines that move this water around? So we will continue a series of meetings over the next few months. The end game on this being to strike new agreements that better spell out the responsibility of all the parties involved. And it takes a number of parties.
It's Castle Pines, Metro, it's Castle Pines North, it's the golf course, as well as PCWRA to make sure everybody's comfortable with how this water is going to be moved, as we move forward.
The other item that happens is part of this agreement is this reporting of daily flows. We agree, agreed to set that time each party will make their call back to Castle Rock. Who's going to manage the information by 10 a.m. in the morning? And we did that because as we move forward, the Chatfield project, as we start to store water and pull water out of Chatfield, part of these, this large accounting spreadsheet, it's called the Denver spreadsheet.
It's run by Denver Water. It's all parties that are in Chatfield moving water into storage out of storage or even through the reservoir have to report to Denver by 10 o’clock in the morning so they can notify the Water Commission clear out near Sterling how much water will be coming down the river that day. So they can then start to the gates, the head gates on all the ditch companies out there.
So just to carry that process forward, we agreed each morning by 10:00 a.m. somebody is going to report to Castle Rock, so they know what's going to happen for that day. Who's going to take how much water? Amanda talked about how, water sales are down a little bit. We're starting to see things climb. A month of April, we produced 23.5 million gallons of water.
Our well, production during that period of time is 8.6 million. The interconnect was still providing 14.3 million as of the end of April. The interconnects been shut down until October. And so all water we're producing now is well water. Golf course took 3.35 million gallons during the month of April. And of course, they get billed for that.
We've got our little usage chart. The yellow bars show how we are trending a little bit behind last year, but if it continues to stay dry, as we've seen historically, those numbers would start to increase. And our wastewater flows for a total 16.2 million gallons. And that's pretty average month for us. We’ll between 15.5 and about 16.5, depending on how much rain we've had.
Inflow into the pipes always increases those flows a little bit. The other part of my report tonight is the Water Projects bill has been passed through the state legislature. If you'll recall, due to increased cost on the Chatfield project, we had notified CWCB of our desire to increase our loan amount, those loan approvals, not only for ourselves, but, all the other Chatfield participants that have taken out loans, and that's most of us.
We're all waiting on the approval of this bill. The bill has not yet been signed by the governor, but they expect any time now. But with the approval of that bill, we will now be looking to the board to pass a resolution, to adopt this additional loan amount. I will be engaging Kutak Rock, our bond council,
This week yet, for their opinion letter, and we will start to move forward. I have our demand letters, if you will, both from the project as well as from CWCB because we do have the agreement to fund the escrow account with these funds. The date of those letters is to have funds by June 11th.
I have talked to both CMRC management as well as, the folks down in CWCB. They know that our next board meeting falls after the 11th. We will not have the resolution or the signed documents. They are okay with that. They're just sticking to what the dates are and all the agreements and all the members are going to have timing issues as well, and trying to get things completed by the 11th.
But for the new board, you will see in your next board package, a resolution. A series of papers to be signed and an opinion letter from our, our bond counsel. And with that, if there are any questions, assuming I'd be more than happy to answer them.
Describer:
The camera pans back to the left to have the board members in frame, while Jim goes back to his seat.
Kathy:
Yeah. Thank you very much. Appreciate it. Thank you.
Legal counsel, for your part.
Describer:
Joan speaking with someone off-camera as she approaches the podium.
Joan:
So we are just about finished with the election. By the end of the week, all of the required items will be complete on Friday. Last Friday, the canvas board met and, prepared the official abstract of votes. That document is important, because that's the, what's considered the, the official election document. So when an entity is doing due diligence, when bond council is looking for district authorization, for activity taken.
Just that that's the official election document. So that was, prepared and signed by the canvas board on Friday. So that gets filed with the Department of Local Government. And then after the new directors take their oaths of office tonight, the oaths and the, the surety bonds will be filed with the Department of Local Government and also the, the district court.
But the, the district has an ongoing, case in district court. So whenever there's, legal activity that, needs to be recorded, there's an inclusion, exclusion. Directors, service plan amendment. A copy of all that goes to that, the districts file in district court. And that's what I have.
Kathy:
Nice and short. Thank you. Item number 10, directors matters, would this be enough time to say thank you to. Okay, so if anyone has anything to say, please say so. and then I'll say a few words.
Stephen:
Okay.
All right. So, I just have a few, parting remarks. I've been on the board, I believe the longest of all the sitting board members. I was appointed in January 2012. And I just want to express my appreciation to Jim and, the Metro district staff, for their, dedication and their professionalism. it's just been amazing to me, in terms of these six years, the opportunities, opportunities I've had to work with them and just experience some of that.
And,
Stephen’s laptop:
It’s 7 o’clock.
Stephen:
Thank you. I really enjoyed that. And, just want to let you know that, and, also, to my, fellow directors. You know, since we've been here, I was trying to count, count how many hours, you know, we've been together. I know some of us are newer than other members, but I know Kathy and, I go back the longest.
Literally hundreds and hundreds of hours. We have been here every Monday night, for a month. For the last, I don't know, six plus years. I mean, that's a lot of time together. And, you know, I think at this time in my life on my daughter is, I think about, my family, and she will be starting in the ninth grade.
And so she's grown up a lot since I've been in the Metro district. And I think at this time, I'm really ready to step down and spend, more time with my family. But I just wanted to express an appreciation for the time that you invested in me as a, as a district, board member. And, and the time that I've had the chance to spend with you guys.
So I appreciate it. Thank you.
Describer:
Dave murmurs and says “why not” off mic.
Dave:
Jim. Joan. Craig. Amanda, and Janet, all I can say is thank you very much. And, Jim, thanks for the education over the last eight months. It's been drinking from a water frickin’ hose, no pun intended. But I've really enjoyed it, and I’ve had one hell of an education. I look forward to working with you on the future if possible. Thanks.
Kathy:
And, I just have a few words to say. I wish, I wish David could be here, and Eric, as well. They've given countless hours, dedication, lots of painful decisions, that had to be made for the community. Rather than sitting back and taking the easy road, they made some very difficult decisions, to move this, district forward with renewable water.
I can't say enough about the integrity of the four of these gentlemen. It's been a pleasure to serve beside them, and I will, I will miss them dearly.
Describer:
The camera slowly zooms out.
Kathy:
And so if anyone has public comments on. We're opening that back up for us. item number 11. But I would like you to come and please sign up so that we have a record of who, who's speaking. Does anybody have anything else to say for public comments?
Describer:
The camera pans to the right to show Deborah, the public speaker, at the podium. Once the camera is steady, it slowly zooms in on her. When she finishes her statement she will walk back to her seat and the camera will slowly zoom out and pan back to the left to show the board directors in frame.
Kathy:
I can copy your information.
Deborah:
Would the board require me to sign up a second time?
Kathy:
Well I can copy your stuff.
Describer:
While Deborah is speaking, her eyes are locked towards the audience / other members of the public attending this meeting.
Deborah:
Thank you. I am also an attorney practicing 25 years, and I would ask the new board to kindly allow me to address it at a time once it’s seated on the subject of attention of council. I would disagree with some of what has been said on that subject. Thank you.
Kathy:
Thank you. Anyone else?
Describer:
Janet walks to the front of the room next to where the Board of Directors were sitting. The old Board of Directors, Dave and Stephen pack up their belongings, hug Kathy, and walk off camera. Janet is calling up Norman Froman, David McEntire, and Denise Crew one at a time to complete the oath to be sworn in as the new Board of Directors. Once each person gets sworn in, they sit one by one in the seats in the front of the room next to Kathy.
District Administrator Janet Burnham:
Okay. Board members. Let’s start with Norman. Here. Come up please.
Janet:
Raise your right hand, please. Janet.
Describer:
Joan speaks to Janet off-mic.
Janet:
So I Norman Forman.
Board Member-elect Norman Forman:
I Norman Forman.
Janet:
Will faithfully support the Constitution of the United States.
Norman:
Will faithfully support the Constitution of the United States.
Janet:
And of the state of Colorado.
Norman:
And of the state of Colorado.
Janet:
And the laws made pursuant thereto.
Norman:
And the laws made pursuant thereto.
Janet:
And will faithfully perform the duties of the office.
Norman:
And will faithfully perform the duties of the office.
Janet:
Of director of the Castle Pines North Metropolitan Districts.
01:01:28:24 - 01:01:53:01
Norman:
Of director of the Castle Pines North Metropolitan Districts.
Janet:
Upon which I'm about to enter.
Norman:
Upon the?
Janet:
Upon which I’m about to enter.
Norman:
Upon which we’re about to enter. I’m about to enter.
Janet:
My term ends May 2020.
Norman:
My term ends May 2020.
Describer:
Norman and Janet turn toward the council table and Norm signs some paperwork.
Janet:
Okay. And then just sign right there.
Oh, yeah that’s for me as well. This is for you. Thank you. Bye!
Describer:
All clap.
Janet:
Raise your right hand.
AV Personnel:
Can, can you guys. David. David. Can you guys turn this way so that we can get you properly.
Janet:
I, David R. McEntire.
David:
I, David R. McEntire.
Janet:
Will faithfully support the Constitution of the United States.
David:
Will faithfully support the Constitution of the United States.
Janet:
And of the state of Colorado.
David:
And of the state of Colorado,
Janet:
And the laws made pursuant thereto.
David:
And the laws made pursuant thereto.
Janet:
And will faithfully perform the duties.
David:
And will faithfully perform the duties.
Janet:
Of the office of director of the Castle Pines North Metropolitan District.
David:
Of the office of director of the Castle Pines North Metro District.
Janet:
Upon which I'm about to enter.
David:
Upon which I'm about to enter.
Janet:
My term ends May 2022.
David:
My turn ends May 2022.
Describer:
David and Janet turn toward the council table and David signs some paperwork.
Janet:
That’s it. Just initial right here.
Describer:
Brief inaudible Talking off mic. Oh
Janet:
I forgot to give you that. So here’s. This is the Campus Court Certificate results, and here's some information coming. Alright.
Describer:
All clap. Brief inaudible talking off mic. David sits at the council table and Denise approaches to take the oath of office.
Janet:
I Denise Crew.
Board Member-elect Denise Crew:
I Denise Crew.
Janet:
Will faithfully support the Constitution of the United States.
Denise:
Will faithfully support the Constitution of the United States.
Janet:
And of the state of Colorado.
Denise:
And of the state of Colorado.
Janet:
And the laws made pursuant thereto.
Denise:
And the laws made pursuant thereto.
Janet:
And will faithfully perform the duties.
Denise:
And will faithfully perform the duties.
Janet:
Of the office of director of the Castle Pines North Metropolitan District.
Denise:
Of the office of director of the Castle Pines North Metropolitan District.
Janet:
Upon which I'm about to enter.
Denise:
Upon which I'm about to enter.
Janet:
My term ends in May 2020.
Denise:
My turn ends in May 2020.
Describer:
Denise and Janet turn toward the council table and Denise signs some paperwork.
Denise:
Thank you.
Describer:
All clap.
Kathy:
This is your seat.
Denise:
Thank you.
Describer:
Kathy and Denise shake hands. The camera slowly zooms out, and follows Denise as she walks to the right side of the room to the chair she was sitting on before, to grab her purse and paperwork left next to her purse. After she gathers her belongings she walks to the front of the room to sit as at the Board of Director seating, the camera pans to the left to keep her in view. Denise then shakes Kathy’s hand.
Kathy:
There’s a place, there’s a place for now. Congratulations.
Janet:
Just so everyone knows, Robert Merritt had to be out of town. So he actually came in, got sworn in last Wednesday.
Describer:
All clap.
David:
Kathy? Yes. Robert asked me to read something on his behalf. Would this be the appropriate time? Sure. Yeah.
Describer: David reads the text message that Robert sent him on his phone to read aloud in the meeting.
David:
Robert Merritt, texted me today from the cockpit of an airplane that he had just landed safely. I said, I share this with everyone in the audience. He offers his greetings to the residents, the property owners, the small business owners and the fellow directors.
Please accept my apology for the fact that I am unable to join you this evening. As many of you know, I am a commercial airline pilot. To maintain a commercial airline pilot's license, one must annually pass a comprehensive battery of intense training, evaluations and testing. The schedule for this annual training and the evaluation is non-negotiable and unfortunately, conflicts with tonight's first meeting.
To accommodate this schedule, conflict District Administrator Janet Burnham graciously swore me in last Wednesday. I thank the people of Castle Pines for their vote of confidence in our approach to securing renewable water.
I thank the love of my life, my wife Christine, and my two daughters. Without those without whose support and encouragement I would be unable to perform the task ahead. The opportunity to collaborate with a team of highly qualified, reform minded colleagues to accomplish something great for the people of Castle Pines is truly an honor. I also acknowledge and sincerely thank Director Kathy Rosenkranz, and the previous board for its service.
In closing, the people of our community spoke loudly and clearly. They recognize that our community of 3200 residential and commercial customers is too small and possesses insufficient economies of scale to deliver cost competitive renewable water to its customers. They understand that our residents and commercial business pay among the highest water rates in the region. They elected us specifically to secure safe, reliable water for all the people and small businesses in Castle Pines as quickly, as efficiently and cost effectively as possible.
Working together, I am confident that we will deliver. Sincerely, Director Robert Merritt. Thank you. Thank you. (All clap).
Kathy:
Affidavits. So what? What's next? Affidavits of Qualification. Are their legal documents that need to be signed.
Joan:
There are. And if it's, acceptable to the board, I'd like to do the affidavits and the conflict disclosures, after the meeting is over, it's it's going through forms and, answering your questions so.
Kathy:
So that's fine with me. It's not anything that has to be performed during the meeting.
David:
The question I'd have counsel is, is, Robert was not engaged, with those forms. Should we do it all together?
Joan:
Oh Janet has his forms, and she will send them to him, and then he can contact me and we'll go through them.
David:
Okay? So I'd like the same privilege of taking the forms with me and and, getting them back to you.
Jill:
Sure. Thank you.
Kathy:
And those are two separate forms, correct? Yes. All right. item D, officer elections. I assume that you guys have talked about yourselves?
Norman:
Yeah. Madam president I’d like to.
Kathy:
Just call me Kathy. Kathy. I’m not madam president.
Norman:
I would like to nominate the following nominations. Okay. For, for Officers.
Describer:
Talking without mic.
Norm:
I would like to make the following nominations for officers. That would be David McEntire for President. Robert Merritt for Vice President. And I would like to nominate Denise Crew for Treasurer.
Kathy:
Hold, hold on. Do we also need a secretary nomination? No, it's just Janet. Okay. We're good. Do I have a second?
Denise:
I second the nomination.
Board Voting All Speak:
All in favor? Aye. Aye.
Kathy:
Item number 13. Proposed retreat agenda.
Oh, I'm sorry. You should have done that. Go for it.
David:
You, you did so well. Given the if the afore affirmation of President. My first order of business is item 13. Proposed retreat agenda. Jim.
Describer:
The camera pans right slowly to the podium where Jim is walking to speak.
Jim:
So as part of your board packet, I had, put out to you a proposed agenda that would take a full day to cover that material.
I would strongly, again encourage the all the board members to settle upon a date and time where we might be able to do this. I think you'll find it not only helpful, but educational. And to help you get your feet on the ground when we start talking about our water treatment plant, when we talk about our interconnect pump station, when we talk about the Chatfield project, so that you have an experience and see what these things are actually on the ground, what they do for us today, what we anticipate them doing for us in the future, and just just to help you get your feet wet.
Kathy had an excellent suggestion this morning to me, though, that if our schedules do not allow to take an entire Saturday to accomplish this. We can certainly look at ways to split it up over, say, two weekday nights. We'd want to try to do it back to back. I think that's probably the best way to do that.
We did think that a bus that we would all be on would be one of the best ways to maximize our time. Help us get to know one another, but also so that we can do presentations while we're traveling from point A to point B and further maximize our time together on this. So you have the list of proposed topics, an estimate of how long it will take to not only do those presentations, but to travel from point to point.
All I need is a little advance notice as to when you might want to do this so that I can get all these other people that will help support this, lined up and and scheduled. So, with that, if you have questions, I'd be more than happy to answer them. If not, if you just want to take a little bit of time and figure out dates that might work for you, that I can then put out to the group, we'll start the planning process on this.
David:
Thanks, Jim. We will take that time. We will, do it expeditiously and, and, or get back to you expeditiously. We know it's very important. I would, I would,
I, I would guess that we may be able to do that inside of this week would be the plan for your planning purposes.
Jim:
That'd be great. The weekend of June, that Saturday, June 16th, would be a very difficult date at this point in time. I am scheduled to be out the week coming into that, so that really complicates trying to get everybody's presentations put together into booklets and ready to go if it needs to be
Describer:
David interjects while Jim is speaking but off-mic.
Jim:
On the 16th, I'll find a way to make that work. 16th? The 16th of June. That, that’s the weekend that right now is is, is doable but very complicated.
David:
Appreciate that. We'll get back to you also, Jim while I have you, can you make sure that the Special District Association is, updated with the current with what's transpired tonight?
Jim:
Janet. Janet will actually take care of that. But yes, we will make sure that all the mailed information from SDA starts to come to the new board members. Okay.
Janet:
I'm sorry. It's part of our transparency notice as opposed to the Special District Association. So. Super. The transparency notice lists all the directors. So we’ll be updating it tomorrow morning.
David:
Got the email wanted to make sure I passed it on to, a more capable person to, to follow up with that.
And I thank you so much. And Jim, maybe if you, quite honestly, we've had, some casual conversations about how tough the month of June is. But we know how important it is to get that orientation under our belt. If you had a calendar that you could share with us, of your availability, those two half days, you know, are intriguing.
It might help us get to that decision as quickly.
Jim:
I'll tell you, my schedule's very open, or I can make it be open. So again, if you find that you want to try to do two evenings. Okay. When we can do this, I will make sure that I'm available.
David:
What would be the time of those? I'm sorry? What would be the window of time?
Jim:
We'd probably want to start, let's see, we're getting dark about 8 o’clock. If we could start, say, three, maybe not later than three thirty in the afternoon. We'll go till basically till it's dark. That, that first. Well, I'll probably have to play a little bit with the schedule, but if, if you prefer to break it into two sessions, we'll make that happen.
David:
Very good. We'll get with Robert and we'll let you know. Okay. Very good. Thank you.
Anything else?
Jim:
Not from me. Anything else from you?
David:
Just a thank you to Kathy for, not only her service, but her continued service. We appreciate, the opportunity to, partner up with you and and, accomplish the promises and representations that the, candidates elect made as a part of their platform and know we can count on your support.
But again, most importantly, a sincere thank you for your service and, and, your continued service. Thanks so much. You’re Welcome. If there's nothing else to be transacted tonight, if there's no other new business, I might ask, directors, if you had any parting comments before I call for a motion to adjourn? Any?
Norman:
I want to thank the old board for, for their service.
And we look forward to working with, the entire staff. So. And this is we want this transition to be as smooth as possible. Thank you.
Denise Crew:
Hi, I wanted to say thank you to everybody who's sitting out here that has supported us. Worked a lot of hours to get a lot of things done in the short amount of time.
We appreciate you so much. Thank you for the for the previous board members, Kathy, I sincerely look forward to working with you, and getting to know everybody and see how it's run. So thank you so much.
David:
Can I get a motion to adjourn?
Denise:
Motion to adjourn. I Second.
Board Voting All Speak:
All in favor? Aye. Aye. Motion passed. Meeting is adjourned. (All clap). Thank you. (Laughing)