June 28, 2021 Board Meeting

Transcript

Describer:
AGENDA
Board of Directors Meeting
Monday, June 28, 2021, at 6:00 p.m.
7404 Yorkshire Drive, Castle Pines, CO 80108

1. Welcome / Call meeting to order / Pledge of Allegiance.
2. Roll call / Determination of quorum / Disclosure of potential conflicts.
3. Consider approving June 28, 2021 board meeting agenda.
4. Consider approving May 17, 2021 board meeting minutes.
5. Opening public comment period (three-minute maximum per person).
6. Project updates and insights from the City of Castle Pines’ designated liaison to CPNMD’s board of directors, Councilwoman Tracy Engerman.
7. Status of the recent voter-approved Inclusion of CPNMD’s water and wastewater utilities with the Parker Water & Sanitation District (PWSD) and the six-month transition period between now and Day 1, Monday, January 3, 2022.
   A. Recap of June 17, 2021 Inclusion-information sessions, which PWSD Manager Ron Redd and his staff hosted for CPNMD residents at Rueter-Hess Reservoir.
   B. Next steps.
8. Open Space Manager’s report.
9. Finance Director’s report.
   A. Consider approving financial report, payables, and claims for payment, including check numbers 26062–26162 (May 8–June 11, 2021).

General Fund & Debt Service Approve $71,714.43 Ratify $146,507.13 Totals $218,221.56
Enterprise Funds Approve $170,341.99 Ratify $274,734.65 Totals $445,076.64
Electronic Payments (all funds) Approve $0.00 Ratify $552,894.44 Totals $552,894.44
Total Expenditures $1,216,192.64

1. Legal Counsel’s report.
   A. Consider approving the proposed draft intergovernmental agreement (IGA) with the City of Castle Pines re: replacing CPNMD’s water main.
2. District Manager’s report.
   A. Recap of CPNMD’s Clean-Up Castle Pines Day on Sat., June 5, 2021.
   B. CDPHE’s issuance and subsequent lifting of Boil Water Advisory, existing water supply, and water-system redundancies.
   C. Sewage-stench-mitigation efforts in the Forest Park and Castle Pointe neighborhoods.
3. Directors’ matters.
   A. Coyote Ridge Park Master Plan: Proposed Phase I improvements and timeline.
   B. Irresponsible dog owners who fail to pick up and dispose of their dog poop.
4. Closing public comment period (three-minute maximum per person).
5. Adjourn.

Describer:

The video starts on graphic with a white background and forest green letters which says “Castle Pines North Metro District Board Meeting June 28, 2021”. The meeting opens on a shot of all board members present. There is also a T.V. screen showing the Zoom meeting for people joining the meeting via Zoom.

Board President David McEntire:

Good evening everyone. Welcome to the Castle Pines North Metro District monthly board meeting. Thank you for your patience and the deferral from last week to this week. The fishing was good. And, and I really appreciate the forbearance that you granted us for that reason. Seriously, as we get started this evening. Again, welcome to everyone that is here and everyone that is zooming online and participating online.

Before we get started with our typical roll call and pledge of allegiance. I just want to remind everyone of the nuances associated with some of the communication efforts that the district is making. It's one of our priorities. It's one of our top priorities to remain engaged with the residents of this community, and for that reason.

It's obvious that we have a new project that's taking place along Castle Pines Parkway. For that reason, we have and do website that we've launched. It is cpnmd.org/watermain-ccp-project. You don't have to necessarily remember that as much as that address is available on our website. And that's what that is all about.

We are meeting and coordinating with everybody that's involved in that project on a weekly basis, so stay tuned. Remain engaged for the most up to date information associated with that project. We also have a new website, or option on our website to continue to observe or, remain engaged with the inclusion.

Again, it is CPNMD.ORG/PWSDCPNMD. Again available from our website as well. So on those two major projects know that we're taking extraordinary effort to make sure that the information is updated, no less than weekly and is available for anybody that is looking for it, all right. Welcome. I'd like to call the meeting to order. And with that, I'd like to ask everyone's participation in the Pledge of Allegiance.

Describer:

The board members and the audience rise from their seats and recite the Pledge of Allegiance. When they are done, they sit down again.

All Speak:

I Pledge of allegiance to the flag of the United States of America and to the Republic for which it stands. One nation under God, indivisible, with liberty and justice for all.

David:

Thank you, conduct roll call. When called upon, please indicate your presence and if you would at the same time disclose whether or not there are any potential conflicts.

Board Member Director Denise Crew:

Director Crew. Present. No conflicts.

Board Member Director Chris Lewis:

Director Lewis. Present, no conflicts.

Board Member Director Robert Merritt:

Director Robert Merritt. Present, no conflicts.

David:

Director Lowen is not going to be with us this evening. I am present and I have no conflicts to disclose. Items three and four are considering the approval of the June 28th board meeting agenda, which we've all had before, and has been posted for ten plus days.

The consideration and approval of the May 17th meeting for the same amount of time. Working through that already. I would venture to guess that we could probably get a motion to consider approving both of them. Short of any comments, questions or concerns.

Chris:

I make a motion to approve the board meeting agenda for June 28th, 2021 and the May 17th, 2021 board meeting minutes.

David:

Got a motion on the floor? Is there a second?

Robert:

I second that motion?

David:

I have a motion and a second to approve the minutes from June 28th and the agenda or excuse me, the agenda for June 28th and the minutes of May 17th, 2021.

Board Voting All Speak:

All in favor indicate by saying aye. Aye. Aye. Any opposed, nay. Hearing. None. Motion carries for items three and four.

Thank you very much. Item five is an open public comment period. Again, I want to remind everybody that is visiting or engaged online, as well as here in the audience of the priority the district has when it comes to communicating with its residents. The website, and the various links within the website, regardless of what you're looking for.

I think our folks have done an outstanding job making sure that you are equally as informed as it happens as we are. So, with that, I'm going to open up public comment period item five from our agenda. I have two folks who are here and would like to be heard. Make sure they want to be heard. Oh no. Uh-oh.

Describer:

Denise is speaking off mic to David, her speech is inaudible.

David:

We may have to impose on them anyway. I mean, we have a 20, celebrating 22 year anniversary. I mean, how, how do you do that in isolation? Anyone? Same as. Look at the smiles around here. It's ear to ear. I only. Amanda, did you hear that? 22 years. Are we ever going to get there, honey?

District Finance Director, Amanda Castle:

Yeah, that's a long time. So.

David:

Wow. Congratulations. Congratulations. Well done. you're an inspiration for all of us. I mean, I, I don't know how you live with it, quite honestly. I, I mean, this is dangerous. This is. This is dangerous territory for me to go. But, I mean, it was a short. It was a very short time ago. I'm on the other end of a great big black trash bag.

Right? Minding my own business, picking up trash. And, I mean, I'm a, I'm a cowboy at heart. And so I, I've been on a number of cattle drives, but I have this feeling of something behind me, pushing me along, you know. Yeah, she was back there, kind of. And she had this kind of wisp. I don't know if it was the sound of the trash bag or whatever it was. But it has, you know, a cattle drive or anything like.

Yeah, I thought for sure she had a whip, whether it was a piece of rebar or whatever it was that she picked up. She just kept me going and we went from, is it StoneCroft, all the way back to the park, on that one side. She never let up, not one time. And, and was so happy that we had that time together and, and, really appreciated it and enjoyed it.

And we got a lot of trash, didn't we? We did. On both sides and a variety of other animals and, and things of that nature. So that was really good. Thank you. Councilwoman Tracy Engerman is here. She hasn’t indicated one way or another whether or not she wants to speak. I think she was just a little zealous in wanting to sign up here, because we've given her her own spot on the agenda.

As a reminder, we're going to do that until you ask us not to mess with you otherwise. But, well, we will close the open public comment period for now. Acknowledging the wishes of, of, our young couple celebrating 22 years of bliss and, move on to item six from the agenda. Okay. Tracy, you have the floor. Welcome.

Describer:

Jim is helping Tracy with the microphone and he says “Yep. There you go” off of the mic after he gets the mic turned on. Tracy is at the podium speaking. Once she is done she will sit down.

Tracy Engerman, City Council member for District 3:

Okay. Happy Monday, I don't have a lot for you today. I think that probably in the future, having me on the agenda is probably not necessary. I can just speak to you if there's something, during your public comment. But I did have a couple constituents come to me to ask questions about the water.

But it sounds like you guys have a website, and I would love for you to repeat that again, because I didn't get it written down. And I would love to pass that on to them for just what, what's happening for future communication. I also wanted to kind of get your feedback in terms of in the event, I don't see the event, but in the event something like this were to happen again.

Is there something that the city could do differently to assist you, that you or do less of or do more of that you could give me feedback that I could take back to the city? In terms of communications, to the public to assist you.

David:

You know, I think that what worked the best was, was. When questions arose, it didn't matter from which venue or from which vantage point. They were coming from everywhere, as you can appreciate. The ones that worked out the very, very best were the ones that were directed to us.

We were the point of contact. We were available and we were Johnny on the spot, if you will. And, and they went really well, if there was any, if there was any communication then I think that was more challenging was, and you can appreciate this as well the he said, she said type of communications. The miscommunication was, was, was reflective of what we experience when these things happen. And what we experience when they don't happen.

But, I thought that the community that I, I probably fielded close to 100 calls personally. They did not use the website or contact information as much as and through the website as much as they use the website to get my contact information and my colleagues as well. And, and, of course, we have a stellar communications.

Team and director, that coordinates all of that, so there's no redundancy. And, and we get the information out as quickly as possible. Jim and his staff were incredible, as it related to staying on top of it and keeping us informed, you know.

To answer your question, I can't think of anything that the city or anyone else could have done any better. Our struggle was, was, was mainly getting the information out. And let me say it again. Get the approved information out. We were being regulated by folks in the industry. Folks voted in by our residents and, and others to protect us, to mitigate, if not eliminate risk.

And we fell under their purview. Not a whole lot went exactly the way it was supposed to when it was supposed to from them. But they too are in a position where they're caught to a certain degree off guard and then expected to do something as if it happens every day, right. And so without a more long to do explanation, I would, I would say this, that, we appreciated the city, referring to any and all of that to us as opposed to getting into a business with.

They don't, they're not stewards of. And so great job in that regard. And, and, anytime that happens, forward them over. Tracy was, you know, it was 240 minutes is all that the water was off before it was on again. 240 minutes, Okay. That is documented in the time logs from the technicians that worked with us here. But the, it’s probably a far cry to suggest that the public has any idea whatsoever that it was just 240 minutes.

Piggyback that with the boil advisory, et cetera, et cetera. We all had a blast for that 5 or 6 days and, and, and, and I think yeah, Jim, Jim led that charge and did a heck of a job and couldn't be happier that it was accomplished as well as it was. But, had we been able to, to, to be able to, to, to share some of the other stuff a little sooner.

But we followed the process and, and the residents. The moment the water was back on, it was like, the only thing we heard was crickets. And so it was a good, it was a good day when that happened. So. But thank you for asking.

Tracy:

Sure. No problem. We want to be there to assist you where we can.

David:

Sure appreciate that.

Tracy:

The other items that I had, I had a constituent come and ask me about the skate park. They have a bunch of their elementary, I wouldn't say a bunch. Their elementary students and some others in the neighborhood like to go to the skate park and skate. And so they take them up there because it's too far to walk.

And they were saying there's just some safety hazards that they were concerned about. And wanted to know if you maybe had a timeline on when the repairs would maybe happen with the skate park. But seeing your agenda, it may look like that there's other plans for the skate park in the future, I'm not sure. Based on your maps, there wasn't a lot of write up in your agenda to really explain it. But it looks possibly that the skate park may be going away.

I, if that's the case, I hope it's not because I know a lot of students that use that facility for its purpose, and I would hate to take away that amenity to them. Because they have so few amenities within Castle Pines already, especially for like tweens and teens. But my, my nine year old asks at least once a week to go to the skate park.

Right. So I know that there is some issues with it being misused and abused during dark hours. And I do understand that. But I would hope that you would consider maybe not going away from the skate park and maybe, maybe approving it instead. But with that noted, it does look like possibly you're looking at pickleball. I'm looking forward to hearing what you talk about this evening.

But I wanted to let you know that we have a Parks and Rec advisory board for the city that we put together in the past six months. And they've met a couple times now. And we have one of our board members here today. But they have been discussing pickleball because it is a very popular. And it's certainly something that part of the demographics within Castle Pines has been asking for.

But I would love to see if there's a way that our, our advisory board could possibly work with you guys and see if maybe there we could avoid overlap of research and share ideas. And see if we can come to some, some way to bring pickleball to the city, and to the metro district. but I just wanted to let you know that that was a resource that you could possibly partner with. If pickleball is something that you're looking at doing.

David:

Yeah we, we have some, some fairly significant news for this evening as it relates to the stewardship of our parks, trails and open space. And while it does include the, the skate park. And I have to tell you that we feel the same way that you feel about that amenity. And, and, while we may be a little too zealous in regard to how many of those amenities we need. We, we too, feel like, more is, is better.

But we all know that, that, that more is more in, in a lot of ways. So, if you'll wait for that information, it is forthcoming. As it relates to the Park Advisory Board, you know it. The district is open to everyone. And, and so there's no invitation that's required. So if there's anyone that wants to communicate with us in that regard. Board, committee, individual, whatever it may be, always welcome.

Tracy:

Is it okay if I pass on their information to you? So you guys can.

David:

Absolutely. You know, and, and, and. Yeah, that would be, that would be just fine. Great. You know, it's, it's the skate park in the current condition not to over, or forget what you talked about. In regard to, there may be some safety issues up there right now. It reminds me of, of a few things that we've talked about with regard to parks, plural.

You guys have one as well. And, and, I mean we can, we can go from, from parks to dog walking, okay. And, and while we can't be all places at all times. There are some things that we can do to improve. This board is, strongly believes improve the security and the safety of not only the apparatus, but the conditions and, and the environment in all of those spaces.

And that's a part of, of the roll out this evening is to continue to improve in that area as well. But the point I wanted to make was how important. And I know you, you, you agree with us wholeheartedly. How important it is to have community, support, input and engagement because it doesn't matter. Yeah, it's over there in the corner of the park.

But if, if there's anybody that sees anything that's not quite right for us to know it or be notified. Doesn't require a separate app, or it may. It, what it requires is reaching out to the entity that is in charge. And if they, by happen chance, call you, you defer, refer them over here and we take care of it.

It worked wonderfully when we had all of that graffiti going on at the beginning of the pandemic. And yeah, we had to step up as a, as a, as a, steward and offer, instead of a $100 reward, a thousand. And I think it's still in place, but we mean business, and we believe that it would have been $1,000 well spent.

And it has been an incredible deterrent. And it's only gotten better since then. So if we're going to talk about. Dogs and what they do on the trails. If we're going to talk about skate parks, or we're going to talk about, anything, you know, the graffiti. I just implore, as I know you do, the engagement of our community to let us know. Knowing that a picture's worth thousands, upon thousands of words and, and we'll stay ahead of the game. But we're going to if there's anything that you and or the kids feel that is unsafe currently. I'm not certain that we know anything about it.

Tracy:

Okay, well then we can. Tonight. My parents send me pictures so I can forward you pictures.

David:

All you have to do is send it right here. And, and staff will address it immediately. Okay. One more, one way or another.

Tracy:

They just weren't sure who to go to. Yes. So they just had sent it to me. Yes. Please send that to, to Jim and he will make sure that it is addressed immediately.

Tracy:

Sounds good. That's all I have for you, this evening. Unless you have any questions for me.

David:

You know, I don't. My colleagues may. Jim, again nice job on the, on. The water situation. And, and if you had anything that you wanted to say in that regard, with Tracy in attendance? I don't know, she may have a hot date.

District Manager Jim Worley:

I'll ask you this, are you going to stay for the whole meeting?

Tracy:

Yeah, I'll be here for the whole meeting.

Jim:

I'll talk about it then.

David:

Okay, very good. Thank you. Any, anyone else? Okay.

Tracy:

Okay, great. Thank you.

David:

Thank you very much. I'm gonna close item six. Thanking Tracy again for your comments. Your questions, your concerns, and your patience. Item seven is a status report of the recent approved inclusion and the six month transition period between now and what we call day one Monday January 3rd, 2022.

The item A recap of the June 17th inclusion information sessions, which were attended by myself and some of the rest of the board, as well as Jim, and the folks from Parker Water. It is posted on the website, one of the two that I mentioned up front. And again, both of those websites, Tracy, are available and prominently displayed on our main website.

But it was, and plenty of pictures from it. We had great turnout that morning, and even a better one I believe it was, or better that night. I think it was just a lot of fun. A lot of people. The information was, was, was new. It was exciting. It didn't rain. You know, the reservoir in the park out there is just an awe inspiring kind of a piece of property that people just really gravitate to.

Whether it be for recreation or relaxation. But we had an opportunity to do a big round table at the end. And there wasn't anyone whether it was a bad joke or what have you, that they didn't get involved. But as it relates to the next steps of the inclusion. The biggest next one, and not to take anything from your report. If you were going to read it, Jim. Is, is the August 5th date, August 5th.

This next month is going to be the date in which we have obtained anyone and everyone that was interested in the single asset that we had up in the Fort Lupton area. And, it is, it's some, it's a, it's a transaction that council has been working on for years as we speak. Not only Kim, who's in, in attendance tonight, but Austin Hamre.

We've had a good response from the folks. Relative to interest, it comes down to dollars when it comes August 5th. And what they want for how much they're willing to give. That money is targeted for, and is a part of the downstroke of the $34.8 million inclusion payment. And so it's very important, but that's the next step that, that we're really looking forward to getting under our belt and being able to continue and pursue some of the other reports that are a byproduct of, of what we find out on August 5th.

Otherwise hadn't been any hiccups, hadn't been anything that we haven't been able to deliver. There's been a number of things legally and, and organizationally and operationally. Even in the event of this water issue where we worked with Parker. As a prelude to what's forthcoming and it was just pleasant, pleasing and constructive and so, so far so good. Anything else?

Jim:

Mr. President? If it's okay, I'll just add one thing. Sure. To that. Just so everybody knows, we're not sitting around waiting for August 5th. We meet Kim and I and legal counsel and others from Parker and a couple others meet every two weeks. Yeah. Yeah, we meet every two weeks on a Zoom call to make sure we're all the documentation is up to date and everything's happening, so.

So we're on that every two weeks. Kim skipped out today. I think you played golf or something. I'm just kidding. He had another meeting, but we are meeting every two weeks as a group to make sure everything goes well. August 5th is a big date also. But all the documentation and everything is needed for this whole thing. We're, we’re doing it.

David:

Well, it's such an elaborate process right? I mean, we're talking not, not just the water rights. But we're talking about the disposition of the ground. We're talking about the disposition of, potentially then the mineral rights, that people are pursuing in that neck of the woods. And, and, and, and then the leases, they were valuable to this process as well.

And they're all in full force in effect. They're all current, they're worth something. This team is all about maximizing the return of this, the residents investment and, and, yeah, in, in this community. And I couldn't be happier for the progress that we made. So nice job, guys. More to come in, in July. Item number eight, open space manager's report.

I see Craig is zoomed in, but Craig give me just a moment please. I need to get caught up with my own notes. Make sure that I'm with you. I, I, I am with you and, and, so you have the floor. Go ahead Craig.

Describer:

Craig is speaking via the Zoom meeting.

Craig Miller, Supervisor, Parks, Trails, and Open Space, CPNMD:

Thank you. you'll have my report. Does anybody have any questions? Before I make a few comments?

David:

As long as you're going to make a comment, related to the Colorado analytical report, please. As well as an update on the receivable from the city. There was a, there was a cost incurred associated with the monument that was destroyed on Monarch. And I'm wanting to know if we've received that payment on that invoice. It's now probably 60 days or more, so, Jim.

Jim:

I'll address that if I could, Mr. President. Craig's not that he's aware of it, but no. I haven't seen it come through yet. I’ll reach out to the city tomorrow. Okay. And talk to them about that, but Yeah.

David:

Very good. So, yeah with, with the updated soils report along the right of way there on Monarch. You have the floor.

Craig:

To begin with, I'd like to start with the food truck frenzy thing that we've been dealing with. The dumpster was dropped off on Tuesday, June 15th, three days after the event. And Whitney Shank with the chamber was very apologetic. She had actually known all the trash herself in that dumpster since then.

The dumpster has been sitting there at the park. It has not been picked up. The company that was responsible for it has not responded to Whitney or Tina with the chamber. They are United Site Services. We just got word today, after much back and forth that Wednesday has been confirmed for pickup. By them of that trash dumpster is sitting there.

Unfortunately, residents have been filling it with their own trash yard waste, things like that. It’s close to overflowing right now. So Wednesday is the date we want to see it gone. We actually have an event, a 4th of July parade from Hidden Pointe neighborhoods happening on the 4th of July at that park, over 120 people. So we want to make sure that that dumpster is on the way.

So far as the inventory of maintenance costs pertaining the right, right of ways. President McEntire, I emailed that to you. I did a very thorough investigation. Actually got down to measuring the various right of ways because throughout the communities the right of ways very significantly. Anywhere from about, maybe eight foot either side of road to 20ft either side of road.

So I measured very precisely, and I did the measurements three times to make sure that I had all the confidence and, the square footage of the areas that we maintain included everything that I could think of. So you have that report. I guess my question to you is, do you have any questions on that before I wrap everything up?

David:

You know, Craig I think I'm up to date on our correspondence. And I have to admit, I have that circled as a part of your report for this evening's meeting. Because I don't have that.

I know it's not due until the end of the month, as we represented we would. Would you please resend that final matrix to me, and.

Craig:

I will resend that to you tomorrow.

David:

And I'll, I'll confirm receipt of that tomorrow as well.

Craig:

Good, yeah, because like I say I triple checked it just to make sure that my measurements were fairly accurate.

Each time I checked it, I found that I was off by no more than 5% either way. so I feel very comfortable with the parameters of the measurements and the costs that I delivered to you in that regard. We're also working on tree removal and pruning maps. The second phase of that tree removal pruning.

I'm actually meeting with my contractor tomorrow, to show him the scope of the job. As you recall in the first phase, which actually starts tomorrow. We are removing 21 trees, and pruning a few others. So we had a major blow in the winter time. I, at the time that I did the original inventory, I was not able to categorize the condition of citrus trees.

And we thought, well we have another 10 or 12 trees that need to be removed. And some additional pruning is going to be the place in phase two. Which will probably be in mid to late July. Again, tree contractors are hammered this year. Simply because the amount of winter damage that occurred, from the variable weather patterns that we had. And also the drive and, and, drought and cold.

Describer:

The Zoom meeting screen is frozen and we can’t hear Craig or see any movement on the screen.

David:

Well, in, in, in Craig's frozen state, I'll just finish up by saying that where he didn't. We were in receipt of the Colorado Analytical Laboratory report. As it relates to this soil nutrient along the Monarch corridor. Which is a byproduct of the damages that, that have been caused in the right of way by the snow removal contractor. And, and right, wrong or indifferently it came back all, but the same as the initial one two years ago.

So not much has changed at any level from any, any perspective. But we wanted to make sure that the, the damages that we have claimed have been backed up by third party professionals and there it is, okay. So, we will follow up with, with that claim. And have an update in July, because we're going to be working with the, with the city folks on getting them some additional information before it's time.

We have expected that we would hear back from them on, on how they want to proceed. We still have time inside of this fall to do so. So all is well in that regard on that front. I'm going to close Craig's report then, frozen and all. Which was item eight, and I'm going to open it up to our finance director.

Chris:

We may have to skip to 10.

Jim:

Yeah, we may have to Mr. President. Because it looks like we've lost our connection. At least right now.

Describer:

Someone anonymous in the background off screen, and off mic is basically telling them that they have lost their wifi connection. But the voice is very faint and quiet.

David:

Okay. Okay. All right. Well, I, we can, we can do it without her. And in fact, it's not difficult. My colleagues and I have been in receipt of the report since the 23rd. Everyone has had an opportunity to run through the numbers. The property tax and specific ownership tax revenues are flowing in as they should.

The general fund budget variances vary. But none, none of which we are not on top of. And or are reconciling internally prior to making any moves formally for.

Denise:

I have a question.

David:

For amendments, and the enterprise budget variances fall in the same category as, as the general fund. Nothing which are requiring any formal amendments at this point. So, things are tracking seasonally accordingly. Yes, ma'am.

Denise:

Just a quick question. I was wondering why interest income across all funds has been revised downward to account for current market. My understanding interest rates were going up. And wouldn't that mean our accounts would be going upward versus downward?

David:

Those are interests in the marketplace. Those are our investment funds. Yeah. So, those rates have been rescinding. Okay. They're not, they’re. Well, I would have preferred that they were the rates that we were paying, but they were. Yeah. The rates that we were on our revenue side. And they aren't as robust as they were in 2020. Okay. And or our 2021.

Denise:

Just usually, yeah. Usually I see when other rates are going up, the interest income rates are going up too. But in this case it's not.

David:

We're, we're talking about revenue versus expenses. Okay. Expenses. Got it. Rates are going up. Okay. Revenue rates are going down ever so slightly. Again, none of this reflects any call for any formal amendments. Okay. And so, we'll pick up with her again next month. I doubt very seriously given a look at the numbers that we'll even have some then.

But we do start the budget processing. Pretty soon. It was just like yesterday. It was. Next month. Goodness sakes, goodness sakes. Are there any other questions Chris, that you might have that we want to talk about? I know that you've gone through them. You're, you’re good. Okay, and Robert? All right, very good.

Describer:

In the background of the mic and off camera an anonymous person said “Oh we’re back.” And Jim said “Excellent.” and they continued to talk off mic and off camera inaudibly.

Jim:

Josh, you hear us? Can you hear us Amanda? Can you hear us Amanda? Yes, sir.

Jim:

How are you?

Describer:

Craig and Jim said their sentences at the same time.

Craig:

Yeah, I hear you too.

David:

Well Craig, good news is, buddy, you're done. I finished for you. And you did a stellar job. Thanks. Awesome, and then, and I couldn't have done it without you I, I just wanted to. Do that. And Amanda, good news.

Amanda:

Yeah, you got through all of mine too?

David:

I read your report as well. And, and while I don't want to take any of the thunder from you. You can certainly skim over the top again, but I, I did. Yeah. I went through all four points. Perfect. I know that specifically on item three. Excuse me, item 2 C, that we need some more detail on that and, and we can work on that with our upcoming meeting. Yep.

So you have the detail. But, other than that and, and really the detail we need on that is the total picture as opposed to just a snapshot in 2021. Oh, sir. Okay. Yeah. And, otherwise, the numbers and the reports are, look well. It looks like everything is seasonally on track, and that's where I kind of left it. But if you have anything more to add, please do.

Amanda:

Yeah, I think just from an inclusion standpoint. I did talk to Kirk Russell with CWCB and worked out some more plans relative to closing out those nodes. Kim, I'll follow up with you tomorrow as to some questions that he had. But really, I think we had already mapped out what he was considering.

So it was good to talk to him and get clarity in that situation and to assure him that we were on top of it. Which I think gave him comfort with that situation. So I think we're trending well with our points for the inclusion and just continue to work on that. I'm also working through the cash flow model. And should have something prepared and ready to the board here pretty quick.

David:

Very good, thank you. You're welcome. Questions from my colleagues, any others? Hearing none. It was good to see you again. Welcome back, Thank you for the report. Thank you. And, I, I guess you and I are on for tomorrow. Yep. Before, whatever that, whatever that time was that you gave me. But, I'm just confirming. Okay.

Amanda:

That sounds perfect.

David:

All right, thank you Amanda. Thank you. Amanda, you might want to, as a part of our considering the approving of the financial reports and the payable claims for payment. Would you mind sharing with the audience those funds that we are including in that motion?

Amanda:

Certainly. And let me just have that number here on a bigger screen. I'm not wearing my glasses, so I printed most things out on, you know, big paper. Okay, so we have for consideration the report from the finance director and consideration of approving payables and claims. Including check numbers 26062-26162 from May 8th, 2021 through June 11th, 2021.

General and debt service amounts total $71,714.43 To approve, $146,507.13 to ratify, for a total of $218,221.56. Enterprise funds to approve are $170,341.99 to ratify, $274,734.65, for a total of $445,076.64. And electronic payments to ratify in total of $552,894.44. For total expenditures of $1,216,192.64.

David:

That's a motion on the floor, made by our finance director. Is there a second?

Denise:

I'll second the motion.

David:

And, are there any additional comments, questions or concerns?

Board Voting All Speak:

Hearing none, all those in favor of approving item nine in its totality signify by saying yea. Yay. Yay. Yay. Yay. Any of those opposed nay. Hearing none. Motion carries unanimously.

David:

Thank you Amanda. Item number ten is legal council's report. Counsel, the cover letter, or memorandum that is, is a top of the agreement. That I know that you've been feverishly pursuing. What, what's the purpose of that cover memo?

Legal Counsel Kim Seter, Esq.:

I just wanted to summarize the agreement for you so you don't have to read the whole thing since it came in so late. So you can just see kind of an outline of how it functions.

Last week, there were significant changes that I passed back to the city. They were all accepted. Then they made some additional changes and sent it back. There's a couple of items I think we may still want to talk to them about. Plus, they added the exhibits, which I had not previously seen. So I want somebody to look those over because I want to make sure that the scope of the northern lane reconstruction is what we think it is. Because that could expand to the whole road very easily.

So that's really it. I'm asking tonight if you want to approve the agreement, approve execution of the agreement, subject to the terms that I put in the motion, not on that piece of paper. Which was the main reason for the piece of paper.

David:

Subject to the terms A through C?

Kim:

No, the very last part of the momo.

David:

Just the motion?

Kim:

At the very end. Yeah, it's all included in there.

David:

Yeah, and, and, and can do that. We certainly want to look at those exhibits prior to execution. Correct. If they were late coming as well to us. But I think that we have them all now, and Jim and I spent a great deal of time with Larry, who was very gracious and accommodating, with his time. And, and, help in putting that information before us. So we'll, we'll just reconcile that when it comes forward. Will you be providing a redline then, to update us on the changes you receive from the city?

Kim:

I could do that, yes.

David:

If you would, please. And then, Jim were you, did you ever get a complete set of plans? Approved plans, yet?

Jim:

I don't know that I have to be honest with you. I can certainly look and see. I don't think I do. Yeah, but I can get them without any problem.

David:

The exhibits that Kim are referring to include those areas, East on Yorkshire and North, or North on Yorkshire and East on Castle Vines Parkway. Where it could run on without a little bit more information. And so I'm more comfortable with that than I am.

The entire project Larry seems to be having some difficulty in providing us with a copy of the approved set of plans. We found that difficult in conversation with him, as well. I'm not sure what the holdup is. But just be advised that this body cannot execute this agreement without having first taken a look at those plans as well.

So, it's, it's with that, and if I could just ask a question counsel, we received your report. And, was, was was, noticing that this was the only item that we had from a timing point of view. A need to take any action on, was there anything else you wanted?

Kim:

No, that's correct.

Most of the report is just a lot of the things going on with Parker. So it's kind of like a herd of buffalo. It's all heading in the right direction. It's alI l can tell you right now, but there's a lot of them.

David:

I, I, I don't want to pick on you, but they're not buffalo, they’re bison.

True, oh sorry.

David:

Anyway, any, I noticed in the report that you're pursuing Tom Weldon. Yes. We really need to, to, to either go to the next step or the next base. If there's a, I think Jim and I both offered to go knock on his door, if that's of any help. But we should wrap that item up please. And then the, yeah, I, I know that we have the MOU and the exhibits in, in, in great shape for the agreement.

So we'll just take a look at those red lines and make sure that everybody's happy with them. Okay it's with that, that I'm going to open it up to my colleagues for questions, comments, concerns to counsel about what he has given to us this evening. You've been kept up to date on the history. Short lived in some mines and, but if there is no questions, comments or concerns, if someone would like to propose a motion, as presented by council. It would be time to do it.

Kim:

Mr. Chairman, would you want to add receipt and review of the final plans into that motion?

David:

Will do. Yes, sir. You have a particular place?

Kim:

Nope. Just anywhere in there.

David:

I've got that lineated right after, just right down at the bottom. Approval of the approved construction documents, slash plans. That'll work. Okay, and then any changes to the current agreement? District attorney and directors. Any questions? Chris, Denise, Robert. Hearing none, I'll make the motion. I move that the board approve the execution of the interlocal.

Not interlocal, the intergovernmental agreement by and between the city and the district regarding the reconstruction of Castle Pines Parkway and the replacement of the water line. Subject to final review of the designated costs of the northernmost lane reconstruction and shared costs. And approval of the approved construction documents and plans, and any changes to the agreement by the district manager, the district's attorney and an individual director. So, that's my motion. I'm sticking to it. Is there a second?

Chris:

I second it.

David:

A motion on the floor and a second to approve the intergovernmental agreement that been put before us. Covered by a memorandum dated June 28th. Is there a second? Yes. You Second it. Is there any comments, questions, concerns that we need to address before calling for the vote? Then I'll call for the vote.

Board Voting All Speak:

All those in favor signify by saying yes at one time. Yes. Yes. Yes. Any of those opposed? Please feel free to say nay. Hearing none. Motion carries unanimously.

David:

Thank you. Council.

Kim:

That's it for me. Thank you.

David:

Thank you. District manager. Mr. Worley. You have the floor, sir.

Jim:

Thank you so much. What a great day we had that Saturday, June 5th.

I think it was. Yeah. Where we have the Castle Plains cleanup day. You guys were there. That’s what, she was there that's right. But Ken, I don't remember, 70 some odd. Do you remember the total? 67. 67 I knew there was a seven in there somewhere. But what a great event. And having it on a Saturday morning I think was a huge help.

We had a ton of people there, spread out all over the place. So thank you to everyone that showed up. Certainly the board of being a part of that. Kim for coordinating it, and what a great event. And, the weather was nice that day too. So thanks to all of the 67 that showed up. And we'll do another one here in a few months. And, because stuff just kind of ends up being out there all the time anyway, so.

David:

You know, I'm just glad that we didn't follow up on your idea. We would have got a tremendous amount of calls that were. I mean given the participation, it would have been overwhelming. I think we would have been in trouble.

Jim:

What was my idea? You're talking about?

David:

The honk idea. When you go by honk. I mean, the place would have just been an uproar. Yeah. We had so many people and so many people out there. We did. And so many people that were waving. You’re right. And acknowledging what we were doing, so.

Jim:

It was. Yeah. You bet.

David:

We're not going to do that okay.

Jim:

No, but good, good event. Thank you to everybody and to the board and Kim for coordinating that. Let me skip over B for a second. I'll talk about that and then let me go to C. You recall this is the sewer odor that really is Forest Park. And you might recall, we first started talking about this as an organization with you last December.

We had, we put in some events. We also did some ozone injection, which has helped tremendously. As a matter of fact, I sat with Nathan Travis, who's been coordinating this for us. Last Friday, I says how many calls we got? He says zero. And I said, have you reached out? He's got one individual he communicates with, and he touched base with that gentleman on a periodic basis.

So that works so well we're actually installing what I call a permanent injection of this. Most of this the, the flows that come through Forest Park come from our legislation, number three. One of our bigger ones. And so we're putting an automatic injection of this ozone. And don't ask me how to explain how it works but it works.

And so we're going to have that at least station three. That's supposed to be completed probably in about three weeks. But it's really helped there's no complaints, no concern down there. And, and we also took care of some manholes. And we, we resealed, put some different manholes. But that ozone project has been huge and been a big help.

So thanks to all, to Nathan and all of those that have worked on that. So let me let me go back to.

What was not exactly fun for any of us. And that was the water issue we had. And president McEntire is correct. We were really only out of water for 240 minutes when things were shut down. And while it started with our chlorine injector at the plant, that's what really started the whole process. And when that went down, we had to shut the plant down.

We can't put chlorine in there. You're not disinfecting enough. So we shut that down. We immediately made phone calls to Centennial Water and Sanitation District. You’re all aware of the interconnect we have that runs from October 1st through April 30th. Within four hours, Centennial had gone out and they just basically had to turn a valve. So the water can flow to our pump station right next door to it.

So they went out quickly, took care of that. I talked to John Kaufman. Nathan talked to his counterpart over there. So within four hours, at 240 minutes that they referred to a few minutes ago, water was flowing again. And then what happened turns out to be a perfect storm. One of the big pumps at the pump station, interconnect pump station chose not to work.

So that was a perfect storm, which caused this major problem. The initial part was the, the, the injector, but we were able to take care of that with the water coming from Centennial until that stopped.

David:

And that pump continued to operate the smaller pump.

Jim:

The smaller pump worked, but it wasn't enough to be able to push it all up here.

So, and I'm probably going to forget some entity when I say this. But Centennial Water and San., thank you. Did a great job flipping no questions asked. They say we're here to help. We can send you people too if you need help. So they turned on the water. Parker, huge we had, we had people from Parker that came over to our plant.

In addition to Ramey Environmental, Ramey is our operator in responsible charge of our plant. So Raimi was there. People from Parker were there. And this is at our plant to get that chlorine injector working. They got that done within about a couple hours, it was huge. But then down at the, I keep trying to say the international pump station, it's an interconnect pump station.

There were two employees from Parker, mechanic type individuals that came over there, and they found a couple of things. One, they found that the, our air conditioner had froze up. But they didn't have anything to do with the water because it was a solid block of ice. But they had, they had an electrician. I think it's IPCO is the name of the firm.

They said, this is the gentleman we use. So Nathan called that gentleman. He was out there within 45 minutes. And then he started looking and touching stuff on panels. We have a panel for each one. Like that. And you actually had two big pumps and a little pump, and there's panels for each one of them. So this guy was punching and doing stuff. Finally he realized about the size of this phone, maybe a little bit thicker.

Describer:

Jim holds up his smart phone as a size comparison to his explanation.

Jim:

Was a part on both of the big pumps that was fried or whatever the term was.

David:

In the electric panel.

Jim:

In the electric panel.

David:

Not on the pumps.

Jim:

Pumps were absolutely fine. I just didn't know to turn it on because the electrical panel had a total. But that general identified that within a couple of hours of him getting out there. And working with the two gentlemen with Parker and Nathan Travis.

And so they did a yeoman's job of getting that turned on. So once all of that was done, we were flowing again. And we only had a relatively short time that we were out of water, basically 240 minutes. So, during this process, one of the things that we are required to do and the appropriate thing to do is contact the state. Tell them hey, here's what's going on.

Chlorine injector stopped. We, we, we've stopped the plant down. We're doing this. We're working with Centennial. All this, and the person on the other end of the line, this is about 1:00 in the afternoon. Said and talking to Nathan says, well it looks like you guys are doing exactly what you need to do. Keep moving forward on it.

I don't see that the state will require a boil water notice, but I have to run it up the flagpole. Which means that individual had to talk to someone else. So about five hours later, Nathan and I get a call from the state saying, we're going to issue a boil order. And while I got a little irritated at first. I said tell me why?

It's a very good reason why. Anytime you drain pipes like that as fast as they drain. Because when we're running out of water. That opens up the opportunity for contaminants to get into the pipes. And so, out of the abundance of caution, I says we need to make sure that they didn't get into the pipes. So that's when they issued the boil order about 7:00 o’clock I think it was.

Yeah, that evening. The next morning that was Wednesday evening. The next morning, Thursday morning, after working through iterations though we had to fill out some information on that with Ken's help. The state said okay, we like what you put in here, issue it. So we issued it and the requirements were website, email blast.

David:

Pre-Approved website, pre-approved.

Jim:

All of that, all of that had to go out. News media. We had to contact the news media. We had to do a 911 reverse call. And so there was a lot of entities involved in that. The 911 reverse was done by Douglas County Emergency management firm. Great help, Tim I think is a gentleman down there. Big help with sending that out. So we had to send that out.

But what we also had to do to take care of this and get it lifted, we had to flush our entire system. We just filled it up. And then we had to flush the entire system to get any contaminants that might have infiltrated within the pipes. So that started, Thursday morning. There was a five crews here from TW Summit who does a lot of this work from us. And they spread out and spent all that day on the outskirts of the community flushing our lines.

So we got a number of calls saying there's a lot of water running down the street. We're flushing the line. So that up until about noon on Friday, to flush all those lines. Took that long to do that. After that was done, we had to get eight bacteria samples. So you had to go out in, in eight different locations. And there's a protocol involved in doing that.

I watched him do it. Gloves, masks, a whole ball of wax so it doesn't get mixed up. We took him down to the lab. PCWRA does our lab work for us, Pump Creek Water Reclamation Authority. We got him there at 4:30 on Friday afternoon. And it takes 24 hours to get the results. In essence, they go into an incubator. And so 24 hours later they read them and see how it is.

And so PCWRA employees came in Saturday afternoon, about 4:00 o’clock. Read all the results were absolutely fine. They email that to us. There were people at the state that were checking their emails on Saturday afternoon to get that information. As soon as they got it, within about 30 minutes. At the longest, they lifted the order. Which was good cooperation.

It worked very well. So we went back out through Ken. The same ways that we alerted everybody. We had to tell everybody everything's fine. So outside of the abundance of caution and I can see that to be honest with you. You don't want any contaminants to get in there. And then you find out there was an issue. So that's why they issued the order.

But I want to tell you for certain. There was never a water quality issue before. There was never a water quality issue during the incident. And there's certainly not a water quality issue now. So we never had less than great water going to the community. And there was a couple people that say, wait a minute, this water is contaminated blah, blah, blah.

So that's when I got, started getting a lot of calls. And I'll tell you, 99.9% of the people that I talked with over that whole 4 or 5 day ordeal were absolutely very good. They said, I understand what's going on. What do we need to do? Had one guy call me and say, do I need to take it?

Can I take a shower? And I told him I says, well I don't live there. But I said, I would imagine your family probably wants you to take a shower. And it's okay as long as you don't stand up there and drink the water. And that wasn’t really the only thing. If you washed anything with it, the smart thing to do was to boil the water. A lot of people went out and got bottled water and did that.

So the lion's share of the calls that we got and David you field some of those were very good, very good people. And so thanks to Parker, Centennial, Ramey, Ken, big time David, big time for, for being a part of this. I also want to publicly thank Susan, Carol, and Dawn in my office, who answer the phone a lot. They did a yeoman's job of talking with people and explaining what's going on.

But I tell you, there's one person that I want to, I want to really thank and, and acknowledge, and that's Nathan Travis. Nathan has been with us. I don't know, more than a year he's been here, I think about 15 years, 12 or 15 years. And so he, he jumped in and really was about the only employee in the field that knew our system as well.

Corey had just retired and we lost another guy a little over a year ago. So I want to personally thank publicly, Nathan for what he has done or did then and has done since. He has been extremely valuable, as everybody has. But he's jumped into the plan, he's jumped into all bunch of other things. So thanks to everybody for this.

Someone asked or somebody said something earlier, I think about if we had this again, I don't want to go through this again at all. I don't think anybody wants to go through this again. But never was there a time to where we had done anything wrong or putting in bad water or what have you. It was just a perfect storm.

There wouldn't have been any issue if the big pump would have worked out the IPS. Because nobody would have run out of water necessarily. So that's a long winded comment about what happened. And also I got calls from other entities around. Castle Rock called me and some others that were there. What do you need, so that was, that was huge and meant a lot to me personally. But also the whole group, they did all the work. So I don't want to have to talk about this again, I hope. But thank you to everybody on that. So I'll address any questions you may have of anything that happened or didn't happen.

David:

Thanks for that. Jim, you know, being, being a neighbor and being a good neighbor, as we have come to enjoy is, is a blessing. As it is written, a true blessing. I won't belabor what you said, but I know I've mentioned it a couple times, that if I were the one writing the articles. Not that I want to, but if I were the one, it would be entitled.

It worked. It flat worked, and there wasn't one layer of redundancy, one layer for risk, one layer for, for operations and, and, back up. And, and what if’s that had not been covered. That did not get exercised, that did not get utilized, that did not work. At the end of the day Denise, I think you told me you never even ran out of water.

Denise:

No, we were fortunate we had water pressure, had water.

David:

Come on. So it was, those of us on the low ground over there.

Denise:

Yeah. Come over to my house.

David:

Yeah, and so, but 240 minutes and you're right. It's not that this time is, it's going to happen again. And next time there may be a breach to the system, but there wasn't.

Would have loved to say that, but. And there was never a drop. Not one single drop of un chlorinated, disinfected water in the system. Would have loved to have said that. But, you know, we're talking about risk. And in all fairness, everyone that was engaged in this had to. Well, half of them said it wasn't enough and the other half said it was too much.

And bless everyone's heart, we got through it with everyone's help that you mentioned. No issues, no illnesses that we're aware of, certainly no deaths. And that's what it was all about. So, Hallelujah, glory of the Lord. And, and, thank you again for the report and the update and the information, really appreciated. Anybody else?

Chris:

Yeah. I do want to make some comments. So it definitely is very important that we recognize all the folks who were involved. And I had a list that I will come by and do that too. But it worked, you know, and we, we got the calls and we responded the way we're supposed to respond. And, no one was impacted.

And one of the things I was concerned about, you know, reading while I was overseas about all the crap going on in Tampa when their water treatment plant were, they almost had issues there. And, you know, every month I log in. I was like, what's the status of our risk and resiliency audit, right. And then here we have, the whole water stuff going on in our side.

And, you know, the whole process worked. So I do want to jump on what you said and thank all those folks, right? Because it definitely was a team effort. Everyone was part of the process. You know, we had the whole Colorado Department of Health and Environment. Good job thank you for being there and being there on the weekend to actually close out the process. And give us the go ahead to issue the all clear Centennial Water and Sanitation District.

You know, we had Parker Water and Sanitation District. They're the ones that are going to be taking over from the whole inclusion. They were there. They were right there from the beginning. They were right there with us shoulder to shoulder. That should engender a lot of confidence from the community and our homeowners that this is, these are the people that are going to be taken over in, in January.

So thank you to those. Ramey Environmental, you know, I was going over your reports thanks to them and, and PCWRA the Plum Creek Water Reclamation Authority. You know, I didn't realize that they were the ones that were doing all the testing. So we appreciate them coming in and, and doing the testing for us. And then last but not least, the staff.

Staff was all engaged. You know, Travis, as you mentioned, Susan and Carol. And of course, you know, where was I not sure where I was when I called Jim, but I was deployed. Coming back from my deployment through Norfolk or if I was still overseas. But I was talking to Jim and, yeah, Jim was fully engaged. And I'm standing there walking around in the lobby, and he's given me an update.

And, you know, I've felt comfortable. You know, by the time I spoke to David as to what was going on, I knew I was up to date and I had no concerns. So, Jim, outstanding job. And Ken, thanks for all the updates on and making sure you put that out to the community, because definitely transparency is what we're all about.

We're not going to hide anything. We want everybody to know what's going on. We want them to know timely. And if we have restrictions that restrict us from telling you information timely, I guess that's all we have to abide by too. Because we are a government entity, unfortunately or fortunately, whatever way you want to look at it.

So thanks to all those folks, I appreciate it. And then last but not least, David and the rest of my fellow directors. Great job, Thanks for being out there and responding to this. And Chuck is not here, but him too.

Robert:

I want to add compliments to Jim as well as he articulated and did everything. And even being caught after hours, and being able to orchestrate the people leave and come in, PCWRA on the weekends. These people don't work on the weekends and orchestrated all of that. And then having your hands tied where you can't get the information out until it goes through the health department. And gets approved for everything that you want to release and was, culminated and specifically put together by Ken working late and through the night I here and woke back up at 3:00 o’clock in the morning.

All the background stuff that happened was amazing. So thank you both because you both went so far way above and beyond. It's incredible and I wish everybody knew on a timely basis. You know, all 3200 people that live here of which you guys were doing to make everything not only safe, but get it done. And, that was just I mean, hats off.

That was great. Great and when I spoke to you and you just articulated everything that was going into policies and procedures. And everything that was, had to be done. And everybody else was like, yeah, my water doesn't work, and the background. So I wish everybody just could have the education that was done in those couple days and everybody came in after hours and everything. So but thanks to both of you.

David:

Jim, did we get the power back on? You remember?

Jim:

What power are you talking about?

David:

You remember the couple calls that I got that the folks were. Oh. Really upset.

Robert:

Oh because the power in Centennial was down?

David:

Well, no. Oh yeah. He was bad enough that they didn't have water, but now the power's down. Wanted to know when we were going to turn the power on, so.

Jim:

I told them to call the city on that. I did. Yeah. Just easy.

David:

Just kidding. That was kind of fun. Yeah, all right. Anyone else? Thank you again, Jim and for that report. Any other issues for Mr. Worley while we have him on the floor?

All right, Jimmy anything, you're good. All right, very good. Then I'm going to close that item on our agenda. Specifically item number 11 and I'm going to open up 12 with director's matters and jump right in if I may. On the Coyote Ridge Park master plan proposed phase one improvements and the timeline.

Something just came to my mind. And, and about whether or not it would be productive for me to regurgitate what Jim just said about water as it relates to the parks.

Describer:

David stands up and stands next to one of the three boards on the left side of the screen, and points to the aerial of Coyote Ridge Park proposed site while he is talking.

David:

I'm not going to do that. I'm going to, just for everyone's information as we are able to see quickly. This is an aerial of Coyote Ridge Park and all of the existing amenities that we have currently deployed and that are being utilized and maintained by the customized North Metro District.

And oh, I remember what it was. It was during this whole mess that so many of the people that I talked to had additional questions. There was a great opportunity to talk to them and we had other emails that were unrelated, et cetera. But one of the things that percolated through that whole time frame as well as the trash pickup and, and, and had been the whole course of our service has been pickleball. Where is the pickleball? And, and you know. First things first. So anyway we get through the, the inclusion with Parker Water and Sanitation District all the while.

Describer:

David moved next to the board in the middle, which is a map aerial view of Coyote Ridge Park proposed site enlargement.

David:

Unbeknownst to our colleagues or the residents we're working on and delivering a fantastic open space to trails. And parks by and through the staff here. And all the people that we employ surrounding ourselves with the very best knowing a fool would do otherwise. Right. We come up with pickleball.

Describer:

David points to the section on the left side of the second board showing the site enlargement while saying “pickleball”.

David:

And, and, and the pickleball is, is a project that we're focused on delivering. We, we have the beginning renderings of where this would be albeit Coyote Ridge Park. But this location right here.

Describer:

David is pointing to the old skate park building in the left hand side square inside the Coyote Ridge Park proposed site enlargement aerial map view. The old skate park building is in the middle of the left hand side square.

David:

Is, is the old location of the skate park. So the skate park would be removed.

Initially, and would be replaced with four pickleball courts and a pavilion for phase one. Phase two would be two tennis courts under the same light, in the same location, with the same improved roadway, with the same improved access parking and facilities associated with it. With a top notch facility of this kind.

Describer:

David is pointing to the bottom right corner of the left hand side square inside the Coyote Ridge Park proposed site enlargement aerial map view when he is talking about phase three to explain where the skate park would go.

David:

Within phase three being at the confirmation of the residents. We have no proof otherwise, that we would relocate the skate park. As it's identified here as an option. Along with some additional security and operation lighting, down lighting, for those off hours next to the basketball court. You'll notice that part of the reason for this.

Kind of planning was to, again try to secure those areas that we've experienced had a few more challenges than the other areas. Okay, call it youth. Well, kids will be kids and, and, and. But it's less likely that some of the, the carrying on that takes place would carry, would be carried on. The closer to the road and, and, and are being able to observe what's going on down there.

Describer:

David is referring to and pointing to the bottom of the left hand side square where the road would be. And saying that is a better spot than the top left corner which is harder to supervise since it is behind the skate park and far from the road.

David:

Versus clear over here at the corner.

And that was the motivation for the relocation. More so than, using that site as it already exists. For the pavilion, the tennis courts and as a pickleball.

Describer:

David is grabbing the third board which is the other Coyote Ridge Park proposed site enlargement aerial map view, the one on the furthest right side of the screen. And he puts it on top of the middle one that he was just talking about and pointing to. It is different from the one in the middle because it is a bigger rendering of the site, and there is more detail on this one. When he is done, he will sit down.

David:

This is just a little bit bigger rendering of, of, of the individual site itself. And, and yeah, not a whole lot there to explain that I had already just a little bit bigger picture. The project funds are in place.

These are the funds that exist as a byproduct of the Colorado lottery. You may recall that we had over $200 and some thousand dollars in there. And I think the financial reports would reflect that at the end of, of June. We have $307,000 there. Phase one, which would be this area along with all of the construction documentation necessary for any of the zoning. And, and the entitlement and development work, as well as the construction work is covered on top of the $250. Directors, you have copies of the initial construction design documents and what is included.

And what is excluded. Preferably nothing excluded. But that's why your review is important to us. But construction would, we, we believe we would have the construction documents in a position to start before the end of the year. And deliver before the season, if you will, seasonally opens in May of next year. But what's before us tonight is, is not only an update of what you already are familiar with, but to continue, in the spirit of full disclosure and transparency. I would like to take any comments, questions, and concerns of my colleagues before making the motion. To continue the process by engaging. Our, our consultants, to begin procuring the construction documents necessary to move the project forward.

Chris:

So on the, on the skate park. Yes sir. What is the cost of that and what is the timeline for that?

Describer:

Chris turns his mic on.

Chris:

Sorry for the skate park. What's the, the process for that, the timeline for that, and the cost for that?

David:

It has not been identified simply because. Well, first the cost to move it and mothball it is included in phase one. To resurrect it the thought was it would include some additional study. To ensure that we're using the state of the art equipment the safest that is available in the industry.

You know that everything that's up there is dated and, and, and significantly so. So, what we did in this overview was to at least identify the space that would be conducive to. What, these skate parks are what we had and, and the, and the space that we may need to utilize at the, the installation of its replacement, if that's what we ought to do.

As those funds there's, there's a number of ways that we can finance it. We can, we can wait for the funds through the Colorado Lottery to continue to flow in until we can cover the cost associated with phase two and phase three. And or as a byproduct of the budgeting that we begin next month. We can pursue at least what opportunities exist. By virtue of that process to begin to establish the start date and the finish date for the tennis.

Because the construction drawings will be ready. They'll be teed up, with, all we would have there be what they call shovel ready, shovel ready project. But it's, it's a matter of cash flow management and, and that some work that has to be done. Beyond the first take down and introduction of pickleball into the community.

Robert:

And there's some in the monies that was allocated before. That we talked about that can be used. But in the interim, we probably need to assess that company and the interest and the community input and things that go into the skate park. But primarily getting the pickleball courts started. It's the fastest growing sport in the nation. Supposedly, if you can believe everything that's written about it.

I know everybody's enthusiastic about it. And I was just on an airplane yesterday. Imagine that, and a guy had a pickleball t-shirt on. And I just mentioned, he goes oh yeah, I'm an instructor. I just started a little part time and now I am full time instructor on this. So, I'm looking forward to it.

And my only thing is, how could we expedite it? I was hoping it was going to be a better date than January. Or next year but if, how we can expedite it. But as for the skate park we can, there's the other money that we had that we brought together and that's still sitting there.

And that can be probably tapped for that. Once there's involvement from the kids that do use a skate park properly. And, and then maybe a little bit of a void of it will gain a render respect for that area as well. And plus, as David said it's going to be up by the road. It’s going to be more visible. And kills two birds with one stone. We have extra security on the new skate park. It's going to be approved and better and, and safer. As well as also bringing this community into the 21st century with pickleball, so excellent.

David:

I think we're going to get a bump on the lottery funds as well. Believe it or not from the, pandemic.

And, but we'll, we'll know more as we engage in the, in the budget process. And, and as long as in this first take down. Again, we create a shovel ready phase two and, and phase three delivering what the community has shared with us. This is their priority under our stewardship. Let's, let's roll. Let's make it happen. Let's do what we do, okay.

Denise:

I just want to add a comment onto that. I didn't realize for some reason they missed the email until today. So this is the first that I have seen of this. And having previously been on the Parks Authority board. And the disillusion and the many, many, many conversations we've had about pickleball. This is a huge win-win for the community that, that's been the squeaky wheel that's not been oiled. So I'm super happy about it. I'll even learn to play. It sounds fun. Sure. So thank you.

David:

Thank you Chris, Robert, and Denise, appreciate that. And, and in regard to the schedule you'll see in the proposal that there's that schedule. And you can see that we're dealing with windows. And depending on when we're able to pull the trigger. Council has not seen the agreement.

It, it, it I, his, his time would be. It will be a fast review on his part. What we need to do is, is, just slip back to this entity which has been involved in the city, at this level for decades. We just resurrected the relationship. And, and so the things that we have asked them to do. They've had files that they had previously. And they have knowledge and knowhow and, and history on some of this stuff.

It's really helped us expedite the progress to this point. I'm not so sure to make my point. I'm not sure that there's not some fluff there time wise. And, and with your recommendation to move forward on this. That'd be the next telephone call is to tighten that schedule. And see if we could expedite that inside of this year.

Robert:

Let’s see if I can't be more involved in getting it expedited. And everything I dotted and T’s crossed. So it happens.

David:

I'm hoping, Tracy, that that covers what I promised it would. In regard to the skate park and, so it is, it's put on the shelf, in this process. But, it appears to be short lived worst case. And best case, it would come out of the box. If you will or out of the gates newer, neater, better, safer, for the entire community. As well as the participants.

Okay, there's, there's not been any there's been a couple that said, you know, we don't need that. And, but they forgot who they were talking to. You may recall many years ago in front of council I said something as bold as, as the fact that the city, its future relies on the youth that we bring along and, and. So anyway so far so good.

Okay, anyone else on that item? I'd like to go ahead and just make a motion that we continue to pursue. the, the delivery of this project. So, let me do that. I'd like to make a motion this evening that this board of directors continue to pursue the proposed phase one improvements for Coyote Ridge Park. That as demonstrated include pickleball facilities.

Cabana and all the improvements to and from same, including some security features. Phase two would be the tennis courts with all the ancillary amenities as described in the pickleball area. And thirdly, the reintroduction of the skate park in a new location. As depicted in the presentation tonight. Do I hear a second?

Chris:

I second it.

David:

Have a motion on the floor and a second to continue to pursue the improvements in Coyote Ridge Park as described earlier. Is there any more conversation that my directors would like to have? Any from staff? Having heard none, call for vote.

Board Voting All Speak:

All those in favor in unison signify by saying aye. Aye. Aye. Any opposed please indicate by a nay. Hearing no nays item passes unanimous, unanimously.

David:

Thank you for that. Item B is irresponsibility dog owners who fall, fail to pick up the. Let me try that again. Irresponsible dog owners who fail to pick up and dispose of their dog poop.

Well, you know the best thing I could say about that to my colleagues. And those that are appearing in online would be as I mentioned before. It, you know it's going to be a by, a byproduct of, of not just the programs that we have. Because I'm prepared to increase the reward as we speak.

For violators that create this, this issue. Not just for us to deal with but more importantly the residents to deal with. I, you know I, they come in all sizes and shapes and, and I'm not talking about the dogs. You know, so how do we, how do we deal with it?

And, and we can put more signs up for Craig to maintain. And we can budget for their replacement and, and resurfacing and, and we know that they're going to take a beating as well. We can, you know, continue to place information in some of our communication vehicles. Including the website. There's a, we can increase the reward as I mentioned.

I'm not sure that we're going to solve this tonight. But I know that our communications director is on top of this. And is passionate about it moving forward, as a dog lover. Owner and lover as, as most of us are. We agree that it, it's, it shouldn't be that big of a deal.

And yet we're, we're dealing with it. So I would ask my colleagues and staff to circle the wagons over the course of the next few weeks. And come up with some more definitive direction on this issue for our July meeting.

Craig:

President McEntire, if I may. I've had several residents sic their dogs on me when I pointed out that it's a Douglas County law that you must pick up after your animals.

I have been cussed at repeatedly. It's been a hopeless proposition. And one of the biggest thorns on my side. The seven years I've been here was a district. Nobody seems to listen. So I welcome any additional ideas that anybody has. I'm at my wits' end in this regard.

Robert:

Craig, I hate to ask you about this. But would you have the time to just research the, maybe not to assign, but the little receptacle for the baggies. The inexpensive best looking way.

Because if we have those at the entrance of where people cross the road and such. It's not only a reminder, but it's a, it's helpful than saying oh yeah, you should be responsible and, and pick it up. So I don't know if we have through the community, enough of the receptacles where you can grab a little green baggie. Because who hasn't walked their dogs and ran out of the house on the phone or something gets halfway out there and a dog.

Oh okay, we're going to do this and sit there and wait. Where's my bag? And you go back to your home, and then you get the bag and you come back afterwards. But maybe some receptacles or so. Or like the little stands that have them bag carriers and then maybe the costs that would be associated. And how many that you think we need in the pertinent areas that are being used. We'll say.

Craig:

You know, in the last seven years we have installed every dog station that residents have requested and where they've noted problems. We have them all throughout the community. We keep the bags restocked on a regular basis. Some areas only need them to be restocked every two weeks. Some areas need them to be twice a week. We, we stay on top of it.

I don't know where else we need any receptacles. I'd be more than happy to entertain any locations that you guys have. But we've got them throughout this community, and there's absolutely no excuse for what residents are doing. Other than laziness. The biggest problem that we tend to have with this. Not only long some sections of trail, but also at Daniel's Gate Park and Coyote Ridge Park, where owners let their dogs off leash. Which is also against Douglas County laws, and let them run free.

And they don't bother to do a thing about it. So, again you know, I've tried every available avenue that I can to try and educate people politely and let them know. And I've been paid off with profanities and having dogs sic’ on me. I'm, I’m really fed up with the whole situation. To be honest with you. Okay.

We can talk offline. I'm sure there's a couple more solutions that we can uncover. And we can go forward, but at this.

Craig:

I'm open to any, any suggestions you all have. Because I'm, I'm out of suggestions. I tried everything that Douglas County animal control has suggested that we do. And the populace just doesn't seem to get it.

Chris:

So I would be supportive of what Robert mentioned, and that would be good. And to me, that's the carrot. I have no type of, I cannot even entertain that someone would stick their dog on, on staff. That's ridiculous. Yeah. So I'm sorry. You know, everybody up here you know, we're here to support the community. But the community has a responsibility to abide by just basic decency and laws.

And I for one, would be very comfortable the next time someone sic’s their dog at you to call the cops. I'm okay with that.

Craig:

And I tried that too.

Chris:

Because we have the carrot, and they must be accountable for actions.

Craig:

I actually had somebody at Daniels Gate Park sic’ their dog on me. While I pointed out to them the sign that said dogs must be on leash and excrement must be picked up.

And he didn't believe me after he kicked his dog on me. He sat down on the bench and tried to research through the Douglas County Animal Control website. If what I was saying was true. And then he stormed off angrily. It's, it's ridiculous. It really is. It's a, it's a small percentage. To be honest in seven years only two people have sic’ their dogs on me.

And fortunately I wasn't injured. But it's a problem. It really is. People just you know, and the fact that I've been cussed out multiple times by many people. Especially at Coyote Ridge Park, for letting their dogs run off leash and not picking up their, their dog poop. It's inexcusable. It really is. And again, I would concede a small percentage, but it makes my job very difficult. I will tell you that.

Robert:

Well we can combat it by making humorous signage. To raise public awareness and build peer pressure as a deterrent as well. And I think the community will come together. Once it's out there. I'm confident.

Denise:

I just had a thought too. I take my dogs to the, to the dog park a lot. Which is, I know it's not in our community but it's a couple of miles from here, the. It's convenient.

Denise:

It's very, well. It's a great dog park. You want your dogs to run, go. There's 15 acres to let them run. And it's. Yeah. A beautiful space. No across I-25 and Surrey Ridge it's. Oh. Glen, Glenmore Park open space I think it's called. It's a. Very quick. Fantastic dog park.

Robert:

If it's not raining, it's great. True.

Craig:

Very accessible and very quick.

Robert:

Yeah, I'm sure we can get our arms around this. We'll talk offline, thank you.

David:

All right. Welcome. Thanks for your feedback, Craig. Before anybody steps in the minutia of the subject. We'll, we'll keep it lighthearted and, and talk more definitively about some, some of the action items in July. I'm going to close director's matters.

If there's no objections. That being said, or if nothing's being said. I'm going to open up the public comment period and implore anyone, whether they be online. Do we have anyone online wishing to speak, director? No, no one. All right, Gary and Gary, welcome. You know that if you get up there and, and you don't behave, we're going to sing Happy Anniversary to you.

Describer:

Gary’s wife says “you already did” quietly off mic in the background. Gary is speaking at the podium. When he is done he will sit down.

Gary Jones Castle Pines Resident:

So my name's Gary Jones, BristleCone Patio Homes. Two things. One is the, I'll call it the water crisis. I thought it was handled extremely well. You guys did a great job. Very appreciative. I saw it more as an inconvenience, stuff happens. And the response and everything I thought was excellent. So thank you very much for that. Second point I wanted to make is, these days we have a lot of our elected governmental and quasi-governmental officials. And even unelected officials that make a lot of promises about doing things.

They say they're going to do this. They say they're going to do that. And unfortunately, most of the time nothing happens. I have been extremely pleased with this board and how you have handled the situation with the inclusion and all the other issues. It's refreshing to see people say they're going to do something and actually get the damn job done. And I want to thank you for that. Because I don't have that same feeling about most of the rest of Castle Pines right now. But that's another story.

So thank you very much. You guys have done an excellent job. I am so thankful that we were able to get you elected. And please keep up the good work. Thank you. Thank you.

David:

Thanks Gary. I won't sing. Oh, you've heard me before.

Describer:

Gary is responding to David off mic and far away. He is inaudible.

David:

It was. That was not me you heard, Betsy, same goes for you.

Describer:

Betsy is speaking to Jim, who is helping her off mic to get the microphone turned on.

Describer:

David is jokingly singing saying “me me me me me me me me me.”

Betsy Steelman Castle Pines Resident:

Oh Okay. All right. Betsy Steelman, Bristol Cove. But I'm also part of the Parks and Rec advisory board to the city. So I would love to see a lot of cooperation going on between the two. I think it is very, very much needed. Although we're just advisory, so we probably have limited. I think we can only kind of graze with our teeth.

I don't know how deep we can dig yet anyways. A couple of questions though about Coyote Ridge. I think it's great. I thought the attachments that were listed on the agenda for the, on the website were wonderful. Very clear. So what is the time frame? And I realize this is subject to change for phase two and three. Just an idea of that?

David:

While we anticipate the side of phase two financially to be similar to that of phase one, there's a couple thoughts in mind. There's a, if, with the infrastructure of access and, ingress and egress to the pickleball accomplished in phase one, which it will. It, even though the courts are larger and typically the range for tennis courts are $60 to $100 plus thousand dollars each. It, it, it has more to do with cash management than anything.

And again, remember that the cash that we're going to use is not only been receipted for, but is a byproduct of the Colorado Lottery funds that we get as a steward of the parks and trails and open space. So no additional out of pocket expenses for the residents, no additional levies. As a park authority we're, we're, we're accustomed to doing et cetera, et cetera.

So to answer your question, the idea here is can we cash flow it over the course of getting phase one done and being prepared to then launch phase two shortly after that? You heard Amanda talk about a cash flow model. That's a part of the cash flow model that we work on weekly. And, as we're able to identify sources and uses of cash, which we will in this budget process in the upcoming six months. Including the, the anticipated amount from the state lottery funds will be better able to answer the questions.

Our disposition is if we could make it happen yesterday, we would. We're static with the fact that we don't see any hurdles in delivering the first phase and, and over the course of the next few months. Sorry it wasn't more definitive, but we don't, we don't have, we don't, we're not prepared to give you a date on phase two or phase three.

But it is a priority of this board. Thank you. I think that we. Let me just say, I think we'll be prepared during this budget cycle to answer that. Okay, so not tonight, but more like October. Okay, great. Please, we’ll, we’ll.

Betsy:

I think that’s great.

David:

We’ll be prepared.

Betsy:

And I commend being fiscally responsible to be able to fund those phase two and three. I think that's, that's a great objective. So that's, we appreciate that.

David:

Okay, thank you.

Betsy:

So phase one, you thought the cost would be about $250,000. Is that what you're thinking for phase one?

David:

Phase one is $250 is, is estimated by the firm that we have engaged. And an additional sum of $60 or $57,000.

So a total of $307,000 that will not only get us from A to Z. As it relates to the pickleball and the infrastructure for the, the tennis courts. But will also allow us to be in a position where that project is fully teed up with construct, approved construction drawings ready for permits and ready for construction. The moment that we have the sources necessary to improve. Right. Make the improvements. Same thing with the skate park.

Betsy:

Okay, good. So it's all a building block kind of when you start? Yes, ma'am. All right. Perfect. Okay. I guess one other question is did the public provide input on wanting tennis courts? You know, I know there's a big, big demand for pickleball. We hear it big time. So I just wondered where the, you know, the thought to do the tennis courts came from.

David:

And you're right. It came from our fellow residents. It, it, it, it wasn't a comment made in passing as much as it has been a part of the conversation. But quite honestly, it's also part of the reason for phasing it. Was not only financially, but performance wise as it relates to the initial amenity. If for any reason that we've made an error in, in, in not adding four more or six more courts to that complex in pickleball or reducing the, the, the tennis to one. But at the advice of these folks that we've engaged when providing an amenity of those kinds. Those are the minimum numbers they’re recommending.

Betsy:

Okay, great. Okay. That's what I wanted to hear. Thank you very much. Thank you.

Robert:

And I just add to that a little bit. As we've seen across the nation, and that people take the tennis courts. So say that the pickleball really takes off. They can take tennis courts and then take the pickleball courts, I guess, and turn them sideways. And you can use the same, same landscape for that. And then depending on what it is. So if there is, if tennis is being used, Oh great. If not those can be turned as well. And then we have four more courts on each side of those tennis courts. So I guess they can change those as well.

David:

If there's no one else, I'm going to close the public comment period. Happy anniversary again. And, and open up item 14.

Denise:

May I interrupt first? Sure. I want to make a formal welcome back to Mr. Lewis. He has been gone for six months, right? Five, six months. Ten. Yeah. Ten

Robert:

Nine months and then six months.

Chris:

Ten months and six months in country.

Denise:

Oh, my apologies.

David:

Time flies when you're having a good time.

Denise:

It's nice to see you face to face and not on the Zoom. Welcome back, and thank you for everything that you do. We really appreciate it. You give us great insight and it's good to have you back.

Robert:

And when you say six months in country, you mean six months in a different country.

Describer:

The audio is cut out and it is silent.

Chris:

Sorry, six months in country that would be downrange, yeah.

Describer:

The audio is cut out and it is silent.

David:

All right. Yeah, we echoed that sentiment. Welcome back Chris.

Chris:

You're welcome. And I did have, and I was going to do this after the meeting. Because I kind of don't like to do things during the meeting. But I do want to say I appreciate all the support I got while I was overseas. You know, I would say at about 8:00, 9:00 o’clock at night when I'm trying to go to bed. That's when I normally get the call from Ken. Because I know I got to wake up for the 3:00 o’clock call. And Ken would be asking me, Chris hey, do you want to go over anything on the agenda?

Okay, Ken what do we have? And I would go over that. And as I really got to go to bed because I got to wake up in 3 hours, or 4 hours, right. And then, so I did that. But then, you know, just all, all the support I got while I was overseas. And then all the things we accomplished, I mean, we accomplished stuff while I mean, it was great, we were in Zoom, so it doesn't really matter.

Everybody was on TV too, or zooming in. But we accomplished a lot. You know the whole inclusion. We did that while you know, everyone was on Zoom. So that's, that's kudos to everyone. But I wanted to thank everybody for the support. And I actually brought you guys.

Describer:

Chris stands up and pulls out command coins out of his pocket to hand out to the board members.

Chris:

You guys. So no that's but I, I'm the commander of my unit. So I brought you guys all command coins to support you. So I was going to do this offline. But since we’re here. Thank you.

Describer:

Chris shakes David’s hand and then hands him the coin to show them how those coins are properly handed out.

Chris:

Normally you know that this is the way it's done.

David:

Thank you, sir.

Chris:

Put it in the hand there, and shake it.

Describer:

Chris then puts the coin in the palm of his hand and shakes his hand with David’s hand to give him the coin. He then hands the coins out like this to everyone.

David:

Do that again, I yeah. Thank you.

Denise:

Thank you so much, that’s very kind.

Chris:

All my command points for you guys. Chuck is not here. So I appreciate it. And then for the staff as the representative. Thank you. Of the staff I have one for good old Jim.

Describer:

Chris then walks over to Jim and hands him a command coin to him as well.

Jim:

Well thank you.

Denise:

That's super cool.

Chris:

I appreciate it. And then last but not least I have one for Ken. So that will take care of you in just a second.

Describer:

Chris walks back to his desk and sits down.

Chris:

And one for Chuck, so.

Denise:

That’s very thoughtful, thank you.

Robert:

And just one more thing, Chris. I mean, again to be deployed for ten months for our country. Six months and a totally, on the other side of the world. And to have someone of your, I think the word is acumen to be on this board. We can't thank you enough. We appreciate you, and love you.

David:

Do you want to make a motion? And make a motion to approve?

Robert

And when I'm saying that, I'd like to make a motion to adjourn.

Chris:

I second it.

Board Voting All Speak:

All those in favor signify by saying goodnight in unison. Goodnight. Goodnight. Goodnight. Any opposed may say.

David:

Hearing none, good night.