July 16, 2018

Transcript

Describer:

AGENDA

CASTLE PINES NORTH METROPOLITAN DISTRICT

BOARD OF DIRECTORS

REGULAR BOARD MEETING

July 16, 2018 @ 6:00 PM

7404 Yorkshire Dr.

Castle Pines, CO 80108

Dave McEntire – President Term Expires May 2022

Robert Merritt – Vice President Term Expires May 2022

Denise Crew – Treasurer Term Expires May 2020

Kathy Rosenkrans – Director Term Expires May 2020

Norman Froman - Director Term Expires May 2020

1. Call to Order Regular Meeting/Pledge of Allegiance.

2. Roll Call/Announcement of Quorum/Disclosure of Potential Conflicts of Interest.

3. Approval of Agenda.

4. Public Comments.

5. Discussion Items.

A. Water Production Issues and Parks Irrigation.

B. Parks Authority Background Information and Update.

6. Action Items.

A. Approve Minutes for the regular meeting of June 18, 2018.

B. Approve Minutes for the Board Study Session on July 9, 2018.

C. Accept Financial Report and Items from Finance Director.

D. Accept the 2017 Audit

E. Approve/Ratify Current Payables For the Month of June (Checks # 23674-23738)

General Fund/Debt Service Approve $ 23,447.24 Ratify $ 145,496.33

Enterprise Fund Approve $ 58,415.01 Ratify $ 199,184.83

Electronic Payments (all funds) Approve $0.00 Ratify $ 95,386.10

Total Expenditures Approve $ 81,862.25 Ratify $ 440,067.26

7. Open Space Manager’s Report.

8. Manager Report.

9. Legal Counsel Report.

10. Directors’ Matters.

11. Public Comments.

12. Adjournment.

Describer:

Every time a board member speaks, the camera zooms in on all three board members in attendance. Every time someone else speaks at the podium, where the public members sit, or where to the right of the board members where the district managers sits, the camera will slowly pan over to them and zoom in.

Board Member Director Denise Crew:

Is Kathy out the council?

Board President David McEntire:

Oh, yeah. She told me that this morning. I'm going to, I'm going to call the meeting to order.

This is the regular meeting of July 16th. Thank you. 2018. With that, I'd like to call roll. I'll go ahead and, and call roll. I would, also ask that if there are any potential conflicts, you disclose them at that time.

Board Member Director Norman Froman:

Norm Froman. Present. No conflict.

Denise:

Denise Crew. Here. No conflict.

David:

Of course I'm here. hearing from Director Rosenkranz.

Earlier today, as well as, Robert Merritt, who gave to us his schedule for the month. They will not be here. However, it doesn't get in the way of business. This evening, we have a quorum. That being said, is there a, well, before we move on, I'd like to ask everybody to join us in the Pledge of Allegiance.

All Speak:

I Pledge of allegiance to the flag of the United States of America and to the Republic for which it stands. One nation under God, indivisible, with liberty and justice for all.

Describer:

Everyone stands up, and turns to face the flag to recite the pledge of allegiance. They sit back down once completed.

Describer:

Briefly Inaudible talking off mic.

Norman:

Hey David? Can you move down, just a little? Sure.

David:

Can I get a motion to approve the agenda as delivered to us in our packages tonight from one of you?

Norman:

I'll make a motion to approve the agenda.

Denise:

I'll second the motion.

David:

We have a motion to approve. We have a second. Any discussion? Hearing none, take a vote on the motion. Norm, signify by saying yea or nay.

Board Voting All Speak:

Yea. Denise? I'm sorry. For what? For the approval of the agenda. Oh, Approval, yea And it's a yea for me as well.

David:

Item number four is public comment. We have, seven. Folks in attendance. And we have, looks like three folks that would like to speak. We'll just go from top to bottom, and it looks like if I blow one of these names, I might keep it safe and just try the first name.

Describer:

Denise briefly whispers inaudible and points to David’s notes when he calls Kathy’s name.

David:

Kathy, are you here? Oh, gosh. Thank you. No problem. Barb.

Barb Sanger Pine Ridge HOA:

Thank you. I'm Barb Sanger. I'm with the Pine Ridge HOA, and I wanted to thank the, metro district for, again supporting us in our fire mitigation efforts this year. Just a little background information. We have, 22 acres of open space. We are at the end of Castle Pines Parkway, and then behind our homes along Daniels Park Road, there's 22 acres.

Of which the metro district owns one acre. In the middle of that, it's at the end of our drainages, and it has some retention ponds. And so, when we started our, fire mitigation efforts in 2008, after the Cherokee Ranch fire, the metro district has always supported us and helped us work that acre. So, we did two machine projects there, one in 2008, one in 2013, and then we started The Goat Project in 2015.

So this is our fourth year doing that. And again, you've worked with us and helped us clear that acre. So thank you. Thank you again for the support. And, it was a great project. We covered a lot more acreage this year than we have in the past. And again, just because the goats are doing their job.

So the oak is shrinking. We're kind of proving the scientific theory behind this so that we're managing the oak instead of cutting it and letting it just grow again. Also, if you'll notice on that acre that you own, there's a retention pond that sometimes has water in it. Not this year, but, most of it, is treated with the goats.

There's a very small portion on the other side of the pond that we don't treat. And that is our way of kind of gauging the weed treatment of the goats, treat, the goats treating an area and then not being treated. And so you'll see throughout the year, throughout next spring the difference that it's making. So thank you again for your support.

Thank you for your contributions and your collaboration. And, we appreciate it. I wish I could stay for the rest of the meeting, but I have to go. So thank you. Any questions?

David:

Sure. As, as, new board members. Do you mind expounding on the assistance that you are receiving from the district's so that we're all singing from the same page?

Are we?

Describer:

Briefly Inaudible talking off mic.

Barb:

I'm sorry what?

David:

Have we promised to buy the goats at the end of the summer or?

Barb:

Not, not yet. The baby ones, though. You're, you've adopted the babies. But no, it's, We rent the goats for anywhere from six days to two weeks. The last two years it’s been 14 days. And, Oh, and you also allow the, the, goat herders to park their camper there throughout the period, and that's been very good.

They always leave it in good shape. I walk down there afterwards and it was all clean. Not a speck of paper. You don't even notice. So thank you again that, we appreciate that. That way they're there with the goats. They're able, they're able to keep an eye on them. So again thank you.

David:

You're welcome. Thanks for bringing that to us.

Appreciate it. Thanks. David. You're up.

David, a Castle Pines Resident:

I'll do it at the end.

David:

The end of what?

David, a Castle Pines Resident:

There are two people.

David:

We may not have time. You sure? You sure? We may run out of time.

Describer:

brief Inaudible talking off mic.

David:

All right. Be happy to call on you then Joan Millspaugh.

Joan Millspaugh Masters Association Parks Authority Alternate CPNMD:

Works out because Barb's short. And I'm short. This works out. I'm Joan Millspaugh 923 Deer Clover Way. I'm also the alternate for the Masters Association to the Council of Pines Parks Authority. I was at the last Parks Authority meeting, and also at the last metro meeting when, Mr. Nikkels reported. Reported on the meeting that the board had elected to dedicate the remaining of the not quite $850,000 to Castle View Park, which is out there.

Okay. Now, I've lived here 21 years and, been very active in the community, and I've actually seen two plans for that park that was going to be developed but was shelved because of the Elk Ridge Park. So it's still sitting there to be developed. What the Parks Authority charged Mr. Nikkel was to get bids on, two, one, 1 to 2 multi-use courts, or maybe it was 2 to 3 and shut my phone off Jen.

Describer:

Joan was looking at someone, Jen, in the audience and smiling while asking her to shut her phone off.

Joan Millspaugh:

And, to enlarge this parking lot. Okay. And then whatever the drainage and stuff you got to do with that. Well, at this meeting, there were some questions about would the community want this, and what would they say about having the, multi-use courts there in a survey done by the city two years ago and initially, by the way, the Parks Authority was going to put the multi-use parks there, but the city asked them to hold on it until they did another study.

So that study did reveal that the community next to the rec center, which we don't have the money for, wanted, tennis courts. And in fact, they wanted, at the minimum, six tennis courts. And in this community there are only tennis courts that the HOA one and HOA two, and those are for those residents. So there's no public, tennis courts, what we're calling multi-use courts, because every, a few of us older generation likes to do pickle ball, instead of play tennis.

So the answer to that is, yes, the community does want tennis courts. And then, Mr. Merritt, I believe asked what the community would think if we did this. Well, I think they'd be very grateful if this parking lot was increased, because I've been here where there's been 2 or 3 different meetings here, and there's not enough parking.

And so people are parking down the street in front of their driveways and all that. So I do think the community would like the parking lot increased. The community would like the multi-use courts. And so I'm urging the board to support this decision for the, Castle Pines Parks Authority. Thank you.

David:

Thanks, Joan.

There is no one else signed up. We'll take David at the end of the meeting. So we will, get into the discussion. Items number five on the agenda. 5A water production issues and Park irrigation. Jim.

District Manager Jim Nikkel:

Thank you, Mr. President. And the board. We felt that this was a topic that's not only timely, but important enough that it deserved its own section in the meeting here tonight.

As you're aware, as we're all aware, it's been extremely hot and extremely dry. In my manager's report, where I give you a little breakdown on monthly productions, we topped 104 million gallons, in the month of June, which is unheard of in terms of production here. What we know also is historically, with our wells, as we get through the summer season, we not only see water levels drop in those wells, but we see production rates drop off.

The cone of depression around the surrounding. Those wells become so great that the water just cannot flow into the wells. I gave you a little breakdown in the manager's report that shows how production has already begun dropping off, how we brought additional wells on, and we're now peaked in terms of number of wells that we can turn on and, with the exception of A3.

And once we get the, variable frequency drive fixed on that, we'll have A3 that we can also bring back into production. But what I wanted the board to be aware of is if the heat and the lack of precipitation continues through the balance of June, July and what we're now seeing historically well into September, we will probably reach a point this summer that we will have to start to brown out, some of our parks and open space areas.

We want to keep these sports turf green active for the participants, those are heavily used by my kids. But areas like this, what we call the South open space, which is the area along Monarch, North open space, also along Monarch, North of Castle Pines Parkway. Those are the areas that you will see us start to brown those out. That will bring some cries from the public.

They do not like to see those areas greened out, but I thought it was important enough to make you aware of this now. And also to ask direction if you would like to start working with the community in terms of asking people to start to dial back their own usage on irrigation. We see people, a lot of them adhere to the three day a week or every third day pattern.

We may need to ask. I may suggest that we ask, these people to go to once every fourth day, possibly on the irrigation, anything to help us with supply so that we do not get ourselves into serious problems come late August through about mid-September or so. That's my report. I look for direction. If you have something you would like to put out to the public in terms of asking them to scale back, that is a policy decision that would have to be set by the board.

But do know, or be aware that come August, September, we may see some very brown parks around here.

Norman:

What is currently on the website as far as schedule?

Jim:

It's the every third day watering schedule by address.

Norman:

Have you, put out a warning out there that, that we are getting low snow?

Jim:

We have not as of yet no. Yeah.

Norman:

We might at least put a notice on the website saying, you know, high, high danger, high use.

David:

Jim what, what, what have you done in the past in a situation like this?

Jim:

In the past, we have not had to do this because we have not seen this type of usage in June. We've been able to make it right through the end of August. We were down to about 15ft of water over most of the pumps last August, September, when we started to see cooler temperatures and some moisture come in.

I say June was unprecedented this year in terms of production. July's shaping up to be the exact same way. Yesterday was the first real rain, and cooler temperatures that we've seen, but we're seeing the temperatures want to head back up, and it looks like we're coming back into a little bit of a drying trend again, even though we should traditionally see kind of our monsoon season right now.

We're just not seeing those weather patterns. So we've not had this happen in the past. We've gotten close, but because of what we experienced in June, being proactive, it seemed like a very good thing to start to talk about, is what do we do as we come into August and September?

David:

Do you have any questions, or? Thanks Jim. Thank you.

Describer:

Norman and David are looking over their notes, and Denise is writing down her notes.

David:

Item five, discussion item B, the Parks Authority background information and update. Joan?

Legal Counsel Joan Fritsche:

So questions came up at the audit study session about the Parks Authority. And, and I, for one was not, prepared to address those. And I, I did make, a misstatement about there being a vacancy on the board. So included in your packet is a memo, outlining the parks authority establishing agreement. And, also included as the, the, contract amendment, which took place when the city of replaced the county as the other member of the authority. The participation and funding agreement between the master association and the authority.

And then I also included the Hidden Point Settlement Agreement because it, it does discuss, terms of use at Coyote Ridge as well as, how Hidden Point would join the Master Association. And then I included some applicable minutes that discussed, the funding of the Parks Authority and, board minutes about the direction of where the, the members of the authority heading.

So this, this is not an action item, but as you can see tonight, it's clearly, an issue in the community. And I wanted to make sure that the board had the, the documents and, and accurate facts about, what the authority does, how it was formed, who its members are. And then on the funding issue, the, once the authority was formed, until 2011, actually, I think it was effective January 1st, 2012, 70% of the dues collected by the master association were directly contributed to the Parks Authority.

And it was, with the intent, to design and build Castle View, Park. Park out here. That's the the remaining, park that was slated for the. In the memo, I refer to it as Castle Pines North, but the the original city of Castle Pines district boundaries. So if you have questions, I can answer them. We can briefly walk through the points on the agreement.

If the, I, I don't want this to turn into a treatise, but I do want you to understand the basic, structure of the authority and its powers.

David:

Sure. Let me, let me start off by thanking you for, getting these documents together. They just continue to grow in numbers. But I will assert, for the benefit of this meeting and, and, and the work that you put forth, that this is all of them that exist.

That being said, there has been some, discussion in the community about, some vacancies on the Park Authority board, namely, the gal, Anna, Anna Mallison from HOA1. Is there any other vacancies, and or do you know if that has been filled? So. And how would you fill it? Because it seems like as I read through there, that the methodology changed has evolved from, from, from, from the beginning to some of the later, restated and amended agreements on how that takes place.

Could you touch on those for us, please?

Joan:

That's a really good question. So when the authority was formed that the statute, the, the authority statutes, which are at… I put in a memo. It's 29-1-2-0-3 in order to be a member of an authority, you have to be, division of local or state government. So the, Douglas County, which had jurisdiction over Castle Pines North until the city was formed, was one member.

And then, the other member was the Castle Pines North Metropolitan District. And the authority was formed, primarily, because, with the district's bankruptcy, all revenue coming into the district was subject to being, usurped to pay off at the bonds. So in or, in order to protect those funds that were coming in from the developers and builders, the authority was formed.

And then those funds were channeled into the authority instead of directly into the district. That's my understanding of, of basically why it was formed. And then, so there were two numbers that the county and the metro district. And then by contract, there were three associate members, which was the master association.

David:

And that’s not HOA1.

Joan:

Yes. That's no, no, that's master association.

Which all of the associations, within the original Castle Pines North are members of. So it was the district, the county, the master association, and then their, the other member was the foundation, the Castle, the Parks Authority Foundation, which was created for the purpose of, revenue raising and fundraising, being a steward of the, the park's authority money.

And then there was a fifth member on the board, which is a, a it’s a resident at large who is appointed by the other members. So the, the, the directors who are appointed by members, associate or main, hold their positions indefinitely until they're replaced by their own entity. So, in the, the situation you mentioned with Anna Malzbach. Or Anna. Mallinson. Mallison. Mallinson. Mallinson. Mallinson. Mallinson.

Leaving the master association at some point. She has been their delegate on the, the Parks Authority. So the, there is currently, each entity has an alternate delegate. And for the Master Association, it's Joan Millspaugh who's here. So, if and when Anna moves, then, the HOA, the master HOA appoints a new delegate, or it keeps this the alternate.

It's, it's up to them. And then for the other board members, recently and this where I was confused. Brad Meyering, was the delegate from the city. He is no longer with the city, and then. So the city appointed, one of the city council members to, take his place. And that's done by, you know, a formal letter stating who their new delegate is.

The resident at-large is, appointed for a term of three years. And that, resident at-large is, David Necker. And his term ends. March of 19. March of 2019. As a little bit of history, I think he is, has been the only delegate, or at least for several years. So when the city, took over as a member of the Parks Authority, the, there was an amendment to the establishing contract.

And at that point, the county became an as, an associate member. So they had a delegate on the board, but they, they, no longer have the, overriding vote power. And that's not, not quite the way to describe it. So any vote taken by the board, in order for that measure to pass one of the two I'm going to call them primary members has to be part of the voting block.

And that would be at of the city or the district.

David:

Plus a majority.

Joan:

Yes, yes. Plus a majority. The interesting thing is, now that there are six members, I believe that there are still only three members required to, for a quorum to be present.

David:

So each entity that finds himself with vacancy, has a choice of either filling that with their, second. Their alternate? Their alternate or.

Can appoint whomever that entity, so desires. There's no oversight or participation on the part of the directors, current directors in that selection process. It's up to the entity only? Correct? Okay. The only, the only difference in that whole process is, as you described, was a member at large. Correct? Okay. Okay. I thought I had read in there somewhere where.

The director could not be replaced or when there was a vacancy, that the board played a role in, naming that director, and it wasn't solely up to the entity, but I surely could have been mistaken in your explanation.

Describer:

Briefly Inaudible talking simultaneously.

Joan:

So there, there is a provision. Let me just double check, about.

David:

I was trying to find that one particular.

Joan:

On page four article three of the, of the establishing contract removal of directors.

Describer:

Briefly Inaudible whispering off mic.

Joan:

So that's where, a director may be removed by the member that appointed the director. The master association and the foundation may remove the director it appointed. And then the at-Large director may be removed by a majority of the remaining directors. And then right underneath that is the vacancy. And I don't believe that, those provisions changed at all with the amendment.

Just that there would be a sixth member.

And that the director at large has a three year term. The others are, the directors terms are indefinite until they're replaced by their entities.

David:

And you’re reading from the article three?

Joan:

Oh, that is on the second page of the, the addendum.

David:

Okay. It initially was item four article three?

Joan:

Page four article three.

David:

Section two under the board of director's, when vacancy occurs, I got.

Joan:

It's actually, it's paragraph three of article three on page four. The, oh I’m sorry.

That’s revoked and right below that is, right below that’s vacancy yes.

David:

So what we anticipate is, or has it already taken place? You're now formal.

Joan Millspaugh:

Anna’s still on board.

David:

Oh is she? I, I was told that she had moved. No. Okay. All that for nothing. Sorry about that. She just asked you to come or, you work interchangably?

Joan Millspaugh:

I decided to start coming back to the metro meetings. I used to come all the time, and I, I attend the Parks Authority meeting when I can. And when, Mr. Merritt had some questions, and I believe Mrs. Crew had some questions. I looked into it. Being here last time, and here now.

David:

That is, I guess my questioning is was he established as Mr. Public Citizen or as a representative or the HOA or. Public Citizen.

Okay, fantastic. Thank you.

Norman:

Mr. president, this is a very critical item for the entire Castle Pines. I would like to make a motion that we reevaluate our, our interaction with the Parks Authority and just come up with a, a plan of action.

David:

I don't know that we're, I mean, I have no problem with the motion, however while, I have not specifically heard a plan of action that's been established by the park authority. We had Jim’s update, last week.

Jim:

Can you turn your microphone on so we can all hear you.

David:

I'm sorry, I haven't heard of a specific course of action that the authority is, is, taking or what the timeline is.

The last update we received would have been last month, where Jim, shared with all of us that, he has begun the process of evaluating, the facilities, the amenities the location was set. We had some, funds that were available, and, however, I don't, I don't recall him giving us a timeline on, that due diligence.

And maybe that's where we're at. Is, is getting an update on on that due diligence.

Norman:

I just think this is, important enough project that, or an item that we should just, you know, make sure that the board looks into it fully and, just have, you know, a plan of action between, you know, for the board, for the Parks Authority.

David:

Got it. Got it. I understand. He's, if I can restated, or let me put it in the form of a question, Joan, whether it be the city or the metro district, neither one or both can take action without approval of their, individual boards. Is, is that true or false?

Joan:

And with regards to action by the Parks Authority?

David:

Yes. And those those individual delegates, do they have to seek their board's approval before, taking any significant action that would include planning and, and spending money and.

Joan:

So that would be up to each individual entity. There's nothing in the, the establishing a contract that requires each entity to take certain actions, that their delegate acts on their behalf or their member, their director.

I think it would be helpful to know when the next Parks Authority meeting is scheduled for, and that.

Staff:

It’s August 7th. August 7th?

David:

When, when is it? August 7th. August 7th.

Denise:

Go. Question for you, John, is, is there urgency to this? I'm backing up a little bit. I know we've talked about it. We know there's funds sitting there. Are we under a time crunch. Do we need to have a plan?

Joan:

There's no urgency on the district's part that I'm aware of. I just wanted to make sure that because there, there were discussions taking place and, no one, no one had the actual documents in front of them.

Okay so. Answering questions.

Denise:

So we as a board, don't I guess I want to, I need to understand what our role in Parks Authority is, if, if any.

Joan:

So you the, the Metropolitan district is a member of, of the parks authority board. And, for any action that's taken by the board, the Parks Authority board, either the metro district or the city director, needs to vote with the majority, of that. So that, there is no urgency at this point.

The, the Parks Authority is not taking, action at the next meeting that we're aware of.

Denise:

One of the other questions I have. Okay. And correct me if I'm wrong, but I thought this may have had something to do with the development on the east side of I-25. Was there an urgency before any of that development happened to use this money or lose it? Or am I completely mistaken on that?

Joan:

So, one point I wanted to make in the the memo was that the funds that are currently held by Parks Authority were raised, or generated by the homeowners within the, the master association. And the directive in the, the establishing contract and the amendment both state that those funds are to be used for, purposes in Castle Pines North.

Denise:

So new development, will they be part of the Master Association to, and they're going to be subject to dues like we are in the side?

Joan:

In the canyons?

Denise:

Either the canyons or on the East side. So I. Do you mind?

Jim:

The easy answer to that is the canyons will not, and the, what I call Lagae Ranch, it has a different marketing name on it now.

Also, will not because they will not have an HOA down there. They will be under their metro district. They're not set up to have HOAs there. If I could also add just a little bit, I have represented this district on the Parks Authority literally since my first day here. Third day on the job, I was told I needed to go to this meeting at 9 a.m..

Nobody had explained to me what Parks Authority was. I attended the meeting. I've been attending those meetings. I've been representing this district in what I believe is, my best, best, my capability. In almost five years now, the Parks Authority has contributed money to, xeriscape garden and information placards at the new library, and we've paid attorneys fees.

And that's about what we've accomplished in five years, I think from the Parks Authority side. Well, there's not an urgency. There's a desire to put money to use. Funds have just slowly been dwindling away, basically paying attorneys fees three, four times a year. That, that is the desire of the Parks Authority. It's not necessarily urgency, just a desire that it's time to put dollars to work in this community.

Joan:

Can I add a comment to that? So for the, the Lagae developments and also the Canyons developments, they have, metropolitan districts for those developments whose primary purpose is to finance public infrastructure. So those developments will construct and finance their own parks.

Denise:

So that kind of comes back to my question. Do we need to protect this money to make sure it's used from the community that raised that money?

So there is a little bit of urgency in that respect. Correct?

Jim:

Correct me if I'm wrong, but under the agreements it can only be used in this community.

Denise:

Okay. Okay. And is, I'm sorry…… Is, is the end goal to use the money and dissolve the Parks Authority?

Jim:

Not speaking for the Parks Authority, but yes, that would be the ideal situation, is that the Parks Authority has served its purpose over time.

David:

Thanks, Jim. What would be the update then on your due diligence? And when do you, plan on taking that back to the board, for further discussion, the Parks Authority board?

Jim:

That will be at the August 7th meeting. Where I am at is we've reached out to two different groups. One group said that they were interested in doing overall design work, but not necessarily design at the level we're looking for.

So that I've reached out to, the same folks that, constructed the bus, basketball courts for us. At Coyote Ridge Park, we have pricing from them for three multi-purpose courts and fencing. I'm expecting a proposal in from an engineering firm to do the survey and prepare basically grading plans and drainage plans. That would be my update at the August 7th meeting, and then we would be seeking further direction on whether we want to go ahead and move towards design and then ultimately, construction.

But we're still a little ways out. The path that we're on right now, I would say in a positive light construction would not happen till probably this next spring.

David:

Just as a follow up, Norm, to your concern,

If that's the case, you don't see, a significant amount of money being spent on, what the authority decides is, is best for the community and the residents, until construction starts. You might, you might spend 50 grand over the course of the next six months in, in design, documents, engineering, some of the other, guesstimating expenses that go into that, but you're, you're not pursuing, anytime in the immediate future.

A, a, a, vote of approval to commence construction, until spring of next year?

Jim:

I say that because wintertime construction on projects like this, it's a big concrete slab. It's not the best time to do that. But, yes, you're absolutely correct. The next move forward would be to design basically the site plan and drainage for this.

My gut tells me that's probably somewhere around $75,000 or a little less by the time you get geotechnical work in there, and some design on parking lot, and the courts, and survey.

David:

Does, does the Park Authority, solicit, public participation in any different format than we're conducting our meeting here today? Or are the representatives, given that authority to represent their constituents, and it's just between the board, to come up with those designs?

Jim:

In the five years that I've been on there, I would say it, for the other members, it's basically they're representing their constituents or what would be their constituents.

David:

Or permanent for 30 days.

Describer:

Briefly Inaudible talking off mic.

Norman:

Mr. president, based on the, the suggestions here, and I'll go ahead and table my, my motion.

David:

Thank you. Director Froman. Let's move on to. Thanks, Joan. Thanks, Jim. Let's move on to action item 6A, that's a, motion to approve the minutes for the regular meeting of June 18th. Is there a motion on the floor?

Denise:

Motion for approval of the minutes of June 18th, 2018.

Norman:

I second.

Board Voting All Speak:

Having a motion, made and a second. Is there any discussion? Hearing none vote for approval of the regular meeting minutes of June 18th. Signify by saying yea or no. Norm? Yea. Denise? Yea. Yea, for me as well.

David:

Action item 6B, this would be the approval of the minutes for the board study session that was conducted on July 9th, namely, the, work we were doing with, Pinnacle on the 2017 audit.

Is there a motion on the floor to, to approve the minutes of that board study session of July 9th?

Norman:

I make a motion that we accept the minute, the minutes of the study session.

Denise:

So, I’ll second the motion.

David:

I have a motion on the floor, have it seconded to approve the minutes of the board study session of July 9th.

I vote in favor as well. Is there any discussion? Hearing? No discussion. Signify by saying yes or no on the final vote of the approval.

Board Voting All Speak:

Director Froman. Yay. Director Crew. Yay. And Director McEntire, yay. Motion’s approved.

David:

Item 6C accept the financial report and the items from financial director. I opt that we, wait and see what she has to say before we, pursue the, the motion.

Thank you. Amanda?

Amanda Castle, District Finance Director:

All right. We have prepared for the board's consideration the financial report. And, financial statements as of June 30th, 2018. This is always a really good set, to gauge off of because we're halfway through the year, we're really starting to see trends. So there are just a few items I would like to point out. In total, I tried not to readdress anything that we've addressed the past couple of months.

Especially if the information was the same. But there are some items that I think, warrant the attention of the board. First and foremost, we continue to earn quite a bit on our investment earnings. To date, we've earned nearly $195,000, in interest income. And that number continues to increase month over month. Currently, we're earning, just over 2%, 2.1%, or 2.14%, annualized yield in COLOTRUST, which is where a majority of our money sits.

So I would anticipate those numbers to increase throughout the year. Because of that, we have increased our projected balance to show that. Beyond that, if we look at page four of the financial statements, starting with the general fund, you'll notice that property tax revenues are trending very well. To date, we've collected, just under 99% for property taxes, which is right where I would expect us to be year to date.

We probably will see a couple, months where we've got a little bit of trickle in, in property tax revenue. But halfway through the year, that's exactly what I would anticipate. Additional.

Norman:

Would you tell me, under 6:30, 2018. What, what time frame is that? I mean what type of time interval is that? Under the listening hearing, unaudited action.

Amanda:

Correct. So those would be unaudited financial statements through June 30th.

Norman:

From where? From when?

Amanda:

January 1st. Yep, so fiscal year. All right, so.

Correct. So our general fund variances of note, oil royalty revenue continues to trend over budget. We are currently projecting roughly $100,000 for the year, and we'll continue to monitor that as the year progresses. Beyond that our general and Parks Authority, or, I mean, parks and open space are trending within budget.

There's no additional items of note that warrant the board's attention. The Conservation Trust Fund is coming in within budget. We do have, quarterly revenues that we receive for lottery proceeds, and those are trending where we would anticipate. So we'll just continue to monitor that throughout the year. The COP fund is, really just based on the principal and interest payments.

The district did make the COP interest payment in June, on June 1st. So you'll notice at $411,000 of the $823,000 payment has been made, the remaining principal and interest will be paid on December 1st, and then will accrue interest from December 1st through December 31st. The Debt Service Fund was closed out in 2017, so there's nothing of note in 2018.

Moving on to the Water Enterprise Fund, which starts on page ten, water service revenues are trending well over budget, as Jim noted. Usage has been incredibly high. When we look at our projections, we have, I think, 7 or 8 years worth of data. And we've never seen, summer months come in like they're coming in, to date.

Having said that, when we project out the revenues based on historical trends, currently we're anticipating revenues of just over $2.7 million, which is $127,000 over our adopted budget. We will continue to monitor that and adjust as necessary as usage continues to, kind of trickle out through the year. But to date, we do anticipate a little bit over $100,000 in excess revenue.

Additionally, golf course, water delivery is trending over budget. As such, we increased the adopted budget, or projected balance rather, to $191,000 from the $182,000 that was originally adopted. Once again, we do try to monitor trends there, but that's a newer source of revenue. Therefore, trends aren't as easy to target, but we'll continue to monitor that throughout the year.

Beyond that, bulk water sales have increased as a result of the increased usage. Therefore, the budget for that number is currently projected at $90,000. To date, we've collected just over $56,000. and we, we anticipate that number to keep increasing. Additionally, salaries and wages are trending under budget. We have budgeted for a position within the enterprise funds that is unfilled to date.

We've updated projections estimating a July start date, and we'll continue to update those projections as that start date, gets pushed throughout the year. Centennial water delivery charges, which are on page 11, they're the fifth, from the bottom, have been revised upward in, over Memorial Day. There was a two day emergency water delivery that increased the charges.

Relevant to that line item. And as such, we are turning over budget. So we've just calculated and, captured those within our projected balance. We will just continue to monitor that usage as the year progresses and see where those charges come in. Moving on to page 12. Water resource fees and the water connect fees are trending over budget.

We will continue to value, evaluate those in conjunction with the 2019 rate case, and because of the overages, we are monitoring our projected balance. But those are a little bit harder to tell because they can be time sensitive. So it could simply be a matter of timing. And as such, we haven't adjusted our projected balance. As those continue to come in through the year, we'll keep monitoring next, necessity to possibly increase our projected balance like I said at this time, we don't see a need to increase it.

It may just be a matter of timing that we're collecting sooner than anticipated.

Norman:

I just have a question on the Centennial hazard.

Describer:

Brief Inaudible talking off mic.

Norman:

Do you see the state constant at $400,000 from last year to this year? Correct. What, what is involved in that?

Jim:

That's, that's per the contract. It's set at 400,000 a year. And as we discussed a little bit at the last work session, what that, what that really is, is because we have capacity contractually dedicated to us that they cannot use.

They collect a fee from us. To me, it's kind of like and our monthly charges, each one of our customers has a set fee that they pay each, month is kind of their contribution to the system. It's kind of our contribution to their system. And I suggested in the last meeting that with a new agreement or with new participation at Centennial in fact, that we would own, a capacity in the water treatment plant.

We don't own anything today, but in the future we would that, that amount should be reduced to zero under any new agreements.

Norman:

This doesn’t affect our delivery charges at all?

Jim:

It does not. It's a set fee that we pay.

Norman:

Why can't that be weighted somehow?

Jim:

Because that's, that's how that contract was set up. They charge us $400 a year to have capacity during six months of the year for delivery, and that, I didn't negotiate that contract.

That's how that contract was established. Thanks.

Amanda:

I think of it as managing the fixed fees. Whereas the delivery charge or managing work with variable fees for the district. So you'll see that delivery charge ebb and flow, whereas the $400,000 will remain constant. If you look at pages 16 and 17 of the report, that is just our evaluation of projected fund balance at year end.

Currently, we're trending within budget on all funds except the water fund. On page 17, you'll notice under the projected column, the appropriations capacity is showing a negative -$90,350. That tells us that currently we are projecting to be over budget within the water fund. Having said that, there are a lot of variables within the expenses, throughout the year and in the grand scheme of that fund, that's not a major difference yet.

We will continue to monitor it. And if we believe that the board needs to amend the budget, we will bring that to your attention during the budget process, and have you amend that as soon as possible. Beyond that, though, the district does a really good job budgeting for capital expenditures, and expenses relative to the CWCB and Chatfield project.

Those expenses, while expense through the year are moved to the balance sheet at year end and that helps with our appropriations as well. So we don't anticipate a need to amend that budget. But I did want to bring it to your attention that currently we are projecting a budget overage. You'll see that kind of fall off as the year progresses and those capital expenses move up to the balance sheet.

So I just wanted to bring that to your attention. Thanks.

David:

Amanda was. Has a budget been amended in 2018 by the board?

Amanda:

It has not. There has not been a need to amend the budget and therefore we haven’t amended. So we monitor it. And if we feel the need, then we bring it to the board's attention. As of right now, I don't anticipate that we'll need a budget amendment, period.

But, but in particular, if we did need one, it would be for the waterfront. But we've got enough. And the capital expenditures that will fall off a year end. That I really don't see that happening either. So. All right, beyond that, currently we are working on the 2019 budget as well as wrapping up the 2017 audit.

So as you're all well aware, the auditor came and presented the audit report at the last board meeting, and then we had a special board meeting last Monday whereby we went through that report. So we'll go ahead and approve that tonight. Now we move into budget season. So you will notice, on the last page of our memo, we do have the budget calendar.

So from this point through kind of mid September, we work a lot with staff and Jim, going through the budget, analyzing costs and really looking at building the budget. We then distribute the draft budget to the board, by September 26th. We will have a budget work session on the draft on October 1st and a rate case presentation on October 15th.

We will then have a board work session to review the final draft budget, answer any questions. Look through all of that on November 5th. With the initial public hearing on November 19th, it would be our goal to have the budget approved on November 19th. But if we need additional time, we can approve it on December 10th. I always like to approve it a little bit sooner because we still have work to do prior to, certifying the mill levy, and that's due mid-December.

So the closer we push to that, the tougher it is. But ideally we'll be able to approve the, the budget in November, and it will work with the board through that process. So that's what the work sessions are for really to familiarize the board with it, to go through the expenses in detail and answer any questions.

And then we'll present the rate study and board,

Norman:

Follow up on, on David’s question. Yeah. How much time would you need if, if the budget did have to be adjusted?

Amanda:

So we have to certify the mill levy with an adopted budget by December 15th. Yeah. So the closer we go to that, the, the tougher it is. So I always have it kind of sitting in the back. Now while the budget has to be adopted at that point. I don't, I don't file the budget with the state until, January, the end of January.

However, I just have to have the completed mill levy certification for filing. And to do that, I have to have an approved budget from the board. Okay. Yeah. All right. If there are any questions, I would be happy to answer them. If not, we simply need a motion to approve the packet as presented.

Norman:

I make a motion that we approve Amanda's report.

Denise:

I second it.

Describer:

The Board confers off-mic.

David:

There's a motion on the floor.

To accept the financial report given this evening. And the items from the finance director. There's a second. Any further discussion?

Is there, maybe outside of protocol but, but, is there any comments, questions or concerns from the manager, as relates to the financial report of this period?

Jim:

No, I realize we’re, for six months through over running our water enterprise fund, but with the amount of water we're selling and not filling the position, we'll be just fine by the time we get to the end of the year.

Board Voting All Speak:

Very good. With no further discussion I ask for a vote on the motion director Froman. Yay. Director Crew. Yay. Director McEntire has a yay. Motion passes.

Amanda:

Okay. The next item on your agenda is the approval of the 2017 audit. The audit was presented to the board at the previous monthly board meeting. And as I stated, we went through that in detail last Monday at the work session, which was open to the public.

If there are any additional questions, I'd love to answer them. If not, we simply need approval from the board so that we can go ahead and file that with the state by the July 31st deadline.

Describer:

Briefly Inaudible talking off mic.

Denise:

I'd like to make a motion to accept the 2000 audit, 2017 audit.

David:

Is there a second?

Norman:

I second that.

David:

I have a motion on the floor to accept the 2017 audit, per your request.

I have a second. Any further discussion?

Board Voting All Speak:

Hearing none. Asked for a vote on the motion Director Crew. Yay. Director Froman. Yay. And director McEntire, yay as well. Motion passes. Thank you. And a thank you.

David:

Item 6E is the, approval, ratification of the current payables for the month of June. Checks number 23674-23738. I'd like to make a motion that, we approve the general fund and debt service of $23,447.24, ratifying that the general fund debt service of $145,496.33 also, approving the enterprise fund, expense of $58,415.01 and ratify the enterprise fund, expense of $199,184.83 and finally, the electronic payments, ratify only $95,386.10 for totals of total expenditures of approving $81,862.25 ratifying expenditures of $440,067.26.

That would be my motion. Do I hear a second?

Norman:

I second that.

David:

Is there any, I have, I have, a motion on the four to approve item 6E. I have a second. Is there any additional discussion? Hearing none. Ask for a vote on the motion.

Board Voting All Speak:

Director Crew? Yay. Director Froman? Yay. And director McEntire affirms as well with a yes, that motion carries for item 6E

David:

Next item is, the Open Space manager's report. Craig?

Craig Miller, Supervisor, Parks, Trails, and Open Space, CPNMD:

Thank you, Mr. President. Board. Broken Arrow landscape, who's our contractor, has been doing all of our landscaping work. And they're on the last of their 2018 landscaping projects, which are the Northeast and Southeast corners of Castle Pines Parkway and Monarch Boulevard. Work is complete on the xeriscape demonstration garden on Monarch, the Hidden Point Boulevard entry medians that we maintain, and the Briarcliff and Briardale entry islands.

01:03:22:16 - 01:03:38:08

The pictures below are the, going from left to right is Briarcliff, Briardale, and then the. That is the southeast corner of Castle by Parkway in Monarch that's currently under construction. Guys are out there today, got a lot of the, a lot more of the plant material. And so it's starting to take shape and look a lot better over there.

Our irrigation audit contract with Resource Central, it's the Slow the Flow program, which is our free irrigation audits that we offer to our, our customers. It's 97% filled. And the, four and a half years we, I've been here, we've never even come close. So this is very exciting for us. As of last week, we only have two more spots left to fill, and they may, already be filled right now because, Marty was out doing some leak checks and, presenting this literature and trying to get people to sign up last week.

I am looking into an option right now to schedule more audits if the demand is there. We do have that option to kick in an extra thousand dollars and pick up some more, but this is probably one of the best water conservation programs we have. And it sort of relates to what Jim was talking about, you know, trying to get new folks engaged in, and us as well, and trying to get our community to just chill on the water because everybody's over irrigating, excessively at this point in time.

The Slow the Flow program is a two hour irrigation audit that basically will run through your entire system, show you how to set it up, how often you should be running it, and then they put you on the email list where they email you, on a bi-weekly basis and tell you how often you should be running your sprinklers since they did your audit.

So it's a great program, a lot of value to the community. But I'm thrilled that people, sort of were shocked by their, June water bills and May water bills and signed up, pretty quickly to it. So that worked well. David Natt have been mostly working on irrigation repairs. We've had, multiple main line break, breaks, lateral breaks, problems with clocks, problems with clock electricity.

So it's been quite a panic, especially with the heat, trying to keep things up. David's also working on replacing plantings in our median islands and watering new trees and, plantings as needed. Natt celebrates his one year anniversary with us. One week from tomorrow, he'll be starting our annual shrub pruning work next month. This is the first year we'll be able to do this work in house.

Previously, we've had to contract this work out on the shrubs, to the tune of about $25,000 a year. Just for the shrubs alone. And Natt pruned our shrubs as an employee for one of our tree contractors before he came to work for us. So he knows the drill. He knows exactly what needs to be done.

He knows what my expectations are. So, I'm just thrilled to be able to save the district that money. Bring that, by bringing that in-house. Natt’s also working on a project list. Includes some large tree trimming, bed mulching and other detail work throughout the district as as time allows. He just finished, freshening the mulch, for, Tapestry Hills.

All their entryways, really looks very nice. And I've got some very positive feedback from the community, that they're thrilled that things look so nice out there right now. Our lawn fertilization and weed control was completed last week by our contractor, Brightview. That's our contractor working there on that bottom photo. And then finally, I've been on a hiatus with my xeriscape classes, which is great, because I needed about a four week break.

I'd like to talk, but I'd have to give, I give up my weekends to talk, so I prefer to have a little break in the middle of summer, and I begin them again in Tagawa Gardens on August 4th, and I'll be presenting for classes on select Saturdays through September 19th. Classes also resume at the Castle Pines Library on Thursday, August 16th, and I'll present four classes there once per month through November 15th.

All the classes are, available to view on the website calendar events that we've got. With that, I'd be happy to entertain any questions that you may have.

Norman:

Craig, one thing I'm constantly, ask about is, more flowers at the, at the entryway. Yeah. What we've, what we've done is. I just have a quick question.

Yeah. On the, on the, listing in that, that Amanda just handed out, we've got, flowers as of this, this one as zero and a budget of $2500.

Craig:

Right. Oh, yeah. And the flowers, those are the perennials that were installed by bright few this spring. So their total contract bill on that was about $4300, and we had $5000 budgeted for it.

Craig:

So we came in under budget on that.

Norman:

But that doesn’t, that's not reflected here?

Craig:

No, because I, we just paid the bill. So, that, that'll show up in next month's report. The landscaping that's being done falls under our landscaping projects, budget right in through there. And the flowers, the reason that we've moved to, to re-landscaping a lot of these median islands, well, to begin with.

They're all very old and and tired looking. But we also wanted to get away from planting annuals. Annuals consume an incredible amount of water to keep them looking good. And so we've converted everything over the last four years I've been here, to perennials and xeriscape. so there will no longer be any annual flowers being put out.

So that's a budget line item that's disappearing next year because we don't need it any longer. And I've had, I have addressed some comments from, Briarcliff and Brier Dale from HOA presidents over there saying, well, geez, next year are we going to get the flowers in earlier? I said, you don't have to worry about it.

They're perennials. They come back every single year. So we cut our costs that way as well.

Norman:

If you plant properly, you will get flowers all year long, right?

Craig:

Exactly, exactly. And in fact, I'm, I'm a leading speaker in Douglas County on xeriscape. It's one of my passions. I work with a designer who is a xeriscape guy.

He and I have a like mind. So we have designed these gardens. So they basically provide color, texture, and beauty year round. So there's always a succession of blooms occurring at some point in time. Keep in mind the first year, the landscape, as we like to say first year it sleeps, second year it creeps, third year it leaps. It takes about three years for the landscape to fully come in.

So when you look at some of these right now, you go, okay, that looks good, but a little underwhelmed. You'll be overwhelmed by the time things fill in. Okay, thank you. Thank you.

David:

Thanks Craig. You sure that 97% wasn't your sparkling personality?

Craig:

I think it was desperation of this year. At this point, our, our water users have gone way up.

David:

Discounting yourself. Nice job. Thanks. Jim?

Jim:

And then with the amount of water usage comes the calls from people wanting to know why their water bills are so high. So.

So Steph spends a lot of time answering the phone, explaining to people what their budgets are and how they exceeded their budgets. Last time we talked, we were still trying to get high service pump number two out of the water treatment plant. We had success on Friday. It took all day to cut the pump out. All of the draw down.

Tube, had to be cut because it would not come apart in sections as designed. So there was a lot of drilling, and cutting, and, some cussing and swearing that went on during the day. The, the entire down draft tube will have to be replaced since it was severely dismantled, dismantled with cutting torch. And they are still as of 3 o’clock this afternoon trying to get the pump apart.

So we still don't know what's wrong with it. We know it's up out of a hole. They haven't been able to break the casing open yet on it. It may be a total replace on that one. I will keep you advised though. I did have Parks Authority meeting in here since a month ago. It did not end up in my report.

I think we've covered that fairly substantially tonight. We have filed, last Friday we filed our engineering report and our proposed decree for current water court case. That's case 18CW3038 through Division one Water Court. We know we have 12 objectors in that case, and we will start to work with them on negotiations of substance. This is how these water court cases go.

Everybody tries to avoid going to court. You know, sometimes we're successful, sometimes we are not. For your edification, that is the water that's associated with both the Lupton Bottoms ditch, as well as the Metal Island’s ditches. And quite often you'll hear us refer to that as the water that was associated with both the Vincent North and the Vincent South farms.

Not that those farms are next to one another that are almost five miles apart from one another. But those were the names on the farms when we purchased the water. We do not own those properties. We just, the water associated with those. We've talked a little bit earlier tonight about our water, water production issues and see you can my graph, how we see our production per well, starts to drop off.

Last year we lost over the course of the summer, basically about one and a quarter of wells in terms of production on a daily basis. That's, that's how we typically see that drop off. As I mentioned, 104,000 gallons of water produced in the month of June. That's 3.5 million gallons a day on average. Last year, we peaked two days at 4 million gallons a day.

So in spite of conservation efforts, water usage went through the roof. In June. Kind of following along with this, I had received a request from Shea Properties. These are the folks doing the earthen work over at the canyons development, wanting to know if there was any way we could supply, supply them with additional water. Parker's having issues getting sufficient water up to them.

I had to explain to them that not only do I not have additional water right now, I don't have anything close to where their towers are set up, short of them trucking water and that, I know that becomes expensive for them. not for sure what they're going to do to solve their, their need for water over there.

Our Chatfield, reallocation projects continues to move right along. We've now started to work on the Platte River environmental mitigation component. This is mostly stream, stream bank stabilization and enhancement of mitigation. And this is on the Platte itself upstream of the reservoir. And, we're also preparing, and preparing for our second season. Our second season starts September after Labor Day.

And we broke up that work so that we're not impacting large sections of the park during the summertime. But, our big activity this next year in our second season of recreational mitigation will be removal and replacement of the Marina. The entire Marina as it sits today comes out. There's a lot of dredging work that takes place, the shoreline to be moved back, and then a brand new Marina and a brand new restaurant slip back into the water, ideally before next Memorial Day so that the Marina starts its operation right when it should.

Critical component because if slip rentals cannot be, taken care of by the folks that have the concession on the Marina, the project overall becomes responsible for lost revenues on those Marina slips.

Norman:

Jim. Yes sir. Can you explain how, how that marina is put-in management at 12 foot of water, add to it?

Jim:

It's on a series of cables that will roll up and down.

Norman:

It'll handle 12ft?

Jim:

It will handle 12ft. The, the, the current, dock system actually handles more than that because right now the reservoir is going down. And so each day as it drops a little bit, the operator goes out and he walks around, cranks, reels in. But yeah, we'll be able to handle 12ft or actually better than that because it will, not only will fluctuate through the 12ft, but it can fluctuate even further than that for serious drought situations. Okay.

Lagae development continues. Lots of Earth moving over there. A lot of utilities being placed in. Meritage had come and started to ask for some direction, some assistance on getting models up. That is still not happening. Turns out they have no natural gas and electricity run into the site yet, so they're, waiting for dry utilities to come in.

I mentioned that we received our first submittal and plans on the ten acre site at the corner of Lagae and Castle Pines Parkway. We have returned those comments back to the developers engineer. As is typical first go around, we had fairly substantial comments. I'm sure that they'll be revising their plans and getting back to us over time.

At Plum Creek Wastewater Authority, the, the plans for the expansion continue to move forward, not really involved right now, kind of in a lull from the board's position, but we are starting to work on, reviewing and thinking about drafting a new restated establishing agreement. And the reason for this is there are so many amendments that have been made to the establishing agreement that the members thought it was time to spend a little effort to clean up the agreement, to make it a little more usable and to take out some areas.

Where items just no longer apply, things that we no longer, do business in those manners. So as we get into that, I will continue to update you on, on any changes in those agreements. And then, as we've talked at ad nauseam in June, 104.24 million gallons of water that we sold that brought our 2018 total to 178,000, or I'm sorry, 178 million.

I hope that hits home. On how much water we produced in the month of June 104, compared to 178 total in the first six months. Our golf course used 14.5 million. Give you another way to look at that. On our wastewater flows, we were 15.9 million where we were about seven times our indoor usage, going out to landscapes and irrigation. Last year on our peak, we saw days where we were about eight times, but that was our days.

This is for the month. We were seven times what our indoor usage is. It's a lot of water being put out under the landscapes and green spaces. So I'll stop beating that dead horse. If there are any questions, I'd be more than happy to answer them. Of course, our little graph on the back, you see June.

June almost topped July 2016. It's, it's amazing how much water we're using.

Norman:

Are you going to have to deal with questions and getting on to, get backflow with this?

Jim:

I will not be able to. In order to get water from Centennial, I have to have surface water to make up the water that we take. We were able to do that over Memorial Day. This time of year.

I do not have any return flows. They’re all going to the golf course. Everything's taken. So I have, I can't call Centennial and say, send me a little extra water because I'm in trouble. Can't do it right now because I don't have the surface water to make up. Okay. And on top of that, I know their plants right at max capacity.

I could call them, if, if I had a really dire emergency, something blew up in the plant. They'd probably try to send us a little bit of water, but for just normal operations, they, they’d laugh at us. They just don't have the additional capacity to do that. Like I say, I don't have the surface water to pay them back.

Right now, everything's being used.

Norman:

At what point will we, be able to access the surge, our, our storage in Chatfield to do that?

Jim:

Well, then we run into the problem of being, having treatment capacity.

Norman:

Well, that's where we're, paying that $400,000 per year for additional storage.

Jim:

Yes. But the, the agreement says that we're able to use treatment capacity from October 1 to April 31.

Outside of that, we have no right to use any capacity.

Norman:

So the, the treatment is only good for, for a limited.

Jim:

It's winter, it's wintertime treatment when they have excess capacity in their plant. Okay.

David:

We don't have any storage in Chatfield.

Jim:

Not that's, not that's accessible today. Not till the Chatfield project is complete.

David:

But literally there isn't a gallon of water there that is ours, is there?

Jim:

Not today. No. In fact, other than Denver water, nobody has any water stored in Chatfield.

David:

How far is it below, right now, do you know? Below the, that.

The.

High water mark. before the additional 12 comes into play?

Jim:

Right now it's probably 6, 7ft somewhere in that area below what they would consider to be normal pool. Okay.

Norman:

We don't have any credit for the Plum Creek water that we’re dumping into Plum Creek?

Jim:

No, because it's being picked back up and sent tothe golf course.

Norman:

So that, that just evens out? Yep. Okay.

David:

Jim. Thanks. Got your, hear you loud and clear, with regard to the volume of water and.

Jim:

In fact, Norm, if you look at the golf course last month, used 15.568 million gallons and our wastewater flows were 15.978, almost. Yep. Almost equal.

Describer:

Briefly Inaudible talking off mic.

David:

Expect this board to, take your concerns, under serious consideration and, and, we'll be reviewing it and get back to you on an ASAP basis.

Jim:

Look forward to it.

Now, the only other thing I would add is I will be on vacation starting this Wednesday through the following Wednesday. You folks being new, not really knowing me. So you know how my vacations work. My phone is always on, my email is always on. I'm always reachable whether I'm in this country, or out of country. This job doesn't stop even though I take a few days off.

So, if you need something, as always, please feel free to reach out to me. I will get back to you. Thank you.

David:

Thank you.

Item, item nine. Joan. Legal counsel report, anything?

Joan:

So I have nothing additional to add at this point.

David:

Okay. Item ten would be, director's matters. I had, scribbled a, a, a note, to get some, some additional information on the Park Authority and the conversation that we had, but I think we've, resolved, that matter tonight with the discussions that we've had. Table for next 30 days.

Okay. I don't have anything more Director Crew. No. Director Froman. No. Hearing, nothing more from the directors. Other than a, thank you to the staff and, and, to everyone that's in the room reporting. Appreciate the update. We're on to item number 11, and we have a guest speaker tonight. Previous, board member, current.

Park authority member. I'm sure I'm missing something more. David. Welcome.

David Necker, Park Authority:

Thank you, thank you. Is it on? Okay. I wanted to make the board aware. Well, first of all, David Necker. 12815 Horizon Trail, Castle Pines, 80108. This is an important document among all the other documents that you have. This is a city document called the Parc P-A-R-C plan, which was, made available to the public in February 2017.

So this is an evaluation of recreational parks needs, wants, desires, etc. Very broad, comprehensive plan. And in this plan it emphasizes, as Joan has, mentioned before, the need for courts in general, tennis courts, basketball courts, multi-purpose courts. So that's the, the lead the Parks Authority had taken, actually, all the way back at 2016.

There was a clear need for basketball court or courts within the community. There were basically no public ones, as you, if you consider the HOA one's as, quote, private. There was no, no real hard surface courts within our park system. Whether it's Elk Ridge or, or the district parks. So at that point, the Parks Authority had considered that as something for use of the funds that were available, or are available at the time at this time, which is in the neighborhood of $800,000.

So that's carried that in, in, in your head, please. However, before the Parks Authority took action, the district took action using their excess funds that they had available, plus a GO-CO Grant, and built two courts down in, Coyote Ridge. And so when they came on board, the use, demonstrated, use was high, certainly accepted.

So there really was a need and it was put to use. So as a member of the Parks Authority for the last nine or so years, we've been trying to make the best use of those funds, and having no funding source since 2012. We were always looking for places to spend those funds to the betterment of the community and within the area where the funds were collected.

Which was well discussed as master association slash basically the district boundaries. So in addition to this demonstration, garden, patio, outdoor space, whatever you’d like to call it, at the library, which we considered a park, for the, the use of the community. Also this past year, there was a, upgrade and improvement of, again, at Coyote Ridge, of some of the play equipment. So that, that, that was another item where the Parks Authority contributed money.

And just as a little background, it was a project take, that was taken on by, the elementary school. Timber Trail and fifth graders, fourth grade? Yep. Fifth graders who studied, autism and the effects of play equipment and so on and so forth, and actually came up with recommendations that we, listened to and then supported with funding.

So the equipment was funded by the Parks Authority and, and the installation was funded by the Metro district. So good uses, but small uses. It's time to get the money back. Working for the people that gave the money back here on the West side of Castle Pines. And, and demonstrated by the two courts that were built, the design and construction of those facilities are relatively quick in the scheme of things relative to parks.

Coyote Ridge is really underutilized, at best, we would call it a passive park because you can walk through it, you can ride through it. There's a trail or two through it. It's never been put to use. It got usurped by Elk Ridge being built. So I think this is the time and, my view, this is the place to put that money to use and to fulfill what’s well-documented as the desires in the community of more courts. Tennis courts, multi-use courts, basketball courts, and now the, pickle ball courts, which can be played on these things.

So these are multi-use things. So that's why the action in June was taken to task Jim with go out and find out some cost of developing this. And as we all know, when using this building, there's never been enough parking. So that would be a piece that would be added, that we could make, use, good use of our funds.

And then in addition, you may not know, but the trail system, which is Jim, 12, 14, 17 miles long? 14. 14 miles long, is continually piece by piece, year by year, being upgraded. The worst sections first, so on and so forth. And I learned today that 50% or so of the trail system has been replaced. So that's the good news.

But it gets done little, by little, by little. So as we are looking for best use, quick use, good return on this tax or this collected money, it's not taxes as such. That could be another use. To move that along faster is the improvement of that trail system. So it's not only a replacement, but there's been some discussion along the way.

And another report or study performed by the city, in transportation. And there are, small pieces of the trail system that could be improved by connections and so on and so forth. So that's another documented piece. It sort of sounds like we're in the paving business here at this point, but that's really those hard surfaces, are we’d make good use of the money we'd be putting, providing those facilities by this time next year or later in, in the summer.

But from spring onward, we would be providing the public with something tangible. So that's the course of thinking currently at the Parks Authority. I don't know whether you have any questions or not, but.

Norman:

I just have a real general question. I've never even watched pickle ball being played. But, you know, I have I have seen a lot of empty courts.

And I'm just wondering, you know, can, can you play pickle ball on, on a regular court?

Board Meeting Attendee:

Well, Norm it’s pickle ball my brother is going to nationals in pickle ball. And I’ve never heard about it till four years ago. It's just. I’ve never played it, or seen it. I know it's, it's racquetball. It's tennis. It's a little bit of everything on the smaller courts. So you don't have to go as far.

Norman:

Can you, can you repeat? Yes. Oh, yes. Can you be inside a. Yes. Inside of a caged area, so you’re not like chasing the ball?

David Necker:

Yeah. The, the answer the answer is yes. That you can use these courts for multiple purposes. And that's, that's really what you need to do to get full use. I mean, when you start to deal with single use courts, then that I don't think fills the depth and breadth of what we want to have happen here in the community of any tennis court.

Norman:

I’ve seen so many tennis courts just sit there for days and days.

David Necker:

Yeah. It's just a tennis court. Yeah, I don’t think very many people play tennis. Right.

Norman:

Thank you very much David. Okay. Thank you.

David:

David. Is it a stretch that I heard you when you were talking about hard surfaces and transportation? Would it be a stretch that you, may have been expressing that CDOT might have some money to.

David Necker:

No, no, no, I'm talking about our money in the Parks Authority. Okay. That if you think about the courts project, additional paving or, acceleration of, of, of our trail system, the improvement and the addition of that, it sort of sounds like we're in the paving business.

Okay, okay, that's, that's the reference I was making.

David:

You've, you’ve, you’ve run a cocktail napkin version of, of what that might cost, to do those three, improvements. What is that number?

David Necker:

I think we need to ask Jim. And I think he can give you something a little bit better than cocktail, but I defer to him.

Denise:

Well it’s $800,000 at least.

Jim:

Well, actually, it would be a back of the napkin still at this point, because one, we haven't done, an, we haven't done any design work on the multipurpose courts, multi-use courts or the parking area that will come yet. I can tell you the project for just the courts, the parking lot drainage is well within the 800, $850,000 budget.

That would leave surplus funds within the Parks Authority. And I think what Mr. Necker is referring to is, there are other opportunities to use any of those surplus funds, whether it'd be for additional trail improvements or connections and trails. That to me is where he's heading with it, with his comments tonight.

David:

Sure. I just didn't know if there was a chance that we might be able to cover first, second, and third base, but, we'll, we'll wait for the numbers.

Jim:

Yeah, I, I don't know that we know enough about the first project yet.

David:

Good. Thank you David.

Deborah, you want to address the board? You have three minutes.

Deborah Mulvey, City Council member for District 1:

Thank you, Mr. President. You’re welcome. I didn’t anticipate speaking, and I appreciate being recognized. Deborah Mulvey 12390 Serena Court. Speaking as a private citizen, and all full disclosure, I am a member of city council. I speak as a private citizen with respect to the Parks authority. I do want to, say words and, obviously not as a city council member, even though the city council is a member of the Parks Authority, I'm sure it reserves all rights.

In its regards. As a private citizen, I request to know when the June minutes, the June meeting minutes be available. I haven't seen them. I've been looking for them and waiting for them. I know that this board is not the administrator, but the administrators of the Parks Authority are here. And since they were referenced as potentially being in your packets, I would hope that they become available. As a private citizen.

I would also ask that whatever, action may or may not have been taken be in those minutes, and I would also ask that RFPs, be involved with respect to whatever, courts be done. I would also commend our very long term, members of the master association and the Parks Authority for finally considering doing something with that money.

It is $850,000. It is growing, not dwindling. As far as I have been told. It's earning interest, even though it's been spent. It's been about $850,000 for a long period of time. The master association also has about $350,000 reserved for the same purpose. And, that would be in addition to the lottery funds that are reserved for the same purpose that the Metro Association has.

So I think that we are all, in a very good position. There is an additional third type of court that I'm aware of, an exercise pad court, and I can give you an exact price on that 125,040 foot square exercise pad that can be connected with electronics embedded, that can be used for any person of any age to exercise on outdoors.

And that can be funded $30,000 by grant and the rest can be raised nonprofit or by, other means. And actually, I know the city is looking into this, but I am familiar with it. And, I can connect this board or, another interested party with that information. Elk Ridge, did not usurp Coyote. I live in that area.

I personally take offense to, it being under utilized. I utilize it all the time. The courts are used every day, all the time, every day, all night, as are the playgrounds. And the Parks Authorities’ contribution last year to the new equipment was very well used, and is very well used. The Chamber of Commerce puts on very successful events there.

The. This board can, I'm sure, attest to the fact that the fields are well utilized and the skateboard park is well utilized, and the sheriffs have reported to us that whatever vandalism may have occurred in the past has no longer occurring there. They're patrolling there. My husband meets the sheriff's there every night at 10 p.m., so it's really well, well utilized.

And it's used by people who can go from the Bluffs in Lone Tree to the East-West Trail and Highlands Ranch. So whatever we put there would be well used. I, too, have learned that the type of courts proposed would be really, well received. So I think it's terrific. And Mr. Necker is a member of Planning and Zoning, has been for ten years or so, as well as Parks Authority.

I know miss, that. Joan, you know, has been on Parks Authority for a very, very long time. May not have the pulse of the young people, but certainly I know the young people do want to use those courts, too, so they'll be really well received.

David:

Thank you.

Is there anyone else?

Ted Lorre, Castle Pines Resident:

You want me to. Yes. I just, I guess maybe. Correct.

David:

You're, you're going to have to identify yourself. Pardon? You're going to have to identify yourself. For the record.

Ted:

I'm Ted Lorre, I live at, 1045 Snow Lilly Court.

Jim:

Ted you come up to the podium, please. So we have you on the recording. Thank you.

Ted:

Is this thing on? Can you hear me? I’m Ted Lorre 1045, Snow Lily Court, Castle Pines. We're missing a bunch of trees along just the Pines Parkway. And, talk to Craig about a couple of times. I just want to make sure that that gets into the budget for this coming year. So we're missing from here eight or ten pines.

Craig:

As a matter of fact, we have those just planted those trees here about two weeks ago.

Okay. So that's what I was using was last year’s budget authority for. We have budgeted for that intersection now.

David:

Very good, if there's nothing else from staff or the board? Hearing none a motion to adjourn.

Norman:

I make a motion that we adjourn.

Denise:

I second.

David:

I have a motion on the floor to adjourn. Second, is there any additional discussion? No.

Board Voting All Speak:

Hearing none, vote for adjournment. by signifying yes or no. Director Froman. Yay. Director Crew. Yay.

McEntire says yea. Meeting adjourned. Thank you.