February 22, 2021 Video Board Meeting
Transcript
Describer:
AGENDA
Board of Directors Meeting Monday, February 22, 2021, at 6:00 p.m. 7404 Yorkshire Drive, Castle Pines, CO 80108 To participate in this board meeting CPNMD residents and property owners will need to Zoom-in. Anytime between now and 10:00 a.m. on the morning of the board meeting, simply sign up and follow the step-by-step instructions atcpnmd.org/cpnmd-zoom-meeting-sign-up.
1.Welcome/ Call meeting to order/ Pledge of Allegiance.
2.Roll call/ Determination of quorum/ Disclosure of potential conflicts.
3.Consider approving February 22, 2021 board meeting agenda.
4.Consider approving January 11, 2021 board meeting minutes.
5.Consider approvingFebruary 8, 2021 special board meeting minutes re: Inclusion.
6.Opening public comment period via Zoom (three-minute maximum per person).
7.Project updates and insights from the City of Castle Pines’ designated liaison to CPNMD’s board of directors, Councilwoman Deborah Mulvey.
The Castle Pines North Metro District provides clean, safe, reliable, on-demand drinking water, wastewater, stormwater, parks, trails, and open space services to the people of Castle Pines, west of I-25.Board meetings are available for viewing via live video stream and video recording atcpnmd.org.
8. Open Space Manager’s report.
9.Finance Director’s report.
- Consider approving financial reports, payables, and claims for payment, including check numbers 25772-25865 (January 2–February 5, 2021).
General Fund & Debt Service: Approve: $63,125.45 Ratify: $52,772.52 Totals: $115,897.97
Enterprise Funds: Approve $72,594.63 Ratify: $900,716.35 Totals: $973,310.98
Electronic Payments (all funds): Ratify: $94,017.49 Totals: $94,017.49
TOTAL EXPENDITURES: $1,183,226,44
10. Legal Counsel’s report.
- Status ofInclusion Agreement on the proposed/unification of CPNMD’s water wastewater utilities with those of the Parker Water & SanitationDistrict.
11.District Manager’s report.
- Status of CPNMD’s anaerobic-sewage-stench-mitigation efforts in the Forest Park and Castle Pointe neighborhoods.
- Status of Coyote Ridge Park Master Plan.
12.Directors’ matters.
13.Closing public comment period via Zoom (three-minute maximum per person).
14.Adjourn.
Our next regular monthly board meeting is scheduled for Monday ,March 15,2021.
Describer:
The video starts on graphic with a white background and forest green letters which says “Castle Pines North Metro District Board Meeting February 22nd, 2021”. The meeting opens on a shot of all board members present. There is also a T.V. screen showing the Zoom meeting for people joining the meeting via Zoom.
Describer:
Board President David McEntire said the date was February 22nd, 2020, but he meant to say February 22nd, 2021
Board President David McEntire:
Good evening everyone. Welcome to Monday night, February 22nd, 2020 the Board of Directors meeting of Castle Pines North Metro District. Welcome to everybody that is online. Joining us as well. We’ll hasten and, to our agenda this evening. Everybody ready? Gotten all nods across the board again. Welcome. I'm going to call the meeting to order and ask that all of you join all the rest of us in the Pledge of Allegiance.
All Speak:
I Pledge of allegiance to the flag of the United States of America and to the Republic for which it stands. One nation under God, indivisible, with liberty and justice for all.
Describer:
The board members and the audience rise from their seats and recite the Pledge of Allegiance, as the camera pans from left to right from the board to management staff to the audience and back to the board. When they are done, they sit down again.
David:
Welcome to those that have joined us on Zoom. Chris, director Lewis is on board. I can see, I can see Councilwoman Mulvey has joined us. Welcome, councilwoman. And I know that we have our finance director and council as well as it looks like Craig. Is that Craig? Welcome, Craig. Thanks for joining us. Let's jump to roll call.
David:
And with that, if you'll, please indicate whether or not that you have any conflicts when you answer roll call. Director Lewis.
I know we're stretching across oceans and oceans to get to Chris. Let me keep going.
Board Member Director Robert Merritt:
Director Merritt. Present. No conflicts.
Board President Chuck Lowen:
Director Lowen. Present. No conflicts.
David:
Director Lewis, are you there?
Describer:
An unknown person off camera and off mic said “Christopher Lewis, are you there?”
David:
I can see him. We're just having an audio issue. So I'm just a few minutes ago, but I'm here. We've established a quorum again. Welcome to this evening's meeting of the board of directors of Castle Pines North Metro District. I have no conflicts of interest. I've heard none. We'll move to item number three.
Consider my colleagues, and I are to consider this evening approving the February 22nd board meeting agenda, as well as approving the January 11th board meeting minutes and, also the meeting minutes of our February 8th special board meeting. Having specifically to do with the inclusion, is there a motion?
Board Member Director Chris Lewis:
I will join in a second. Did we start?
Describer:
Chris has spoken from the Zoom meeting, but his camera is off.
Well. Okay, I'll put the camera over there so I can see what's going on.
Well, I didn't hear you guys.
David:
We're pausing, just a moment. Did, was that a motion Chris? There you are.
Describer:
The camera was not pointed at the screen with the Zoom meeting, however it is assumed that Chris has his camera on based on what David has said.
Chris:
Hello? We can't really hear you guys.
Legal Counsel Kim Seter, Esq.:
Chris, can you hear me?
Chris:
I can hear you Kim.
Kim:
I can't hear the board though.
Chris:
Right. I can't hear the board.
Describer:
Someone off camera and off mic is saying in the background “The Castle Pines North Metro district.”
Robert:
Chris, can you hear me?
Describer:
That same person off camera is also saying in the background “sound is dead.”
Robert:
This is Rob.
Describer:
Someone off camera and off mic is saying in the background “Sound is dead.”
David:
Let's go.
Chuck:
Mr. President, I'd like to make a motion. Approving the February 22nd, 2021 board meeting minutes agenda. Consider and approve the January 11th, 2021 board meeting minutes and approving the February 8th, 2021 special board meeting minutes.Re the inclusion.
David:
Got a motion on the floor for item approving items three, four and five. Is there a second?
Chris:
I seconded it.
David:
Chris, we can hear you now. We got your second. Thank you very much.
Board Voting All Speak:
All in favor indicate by saying aye. Aye. Aye. Aye. Any opposed saying nay. Hearing none. Motion carries.
David:
Item number six is the open public comment period.
We have a few folks that have signed up this evening. Want to recognize them. And if they are listening in and able to communicate with us, or are still desirous of speaking with us. When I call your name. Please let us know that you're signed on. Charley Heard. Charley, are you on?
Chris:
Hey David, we can't see the board. Or are we just, you guys just came back, so we missed the first part. That's why you didn't get any reaction from the Zoom meeting.
Describer:
The sound has been cut out from 5:31 to 5:48 minutes.
David:
Stand by Chris, just for a moment. If you would please. Okay. I see. How about now, Chris?
Chris:
Yeah, you guys are up now.
David:
Okay, very good, all right. We're entertaining item six, which is the open public comment period. And I have called for Charley Heard if he is signed on, and I'm getting an indication that I believe he is. If he’d like to speak Charley, you have the floor.
Describer:
There is a little bit of an echo from Robert’s phone where we can hear David saying the same thing he just said, but delayed on the Zoom meeting where Charley is speaking
Charley Heard, Castle Pines Resident:
Yeah, I seem to be having a little trouble with my camera tonight, but can you hear me okay? well, a couple of things I wanted to comment on tonight and it was, I'm sorry.
I wanted to make a few comments about the inclusion plan. I want to give just a little bit of background first. 31 years ago this month, I moved into the home that my wife and I built in a hamlet here in Castle Pines North. In the 30 years that I've lived here, I've operated in, financial services business in the community for 20 of those years.
And prior to that, I was the budget director for US West, the company that was the predecessor to CenturyLink. I served two terms on the Castle Pines North Metro District in the 1990s. It was during the bond workout period, and the period of other fairly significant decisions in those early years as a district. I served on Castle Pines North HOA board for a couple of terms over the years, and I've served my own Hamlet HOA board for most of the 31 years that I've been a resident in this community.
I served as a business manager for the Van Oaks HOA for 15 years, and the Retreat HOA for eight years. I served on the city of Castle Pines Home Rule Charter Commission. And with all of this, I've attended, I've figured out probably more than 300 meetings in the community, and put in thousands of hours of my own analysis and study time during these 30 plus years.
So I believe it's given me a good background and a good opportunity to observe and analyze the proposals that have been put forth in the community over the years. So now I'd like to first thank the board for all of the good thorough hard work on the inclusion agreement. I believe that the inclusion plan is exactly the right thing to do, and I support it 100%.
So thank you Metro Board, Metro District Board for the job well done and you have my support. Thank you. Thank you.
Describer:
Whenever someone in the physical meeting is speaking, it is still echoing in the Zoom meeting and there is reverb.
David:
Charlie, We want to thank you as well for the many years of service that we've. You've shared with us. For many years of service that we’ve. And I'm getting some reverb here so I. Let me continue, Charlie, again, we just want to thank you for the many years of service and the mountain of time and personal as well as service hours that you've committed to the efforts of those entities that you did serve.
And most of all the residents of Castle Pines North. And thank you as well, this evening for voicing your support for the work of this board. We could not measure up to the years and the hours of service, but we’re, our intentions are sincere and, and, we're committed to delivering on the promise that we made, the constituents that we represented, that we had an opportunity to meet during the campaign.
And, and, over the last couple of years of service. And, and we take it seriously. So it's with that sincerity, it's with that transparency and that honesty that we bring this opportunity to the residents of Castle Pines North and hope that they come away with the same conclusion that you did. But again, thank you for your support. And thank you for your service.Come away with the same conclusion. Director Lowen.
Chuck:
Charlie, this Chuck Lowen. I was pleased to see that you were on the list to speak tonight. You and I have known each other for a long time, primarily in business as a tenant of mine and as the treasurer for our homes association.
I've respected everything you've done. And to get your approval means a lot to me as a, as a professional in this business and as a friend of yours and in your association. So your support means a lot. So thank you very much.
Describer:
The reverb stops.
David:
Charlie, you still have the floor. Was there, I thought I heard you may have some questions that you want to continue?
Charley
Not from me, thanks.
David:
Very good. Thank you again, Charlie. good to hear from you. Thanks for Zooming in with us this evening. We'll keep you posted. We have another sign up. A gentleman by the name of Bill Cates. Bill, we met over the course of the last couple meetings. Glad to see that you're. We haven't lost your interest. Are you online?
Bill Cates Castle Pines Resident:
I am, thank you. I had a nice conversation with Mr. Worley this afternoon, so I am good to go. I appreciate you acknowledging me, but I will take a pass.
David:
Very good. Thanks again. Appreciate you Zooming in. You're welcome. Always appreciate your interest and your support. We also have this evening signed up.
David Littler. David is, the, is from D-Littler or excuse me, Peak to Peak management company. I know that he manages Amber, Ventana/Amber Ridge HOA because I live there. David, are you. Are you signed on this evening?
David Littler, Castle Pines Resident:
Yes I am. Can you hear me?
David:
Sure can, you have the floor sir.
David Littler:
All right.
Describer:
The reverb is back, but now it is when David Littler is speaking from the Zoom meeting.
David Littler:
Great, thank you. So, as you're mentioned, I'm the property manager for Ventana Amber Ridge HOA. We had joined your call a couple of weeks ago about the power lines here on the West.
Bill:
Hey Dave, Dave, can you hold on a second? If everybody could put their. The reverb would stop if everybody puts their phones on mute.
David Littler:
Let me know when you want me to try again.
Robert:
Okay mines red now, okay. Mine’s opposite so it’s off, that's what it is. For some reason it's opposite, that works.
Bill:
Go ahead Dave. Okay.
Robert:
I have a red light now. What’s that?
David Littler:
I'll try it again. Is that working?
Chris:
Yeah, better.
Robert:
Keep going.
David Littler:
Okay. Well, basically I just wanted to sign on and say thanks for letting me join the call. As you know, I'm manager for Ventana Amber Ridge, where we were first discussing a few of the things regarding the Excel power lines on the west end of the neighborhood. The board has just asked me to kind of reiterate the, the desire for Ventana/Amber Ridge HOA to remain as involved in decisions that involve our HOA as possible. Whether it's the Excel power lines or some of these other things that you guys are dealing with, in particular, if it primarily affects our homeowners association.
And they just asked me to kind of reiterate that and just say that we're still very interested in working with the metro district on any of these issues that might affect us. So we appreciate the opportunity to do that with you guys.
David:
Very good David, thanks and convey that thank you to the board as well. And, you have access to all the board members as well as a district manager.
Use it at your will. And, I know that Jim has kept us apprised of, of the interaction and, and some of the subject items so it, the information. The point is the information should be freely flowing and abundant where it exists. So, thanks for joining us this evening.
Look forward to having more time with you in the future. Is there any, anything else before we move on, Dave?
David Littler:
No, I think that will cover it. I appreciate the opportunity and I thank you for your cooperation.
David:
Thanks so much. It looks like we've had a couple others that have opted out this evening. And so that wraps up those that have signed up that we know are present this evening.
And so I'm going to close the public comment period. Item number six on our agenda. Move to item number seven which is a project’s update and insight from the City of Castle Pines. Brought to you by the designated liaison of this board and of the council of the city, Miss Deborah Mulvey. Deborah, welcome.
Deborah Mulvey, City Council member for District 1:
Thank you, and I'd like to first thank Mr. President. I received your call today and I want to thank you very much for returning mine. There had been a question and I left you a message back. I also want to thank your manager and Parker's manager on behalf of our council and staff for coming to our study session.
We posted our video and the materials that you both, both your boards had submitted. We had a study session where we could learn and ask questions about the inclusion. And while a lot of that might have been duplicative of what other residents might have asked, it was very helpful for us because we are also our residents. And to the extent that residents might have the same questions that's available to them as well.
So thank you again for doing that for us. What I wanted to report to you is that we continue to have conversations with the school board regarding things relating to planning and development and changes in the school enrollment and going back to school. Especially relating to traffic. Those issues are very important to us because they affect the traffic around town. Especially along Monarch and busing.
We're also very involved in trying to make sure that we have our fair share of transportation funding, funds that might come available through the state or through coronavirus funds or other funds that might come through federal government. So we're watching it very closely. Other than that, it's just business as usual. And thank you for allowing me to come to your meeting.
David:
Thank you Deborah, again for taking the time to join us, bringing us up to speed. We appreciate the report. We know that albeit you didn't include items three through ten on all the things that you are juggling. We know that you're plenty busy. So again, thank you for your time. I'm going to ask my colleagues if they have any questions of Councilwoman Mulvey.
Chris:
I am good.
David:
Hearing none, Chris are you good? Very good.
Chris:
Chris is good.
David:
All right. Thank you so much, Deborah. Close item number seven. Move on to item. This is the Open space Manager's report. Craig's on board. Craig, you have the floor.
Craig Miller, Supervisor, Parks, Trails, and Open Space, CPNMD:
Ya’ll have my report. Does anybody have any questions on the items I provided?
David:
Craig I and I may have missed a page. Who knows? I was looking for that schedule that we talked about last month. And that would have been the, the hypothetical or at least, CPM if you will, on the entryway retrofit.
Craig:
And as we discussed, Kim was going to follow up on that. He did call me today.
I was in a virtual conference all day today. So Kim I will be sending you that map tomorrow. Any other information that you require from me?
Kim:
That'll get me started Craig.
Craig:
Okay perfect, just let me know if there's anything else that you need after I send that to you. I’ll send it to you first thing in the morning before my conference starts.
David:
I, it still to some degree leaves us in the dark with regard to the start date. We know what the idea is. And the goal is to finish that transition.
It's certainly within the working period of 2021 but working the calendar backwards, Craig. Well what would be your proposed start date if given the green light to make those adjustments to those entryways?
Craig:
Well as I mentioned last meeting that's really up to the board and Kim. I'm not the one that's I mean, I did all the legwork on it.
From a legal standpoint Kim and you and the board need to make that decision. But we're prepared to go forward whenever you are.
Describer:
When David says 21, he means 2021.
David:
All right, let me ask it a different way. What's the duration of. Was it 21 or was it 21. Association entryways we're talking about? I don't have my notes in front of me.
Craig:
Yeah. So it’s 2021.
David:
Okay, what's the duration? What would be the period of time from beginning to end that you believe you would need to accomplish those adjustments?
Craig:
Again, you know that's a question that Kim can answer. You know somebody’s got to reach out to all these HOAs and talk to them about this and present it to them.
And that's more in line with Kim, to reach out from that standpoint. I certainly can but you know, right now I'm in the blind because I have no idea how. How it must be presented. That's why Kim followed up with me today to find out what he needs. The maps and all that, to make any determinations.
David:
No, and I understand the, the sequence that's necessary before you got the green light. Again when you get the green light, when we told you that we have permission and a buy off, if you will, with each one of those associations, all 21 of them. How much time do we need this year to accomplish that project in the field?
Craig:
Once we have the communication to the HOAs and the permissions, I can't imagine it would take any more than a month. And there's going to have to be legal documents signed and all that kind of stuff that’s beyond my pay grade.
David:
Yeah, we'll leave that to counsel. I think that my colleagues and I and Jim heard that the answer one month was that clear, was that?
Craig:
Yep. Yep. Once. Okay. Once the, once the approach has been made to the HOAs and everybody's in agreement and legal documents are signed. I mean, there's really nothing on our part in terms of turning it over. It's just a matter of getting my maintenance contractor. I mean, we're still gonna be paying our maintenance contractor with the maintenance, we're just gonna be doing the HOAs. For their portion of that maintenance and all those entryways at 25 foot by 25 foot area on either side of the entryways.
David:
Very good. Just wanted to make sure we covered all the bases. Robert, Chuck any questions, Chris, any questions for Craig? While we have him?
Chris:
No questions, but my understanding is that we have another Castle Pines Cleanup Day coming up in a couple of weeks.
Craig:
Castle Pines Cleanup Day. I'm not aware of that.
District Manager Jim Worley:
Yeah, we've got another one that were set up. You probably haven't seen the email on that Craig, but I think it's March 27th. Okay.
Describer:
Jim and David are talking over each other.
David:
No, it's saying that since March 17th.
Jim:
That, that's it.
David:
The morning of Saint Patty's Day.
Jim:
Yeah. That's right. You and I haven't talked about that Craig. That was discussed last week.
But yeah March 17th we're going to start a little bit later in the morning, nine o’clock. Yeah, that's the same type, thing so we'll be in more discussion.,
Craig:
And what do you need from, from Parks and Open Space to help facilitate that?
Jim:
Okay. Thanks.
David:
Very good.
Craig:
Hang on. I've got, I've got a couple more items for you that I didn't make into my report. You had asked me to get some bids on concrete trail replacement and we took bids from Broken Arrow landscaping, Designscapes and Terracare. They came back with prices. Terracare was $11.61 a square foot. Designscapes was $10.25 a square foot, and Broken Arrow was $9.25 a square foot. Again, you just can't be beat in terms of concrete prices.
We've done an excellent job on trailer replacement over the last three years for this. So I was kind of surprised to see the higher prices from Designscapes and Terracare because generally they’re a pretty good value on the landscape. One other thing I wanted to mention is that soil removal and replacement projects up there on Monarch, just east of Daniels Gate Parkway.
Again, we got a bid on that $38,610 for replacement on all the areas on that one side of the road, the south side of the road. That is going to be a project that would be executed in September, simply because that's the best time to do overseeing is in the fall so that you can take advantage of moisture and the snowfall to get that same maintenance spring.
so we won't be doing anything on that until September with that standpoint. The other bids I got, the lowest one I had was for removal, holding up replacement $30,307, and the highest was $36,768. So basically we're removing 335 cubic yards of soil and replacing it. The cost of the topsoil only without the labor to replace, is $6,000.
So, obviously the other two bids are just a little bit out of the ballpark. The $38,600 bet is the best price that you can get off at. Jim, you have copies of those, of those proposals?
Jim:
I don't have them, I don't have them right now but Craig I'm sure we'll get them to me. Yeah, I think just in an email for them now, Craig.
Craig:
Actually, I've got verbal’s on them. So I'll get the, I'll get the proposals back to you, and I'll get those to Jim in the next few days. Good. Thanks.
David:
I'd like to be able to give them some feedback, after review of those, next month. So if we can get those, make sure we don't get in the way of that progress okay. Very good.
Jim:
If I, if I could piggyback on what he was just saying. One other item that came up today, and that is, one of the signs, Daniels Gate signs.
And if you're heading north on Monarch, as you come up to Daniels Gate, it would be on your left. There was an accident that just tore the heck out of that sign and pushed it pretty far. And we found that today. So today Craig met with or talked with the officer, Douglas County sheriff on that. We know who did it.
And, and unfortunately, it was a gentleman, had some kind of a stroke or a seizure or something. And so he was certainly terrible for that individual. But we're well aware of it. We have the I think, Craig, you told me you have the incident report or that. Yeah. That I gave you. I gave you the case number from that standpoint.
Jim:
Exactly. So we have that there is an insurance coverage for them. So I just wanted to let you guys know, and then anybody that's driving down that area, we’ll be fixing that hopefully relatively soon. But that's what the problem was, an accident with a big truck.
Craig
Yeah, that one Daniels Gate monument was just literally destroyed. And chunks of the concrete brick was thrown over 100ft away.
So, it's surprising that the gentleman actually was taken to hospital because he did have a seizure.
David:
Yeah, we saw that after school at the end of last week. And happy that that sign was in the way to stop that big black truck. In lieu of the house that was behind it. So it's a win-win regardless of the outcome of the sign.
So, thank you both for all of that. And it's good to hear that gentleman was, was okay. Craig, please don't forget that phase two of the HOA entryways that we're pursuing The transfer of maintenance and water responsibility to them so that all entryways are treated the same throughout the district.
Part two is the city. City. We have an agreement with the city that calls for certain conduct on each party's part. I want to make sure that you have a copy of that and that you read it as we have read it. And that there's an understanding moving forward should. It require any additional work on our part to make sure we're in compliance.
I want to make sure that you're abreast of that. And on top of it as well as, I'm sure that they are. And then any complication that may occur or opportunities that may occur with the inclusion should the residents approve that inclusion. I want to make sure that we don't leave that behind or unaddressed. So if Jim, you have a copy of that agreement if Craig doesn't have one readily available give, if you’ll hand or give him a copy of that as well for his review and comment on that in next month's report. Okay.
All right. We're going to close that item of the open space manager's report. Item number eight and open up item number nine. Our finance director is joining us via Zoom. Eric, understand that you have an expeditious but very comprehensive report so I'm going to let you get after it. You have the floor.
Financial Director Eric Harris:
Well, with that prelude thank you. Director McEntire, you have in your back packets this evening. You have in your packets this evening the financial statements for year end 2020. High level overview they are as it is expected. Thank you for amending or approving the amendments to our 2020 budgets. We certainly needed those for those unintended or unanticipated expenditures that did come through the, down the pipeline in 2020.
So, but much of the story has been the same throughout the year. It was a very hot year, usage was up. Revenues were up as a result of that. We factored that into our rate case for the, for the 2020, 2021 rates and, updated the out years for that as well. We did note some budget variances, but we're still evaluating them since we're closing out the books for year end and prepping for our audit.
That is anticipated to start here in the next week or two. And so we'll be sure to report any updates on that. But overall, story has been the same. Property tax revenues were, are almost fully collected in the 99th percentile to, to comment further, we did have a slight write down in the property tax adjustment through the county.
Those are not, they are normal. They happen every, every couple of years or so. As a result of everything that occurred this last year at the assessor's office with COVID, implementing those protocols, you know, that wasn't, you know, unanticipated. So we did record that and that was in the property tax schedule within the financial statements as well.
Other than that, I will just open it up for any questions there are on the report this evening.
David:
Those write offs were specifically abatement?
Eric:
They weren't specifically abatements. They were responded to when I inquired about them. They were specifically write downs on real property. With it that affected boundaries within the district.
And so with that, we weren't made aware of any abatement agreements that impacted us. I think it was just simply either they over collected or as they were accounting for commercial collections throughout the year. There was something, they were just essentially chewing those up. So I am not aware of any abatement agreements that affected property tax collections of the district.
David:
Very good. You made mention of the forthcoming audit. Is this our third year with that firm?
Eric:
I believe it's our fourth year for the firm.
David:
And, and, are we not obligated to look at that arrangement after three years?
Eric:
We are not obligated to. There are some best practices that go out to bid or rotate partners after seven years. We with Pinnacle being, you know, a fiduciary. We do maintain several relationships about 10 to 15 auditors within the Colorado, state of Colorado that we, that audit clients' books. Reuben Brown, we definitely do recommend them. And this is their fourth year for the district.
So, I am not aware of any policy that the district has implemented to go out for bid or to rotate, on any particular year.
David:
Yeah, I and maybe council might recall something as well but I, I am almost certain that I had run across that conversation in, and as it relates to finance matters within the district organizational documents. So if you would double check that for us please. It's not a question at all about Rubin Brown.
Their awesome, their work product and their performance has been, and they are a pleasure to work with in and the products, excellent. So would not be. Wouldn't hesitate in considering them if that's your recommendation. But when will you be in a position to make that recommendation and get that underway?
Eric:
As far as a recommendation for a policy or a report back on that analysis.
David:
Engaging the auditor.
Eric:
Engaging the auditor it's, I believe we have already engaged them because the budget was adopted.
And so yes, I believe they have been engaged.
Jim:
What we can do, Mr. President, is between now and the end of 2021 we can certainly send that out for bid or have other RFPs. Not a problem whatsoever, but we didn't do it this year.
David:
Well. Let's just double check.
Describer:
Someone off camera says yeah.
David:
And, and, if there's an issue, bring it up. Otherwise as I mentioned, without rehearsal, by no means is this an issue of their work, product or performance. We would be inclined, willingly and, to work with them again for a fourth year for April. So just confirm that for us if you would.
Eric:
We'll report back to you. Thank you.
David:
Any other questions, comments, concerns from anyone for Eric?
Chris:
None for me.
David:
Let me close item nine, in regard to the report and, Eric, do you want to report on the payables
and the claims for payment?
Eric:
Certainly. I'll state those for, for the record. In your agenda, you have check numbers. 25772-25865. These are claims issued January 2nd through February 5th. These are for invoices, that had in December as well as in January. Total general fund debt service. Payments to approve are 63, $63,125.45. Total enterprise funds $72,594.63. Total general fund payables to ratifies $52,772.52 total enterprise funds claims is $900,716.35.
Describer:
When they say numbers such as $1.18, they are talking about millions.
Eric:
Your total electronic payments are $94,000.17 and $0.49. This brings your total to $1.18, $1,183,226.44.
Are there any questions on the claims that are presented before you tonight.
Describer:
Robert is saying to David off mic, “my mic is messed up.”
David:
Oh is it? Yeah. Kenny?
Robert:
Can you hear me now? Yeah Okay. I'd like to consider approving the financial reports and payables and claims for payment including check numbers 25772-25865 January 2nd, February through February 5th, 2021. Is there a second?
Chuck:
I'll second that.
David:
We've got a motion on the floor and a second to approve those financial or that financial reporting, on the payables and the claims for payment.
Board Voting All Speak:
All those in favor signify by saying aye. Aye. Aye. Any opposed nay. Hearing none. Motion carries unanimously.
David:
Thank you Eric.
Eric:
Thank you very much.
David:
Hope you're feeling better. We're going to close item nine and open up, item ten, which is the legal counsel's report. As I mentioned earlier, council is with us this evening. Welcome counsel, you have the floor.
Kim:
Thank you Mr. President. For the report that's on the agenda. The inclusion agreement was approved by Parker Water and San. shortly after the meeting in which you approved it. The next step will be for us to send that to the court with a motion.
The motion will have the court call the election to take place May 4th, and then we'll be on our way toward the election. With regard to the open space obligations that you were talking about with Craig, I think we can shoot for the April meeting to get those done, or I will shoot for that. But I had a question for you, Mr. President.
You mentioned some agreement that they need to comply with. Is that the same one that was included with the fencing documents?
David:
That was a thought moving forward that this would be a license agreement that, that memorializes the agreement and confirms the, the interaction between both parties, if that's appropriate.
Kim:
Right, but when you were talking to Craig, you mentioned some agreement with the city that we need to make sure that they comply with. Yeah, that was no, that was a separate agreement or phase two of that project to get all of our irrigation use on the meter, if you will. We've discovered over the course of, of, reconciling gallons produced versus gallons, paid for or revenue for those gallons that there were some voids, and come to find out that, one of the biggest perpetrators is, been ourselves in allowing some of the city use of water and some landscape areas.
But I know from previous experience that, that issue and subject had been addressed in a previous agreement to all of us. Having looked at that, I wanted to make sure that I didn't miss anything. Jim, double make sure that Kim has a copy of that as well. You and I have looked at it and gone over it a few times, but make sure Craig and Kim has a copy. But that's phase two. We can work on that after we get the entryway issue. Got our arms around that okay?
Kim:
Okay, sounds good. Other than that, I don't have anything else to report that's not in my written report. If you have any questions, I can certainly answer those.
Chris:
Kim I have one question. The Happy Canyon sewer overfall agreement.
Can you expand on that a little bit?
Kim:
That is in agreement with another metro district to utilize the outfall line 300, up to 300,000 or 300,000 gallons. It's been in the works for quite a few months now, and hopefully we'll be bringing it to you maybe next month, it allows. It requires payment of some initial fees by them, which will be very useful for us, and then fees for the usage of the line annually, in addition to tap fees as houses come onto that line.
Chris:
So where, Happy Canyon outflow. Where's that, I'm not.
Describer:
Chris speaks over Kim.
Kim:
There's a, there’s.
Chris:
I’ve been gone too long.
Kim:
Yeah, there's an oversize line that runs down Happy Canyon Road and to the Plum Creek area. So there's, we've been asked for the right to connect to that line. It's oversize to the extent of at least 300,000 gallons per day. Okay. That's what we're doing here. Thank you.
David:
And Chris, you may recall, just to bring this full circle, no pun intended, you may recall that, that agreement that we had been working on was part of a global effort to address not only a concern by Castle Pines Metro but the concern that they brought to our attention. I believe it was last summer.
If not, the summer before that where there was a overflow, on the Daniels Park sewer outfall. Daniels, Daniels Park Road outfall line. And, so we've been working with Castle Pines Metro to, to recognize where the opportunities and liabilities exist, with, with that particular line as well to our west. It is become integrated into the conversation, as Kim mentioned, with the folks on the East side.
And then we have the golf course chiming in at about the same time. I think it was early last spring, maybe even the year before. That's how long we've been working on this right. But there's a number of parts, and this is called the it's in the report as well under pond A6. And this is where initial agreements so many years ago, may not have contemplated all of the operational and maintenance associated with the use of that pond, both by Castle Pines Metro and the Country Club, as well as our own golf course.
And so we really have three agreements that are working in tandem. As council indicated, we hope to be able to bring those to the board, in a form that is acceptable to not only this entity, but has taken into consideration Parker. Potential inclusion and, and, yes do it by April would be a monumental task, but that's the goal.
Chris:
Okay thanks David.
David:
Council, I know that you had not been directly involved, but indirectly. Like everything else. Where are we at Jim, with the, with the force main. That in Lagae that the developers have been working on? I know the pumps finally hit the ground. Months later, hundreds of thousands of dollars later.
We have our engineers watching that our own staff watching it on a daily basis. Can you give us an update on that, please?
Jim:
As you said, the pump, see our pumps are here. They have been delivered. We had communication with Tom Clark, the individual working with down there in the district down there and says pumps are here.
Let us know when you're going to install them. So the last communication I had from him, he's already reached out to a company I believe. I don't know the name off the top of my head and they will be the ones installing that. Not only is Nathan Travis in our office paying attention to that because we're still operating that live station, but so is our our engineers.
Kennedy Jenks, Lisa Swain, particularly is staying on top of that too. So we're, as they say, pushing that peanut and make sure that gets done pretty quick. So I'll keep you posted on it, give you an update next month as to where the status is. But the, the stuff is here. Is what I understand. The pumps are here, sitting out there by the lift station.
David:
Well, as occupancies continue to grow. I would not parallel our concern of a failure or some operational issue, in the same way but it does exist and I know that Nathan's on top of it but it's taken a lot of his time. If we could push that peanut just a little bit harder to where we have a date in mind and can work towards that.
That would be appreciated. Thank you again. Kim. I don't think there's any more questions from the board having heard council, I'm going to close item ten and open it up to our district manager, Jim Worley. Item 11, your report, sir.
Jim:
Thank you, Mr. President. We'll start with A, and that's the, the odor situation in Forest Park. We have replaced all of the manholes except for three. And those three are kind of whether they'll be done when the weather kind of breaks a little bit and they can get out there and do that. All of the vents have been installed. Remember the three events we're going to put in there that will basically and they have filters on the end that will do that. The other thing is through our consultants that Nathan has been working with particular. There is a treatment process that can be and I don't know it specifically but for lack of a better term. An injection of something that can go that can be done at Lift Station 3. That's really where the sewers come from, the flows come from.
So here in the next couple of weeks, we're going to start a pilot treatment process in that they will inject this whatever it's called, and it's a word I can't spell. And then they will monitor that, and check downstream from that to see if, if it is removing the odors. To be honest with you, we're still, we're not going to take out the vents.
We're gonna keep doing that. We're still gonna take care of those three, sealed manholes, to where they can't come out again, or the odors can't come out again. But this is a I'd call it a promising, potential that can be injected at, and take care of the odors as it's going down. It's a pretty long line from Lift Station 3, certainly all the way to PCWRA, but at least through Forest Park.
So staying on top of it, Nathan is particularly and I'll give you more information once we have a little data on this treatment process.
David:
That's great news. That's really great news. And, and, the folks over there, I'm sure, I'm, I’m, I’m prayerful that they're zooming in or watching us or will follow up with you. Are, are you guys communicating with them on any regularity?
Not on a regular basis, but periodically Nathan particularly gets a call saying, you know what's going on, how's it happening. Nathan gives them the same information that I just gave you. So, so there is an open dialog between us and the people over in that area and keeping them posted on what's going on. Absolutely.
David:
That’s great. It's so satisfying when a plan comes to fruition, give them a that-a-boy for us and keep us posted.
Thanks so much. I noticed that on your report, the reference to the Coyote Ridge Master Planning remains, and, and that's okay. We've identified three firms that are interested in working with us, inside of this year to counter as well as produce some positive results both from a as a byproduct of the vandalism and some of the orneryness that was taking place earlier in the year.
Or, excuse me. Yeah, throughout last year really, along with some of the constituents that have been participating in somewhat of a survey for some additional amenities and I suspect that with their season, not too terribly for a way that, we should be in a position to executing one plan or another.
I'm hoping that they will have proposals to us over the next 30 days, inclusive of the scope and, and that we'll be able to make some decisions shortly thereafter, but okay.
Jim:
I have another item. Unless you got more questions for me. No, sir.
Chuck:
Just one. Sure. I don't want to belabor the point, but on the Forest Park sewer odor issue, when did you say you were going to start injections? The Pilot Treatment Program?
Jim:
Probably in the next couple of weeks.
Chuck:
And this is injected into the lines through the sewers?
Jim:
It somehow and I don't know specifically how it happens Chuck, but in essence it's injected at Lift Station 3 And maybe I'll find out more direct on it. But it may be right as is. The sewer flows are heading down the line.
That's obviously they they go to a wet well and I'll, I'll get more data on exactly where that's injected. But in essence is trying to take care of the odors or alleviate the odors wants it heads down the line, if that makes sense to you.
Chuck:
Is it a continual feed treatment because it's heading down the line. It's been washed out from where you originally injected it. It sounds like a waste of money. It's just going down the sewer with everything else.
Jim:
Well, it'd be a waste of money if it doesn't take care of the odor issues, that I agree with you. If it doesn't take care of the odor issues, then, well, nothing ventured, nothing gained, basically. But, I'll know more specific’s on once I get it set up.
I actually want to go out there and kind of watch what they do so I can understand a little bit better. But, but working with our consultants on this, which Nathan has worked with for a number of years related to and they've been the ones helping us with all of this issue. And Forest Park, their name is drawing a blank on me right now, but I'll find out specifics on how it's injected, what happens, how frequent, and all of that, and report to you next month.
Chuck:
Thank you.
Robert:
And, Jim, if I might just add, is there a way we could maybe reach out to Force Parks HOA and give them the documents we have on our progress, on what has happened and what we expect to happen for mitigation?
Jim:
We can. Yes, Robert, but what? As I mentioned a few minutes ago, there's one individual whose name I'm drawing a blank on who has really stayed in contact with Nathan and Nathan every once while, picks up the phone and calls this individual, I think, I think he's on the board.
Be honest with you. Okay? Okay. Yeah, we'll keep that line of communication open. Absolutely, on that. Okay. I have one other item.
David:
Yeah. Director Lowen, having some experience in wastewater. And, and, the stench that can, emanate from that process. It's worse with heat. And so, to address your concern fiscally, I think, or financially, excuse me, financially, in regard to whatever we're injecting going down the sewer, as it were, with everything else, we're going to do it gingerly at the beginning, because we really don't get that interaction that's creating the grief that the folks at Forest Park indicated.
Until the temperatures get much warmer, we're probably 3, 4 or 5 months out from that. But, there's no time like now. Was the thought moving forward, to have the plan in place to execute when it's time, okay.
Chuck:
Well I, only reason I was concerned is that I've had that experience down at our commercial properties. It doesn't go away.
And it's very annoying not only to my tenants, but of course, to the homeowners in Forest Park, so I can understand their concern and their desire for urgency. But thank you, Jim.
Jim:
Another item that I. That I wanted to talk to you about. First of all, if you would go in your packet on Behind the Kennedy Jenks engineering report, there is a proposal in there. And let me kind of give you a little history on this. We all know what happened somewhere in Florida. I can't remember where it was, to where somebody hacked into the operations. Tampa. Of a water plant.
Describer:
Chris interrupts Jim when he says Tampa.
Jim:
What was that Chris? Tampa. Tampa. You're right, that area and what, what I found out about that is somebody had tapped into it. And, and what I understand is that either one of two things happened, either an operator came by around the time this had been hacked into, and he or she noticed that the gauges and how much chlorine and all this stuff that, that is injected into the treatment of this water, had been tampered with.
And so that operator was able to, to fix it so it didn't become a problem. So when I heard about how this happened I contacted Corey Williams, the gentleman that runs our plant for us. I said Corey, tell me how easy and I know you're not a computer guy. But how easy would it be for someone to hack into our computer system and do what happened in Tampa Florida?
He said a couple things. Number one utility system and our internet here in the office building is not related or not attached. However that is to the system that, that Corey has at the plant. So it's a different thing now. Someone could hack in someone like these two smart gentlemen could hack in. And so I said okay, how do we fix that?
How do we make sure that if this happens that we're alerted? He said Jim, what happens if someone were to hack into our treatment plant stuff and let's say they change the chlorine injection to something way above wherever we, where it should be. How do you know that happens, Corey? And he says I get an alert. He gets an alert from the plant that is not generated by this person making the change.
If that was used in chlorine as the example, if that starts to go up he gets an alert and says you've got an issue with your chlorine injection or whatever the terminology. He has the ability right then to get on a laptop. Which he either has at home or certainly sitting in the plant. So I had more comfort with our being able to respond to a hacking like happened in Tampa Bay.
So I was comfortable with that. But there is a proposal from Kennedy Jenks because of the fact that we serve over 7,700 people. There was, there was I guess it's a requirement by the American Water Infrastructure Act of 2018. If you meet these certain levels, such as approximately 4,000 customers, we’re around 3,500 with a population greater than 7,700.
And we are, we're probably close to 10,000 that we have to do what's called a risk and resiliency assessment. That risk and resiliency assessment, assuming you approve the contract will be performed by Kennedy Jenks, Greg Sekera and his request for that is $34,414. And we have to submit that on our assessment by June 30th of this year.
Following that, we have to do another, I'll call it a study related to emergency to provide an emergency response plan that has to be done by year end of this year. And so it's in essence piecemeal. So the proposal you have in front of you is for Kennedy Jenks to do a risk and resiliency assessment at $34,414 and meet the deadline to submit this to the EPA by June 30th of this year.
Once we get that information and then they'll probably be a proposal to you related to what I'll call part two. Which is the emergency response plan. Which has to be done by the end of the year. So my recommendation to you is to approve the proposal from Kennedy Jennings to perform that RRA, which is due by June 30th, in the amount of $34,414.
Chris:
So, so Jim, I do appreciate you bringing this up and actually, going through the diligence that we've done. I definitely was concerned because as you probably can figure out, I pay attention to a lot of stuff about risk and attacks. Since I'm here, but when I, when I first saw it, that was my first reaction was I wonder how we are doing.
So the fact that we actually look at it and I like that we can monitor it. If Corey can still dial in from home, that means that it is online and someone else can do that too. But if we have an alert and that, that's good that if it changes without wherever within the limits. Whichever the chemicals are, that we would know.
I think that that takes us one or couple of steps ahead of what happened in Tampa. So that's great. I did also look at the, the risk and resiliency request there. And that was going to be one of the things I brought up. So yeah, I am good with that. I think the schedule, you know, it's a little bit far out, June. But I understand, you know, that's just my reaction to what happened. But yep, no issues there.
Jim:
June will be here soon. It's going to get here real quick. So we want to start this together and we have to do it by June 30th. We have to submit it, the R&R by June 30th. So Kennedy Jenks will jump right on this assuming approval of the contract.
Robert:
Jim, do we know if there's any emergency response dollars in the state’s budget to help out with that under terrorism?
Jim:
I don't know the answer to that. I could sure reach out and find out.
Describer:
Robert talks over Jim.
Robert:
Okay, we will look into that.
Jim:
You bet, you bet.
Describer:
Chris in the Zoom meeting speaks at the same time as Chuck.
Chris:
That’s a good, that’s a good question.
Chuck:
Jim. Regarding our budget, is there a line item that would afford us to do this?
Jim
Yeah, but this was something that Greg and I talked about last year when we were putting this budget together. I didn't know a dollar amount then, but I believe there are some funds in there for that is something we have to do. You bet.
Eric:
Yes there, that is correct. We had an allowance for engineering services in our budget.
Chuck:
Would, you know, right off the top of your head with that allowance was?
Eric:
I do not, but I will, follow up with an email to you.
Robert:
And Eric, can you pass on the numbers that maybe other communities and, are experiencing? This is just for the data and kind of an assessment program, but not implementation of any action.
Correct. That would be additional monies. If there is a computer that's needed, an additional pipe or electric work or so. Do we have any idea on what other communities have done or the expense that's incurred after the proposal? What may be needed?
Jim:
I don't have any background on that, Robert. You know, that's Eric as well.
Eric, have you seen one of these studies being done? Any of the other districts?
Eric:
I have not. We have a couple water districts. I will inquire, and house on our side to see what has been done. So I will certainly follow up on that.
Jim:
Thank you.
Chuck:
Jim, I would, I would assume that as large as they are Parker may have considered this at one time. They seem to be more at risk than our little association. But maybe not. Maybe you can speak with Ron Redd and just query as to whether that's been considered, whether they've done it, and whether they have had a response of any significance.
Jim:
Good point. I actually meet with Steve Thursday of this week but I'll reach out to Ron tomorrow because yeah, they're bigger than us. So they would have already yeah, they might have already done it. And so that's a good way. I'll reach out to them and see what their experience is with this.
David:
If it helps at all I had that conversation and you may recall that. We wanted to at least check with them as it relates to this proposal. To make sure that if there was time and time is really the issue at this juncture. Because we don't have the opportunity or the right to lean on their program. Of which they do have before. Before we have to get started for the June 30 phase one of this proposal.
David
But they do have a program. They are in compliance. It is much greater than ours. It is existing. It's up, it's running, it's, it's top of mind. And in the forefront of their day to day conversations as it's become more and more apparent even in ours with the Tampa Bay issue. But I think that if you're going to talk to Ron. And as it relates to a motion being made tonight on the Kennedy Jenks proposal. That we should consider the option of bifurcating that into two parts.
Now, because it may be the second part we don't need if the residents vote for inclusion and we fall under their plan and it's, and it contemplates our 3500 people. Which as I recall would and would. Okay, so please confirm that. And, and, and double make sure that, that well.
If we have a May 4th election we have a June 30. They may want to take a stab at it. But before we engage Kennedy Jenks, let's double check with Parker to see if we can get the whole both phase one and phase two included under their risk and resiliency program. If we can, great. If we can't, I would make the following motion that we approve phase one. Which would be the report that is due June 30.
As a part of that, I know there's an evaluation to your question concerning or whoever's question it was concerning. What's it going to take, what pieces and parts are going to take. But like everything else that we've been through with the inclusion, it starts with an evaluation, right. And so that's what's part of that ramping up and part of the cost in that proposal.
But let's, let's separate it into phase one. Phase two, let's get the answers for both from Parker and then, and then we can if we need to bring it back before the board for phase two. Great, but I, in that spirit, I'd like to make a motion to approve moving forward on phase one of our risk and resiliency plan to meet our June 30 deadline.
As, as it is outlined in the 2018 legislation.
Chris:
I second it.
David:
We've got a motion on the floor and a second, is there any, is there any further comments, questions or concerns from the board?
Board Voting All Speak:
Hearing none, all those in favor indicate by saying aye. Aye. Aye. Aye. Are there any opposed say nay? Hearing no nays. Motion carries unanimously.
David:
Jim, you have what you need.
Jim:
I do thank you. And that was a very good idea to communicate with them on that. Even though this year, assuming a positive vote on May 4th, we will still be us, so to speak. Through the end of this year. But that's a great idea to see if we can piggybank at all. Especially with part two of this thing.
But I'll let you know from there. Thank you. Good suggestion.
Describer:
David and Jim are talking at the same time after Jim says thank you, until David says good point.
David:
Good point. That we're, the inclusion is not solidified until January 3rd. And again, only if the residents concur with our recommendation moving forward, so. Absolutely. Let's just break it up on paper anyway and then act on it. So we're in compliance. That's fantastic. All right. Anything else, Mr. Worley?
Jim:
No sir, thank you. Unless you have some more questions for me, Robert?
Robert:
If we could just maybe circle back and maybe we can get them additional dollars. If they're already getting some from the state as well. And they include us and we get them additional dollars as well. Thanks.
Jim:
Every nickel helps, I agree. Thank you. Good point Robert.
David:
Don't get us started. All right I'm going to close item number 11. Open it up to directors matters. Having had our package for quite some time. Running through the meeting I. The only thing I've got is just an update. I just want to tell everybody that I had an opportunity to use the, the proposed calculator having to do with the inclusion. And, and I was able to plug in my water usage and my winter quarterly average sewage or wastewater usage.
And by golly, I had a significant savings this month. So if I be one of the guinea pigs, happy to do so. Couldn't be happier for the outcome. If we do plan on launching that inside of this month yet. And looking forward to the comments. Coming back Jim, I know you have something that you want to add.
Jim:
Thank you, Mr. President. As we all know, there really isn't an explanation on that invoice that you have there, David that says what your winter wastewater cost is, how many gallons. His happens to be $4,000. So I had communication today with Continental. Who does that for us? And we says we want something in that column which identifies what your, your average water use is that your sewer is being calculated from and in David's case it’s $4000.
So you got that from March 1 to February 28th the next year. Because we use December, January and February water uses to determine the amount of gallons that we use for the next year for your wastewater. So I've had a conversation today or communication today with the continental to come up with something that can go on that water bill.
So when you look at it, you can say, oh okay, well for the next two years yeah two numbers that can go on there. Because the draft I'll call it that, that David's referring to as far as his calculator is concerned. It's pretty slick. And, but you need to get that information. And so we don't have that on our bills right now.
So what I'm hoping to get is on next month to get that on there. So from then on everybody can see. But those who want to use the calculator and Kim and I had a good discussion on that today, that want to use that calculator. You got to know what that wastewater number is. You can back into it mathematically.
And that's one way to do it, or you can call our office, or you can go online that will help people get that information. And Kim and I are working on how we can do that and make it easier. But, but the potential of this calculator, I think it's pretty slick. And I think it helps people when they say okay, I hear what you're saying at 50,000ft. But what about my house? How am I going to see that? And so we'll keep pushing that. So thank you.
David:
And just for clarification. First and foremost, I mean the only excuse I have for 4000 gallons of wastewater is I, I've got a.
Describer:
Robert speaks while David is talking.
Robert:
12,000 square foot home?
David:
I have a ten year old little girl. And well I'm just saying when I calculated.
Describer:
Robert speaks when David is talking again.
Robert:
12 thousand square foot home.
David:
And the other nuance to this calculator is that you can calculate sewer and water independent of one another and, and as it is indicated and as we've shared in our synopsis. The water savings was significantly more by itself. Then it was in combination. But that being what it is even then I had a, golly it would have been. Oh, close to 25% savings. And this is my, this is my January bill, January usage bill due in February. Couldn't been happier okay, so.
Chuk:
You know, you know just to tag on that if, if in May inclusion is approved by the residents. I think it might be beneficial if we had several sessions where we have people come in and learn how to work the calculator. And how to improve their water usage. And how to use the system to its most effective measure. To come up with the kind of numbers you did. Dave, and give people the confidence that where we're headed is the right way.
David:
Well, an excellent point. And while that is an ongoing endeavor and effort we make on everything we're doing now. And I know you're piggybacking on that, quite honestly. This is so simple that there's hardly any piggybacking that needs to happen. When we get that communication out and we launch that by the end of this month. It's entering two digits. One for water usage and one for your wastewater. And it calculates right there in front of you. The numbers are going and rolling and it comes out. Either independent or together. But we'll make sure that the, that the rollout is very comprehensive and as easy as I say.
Chuck:
I know when some people look at a computer or a calculator. Even their, their screen, they get confused and.
David:
What do we say?
Chuck:
I'm not, I'm just worried that when my granddaughter goes off to college, I'm in trouble. But nothing.
Describer:
Chuck’s mic turns off suddenly and David is inaudibly speaking off mic.
Chris:
So I do have a.
Describer:
Jim speaks when Chris is speaking when Chris says that sentence.
Jim:
If I could kind of piggyback a little bit on that. You know, our goal here is to, to certainly provide the services as best we can. And that includes discussion with someone that's having trouble getting on that calculator or how can I do that? And, and I'm very fortunate that I have actually three ladies Carol, Susan and Dawn helps out too.
But those especially Carol and Susan, they've worked here a number of years and they're very good on the phone with people and guiding them through it. And so we will do what we can for someone that needs the extra help. But some, it's really relatively easy to be honest with you, but there are a lot of people that don't know that. And so we will work with them, hold their hand and do what's necessary to help them evaluate what's coming up. If that makes sense to you. So we keep that customer service very high.
David:
Thanks Jim, also wanted to make sure that we did not leave Chris out. Because of, of for any reason. Want to thank you again Chris for your service to America, to this district, to this city. Couldn't do it without you. Glad that we get to do it with you. And thanks for joining us in the wee hours of the morning. Looking good brother, looking good. Thank you. Looking forward to you coming home.
And also if my colleagues will join me in wishing speedy recovery to Denise. She's missing tonight. She was diagnosed as a positive with COVID. And it is, it's just been recent and it's been difficult for her, to say the least. It's hit her kind of hard. And so if you'll join me in adding them, adding her to your prayers I would appreciate that. And I know she would as well. Again, thank you. Chris. That's it for me. Is any other director items?
Chris:
Yeah, I do have one thing. So, yeah, I just heard about Denise, too. So sorry to hear about that, I hope. I really do hope she gets through that okay. And, you know, we, our thoughts and prayers are with her.
So I did want to comment on the status that we are getting on the whole inclusion. So Kim, appreciate that, especially the fact that the board, the Parker board approved it. Did not know that until you mentioned. So, you know I think we might want, and I went to the website. I just went to the website, I guess because this is so in the forefront of everyone's mind, and we're really wanting to make sure that our constituents consider approving the, the inclusion at the. At the election.
How can we put like that, I, that type of a, update timely? You know, as soon as we get that information, put that on a website, a streaming or something so that folks can go there or maybe just a, some area, that we can say this is what's going on with the inclusion that's up to date. So we have a couple things right, where we just had it.
We had the approval from the park board. We also had that this is going to the courts and that it's been approved for an election. So I think we need to somehow get that out there.
David:
Chris. We, we have, we have that both online, on the web, on our site. It's in the 16 page synopsis on the very back.
And then of course, as you're aware we have mailed that to all of our ratepayers as well. It's on the back page or two pages, the calendar of events necessary to get us to that May 4th. And I believe, even to the January 3rd date. Were you thinking of something more?
Chris:
No. No. That. No. Yeah. I'm some, something else. That's the schedule, so that's great. But we need to be able to say when things actually happen. So, you know the fact that that was on the schedule is good for folks to know. But the first question, that if they're participating, as we know, they are. The first question would be, did the park board approve it? Oh, they did. Well, how they didn't. We don't have a status anywhere that said it was approved.
David:
Good. I, I’ll bet we can come up with a bubble, if you will, on the front page there. That indicates the most recent action. Something along those lines. Great idea, and we're on it.
Chris:
That's all I had.
David:
Directors?
Robert:
Thanks for your service, Chris.
Chris:
You’re welcome.
Chuck:
Any idea when you might be coming home?
Chris:
I am on the downhill side of it. I do have an idea when I'm coming home. I actually got my DMO orders. I want to say last night. So, so as I was talking to Ken at the weird hours in the morning and last night. I'm trying to get to bed so that I can wake up early. I was checking my orders and it came in last night. So I can't say when it is. But I do have my DMO orders, which is a good thing.
Chuck:
Good deal.
David:
Yeah, that's great news. And maybe if you go back to bed it'll be even better when you wake up today. So, all kidding aside, thanks again. And we'll talk soon. I hear nobody else has anything.
Deborah:
May I be recognized, Mr. President, Deborah Mulvey.
Describer:
David said director instead of councilwoman.
David:
Director Mulvey.
Deborah:
Yes. May I be recognized from the city, please?
Robert:
Advocate from the city. She wants to speak on behalf of the city.
David:
You are. We see you. And so we recognize you. You have the floor.
Deborah:
You recognize my face, right? Well, first you know, I wasn't anticipating saying this but Mr. Lewis, thank you for your service. One of the things that I've been trying to accomplish with some of our space while we wait. The funding for City Hall is to put in a memorial, a military memorial garden and that would have a military service memorial.
And so I want to tell you that that's something that I'm really championing as this council member Rance. And so you would be a direct recipient of that memorial service area. So I really hope we can do that. We've got the American Legion and the DAR who wanted to contribute to that. We've got a bench already and some flags.
So if that's something you're interested in and the rest of the citizens are interested in, please let us know. That's total aside. The reason I wanted to please be recognized is that if we can at all support the cleanup day. I would like to do that. We do have a parks advisory board. I believe council Member Price is going to be the liaison to that.
And I know that the Parks Advisory Board would probably want to participate. I know that I will be. And then lastly, on the subject of the agreement with the city, a couple of points. We just approved a streetscape plan. Which is a plan because we don't really have the funds to do the streetscape. But we have a plan and an idea of what we want the street siding and the landscape on the medians to look like.
When we do have the funding. And so, as you might be aware, the memorandum of agreement between the city and the metro district. Now provides the metro district does the irrigation and the landscaping and the city. It's even though it's owned by the city. So while I believe the city probably would not have any issue with paying for the water, the water in the irrigation is actually controlled by the metro district.
So I know that the staff is ready, willing and able to have that conversation. And I know there are some concerns about how much water there is when it's on. And you know, how it can be controlled. So I know that staff is ready, willing and able to work on how to make that work more efficiently and, and how to make that work within the street scaping plan.
So maybe there's a way to make that all get accomplished right about now. So that might be a very timely discussion. So I will let staff know that that's coming up. So thank you for mentioning that.
Chris:
Yeah and Deborah, Councilwoman Mulvey, I appreciate the comments and I would be happy and honored to participate.
Deborah:
Thank you. Thank you for your service.
Chris:
You're welcome.
David:
Very good, thank you Councilwoman Mulvey, our timing both of our timing is good. It sounds like, in regard to the streetscapes that are treasured in our city, that's for sure. And anything, any heads up you want to give your folks great. It is our phase two that we're, we're sharpening our sword and preparing for that next venture as we speak. So thank you again. Is there anything else? Hearing nothing else. Is there a motion to adjourn?
Chuck:
I'll make that motion to adjourn.
Jim:
Mr. President, I apologize for interrupting you, but you do have another potential closing public comments. So if there's someone that wants to speak in that I didn't want you to jump over that.
Chuck:
I withdraw my motion to close the meeting.
David:
Her name was Councilwoman Mulvey.
Jim:
And that's true, but just in case there's somebody else on.
David:
Thank, thank you.
Jim:
That's all.
David:
Thank you. Jim, is there anyone else that wishes to be heard? Feel free to speak up. Anyone on Zoom. Okay, hearing none I'll close the public hearing or excuse me, the public comment period item number 13. Open it up for motion for item 14.
Robert:
I'll second that initial motion for adjournment.
David:
Have a motion and a second to adjourn.
Board Voting All Speak:
All those in favor, say good night. Good night. Good night. Good night. Those that want to stay, nay.
David:
Motion carries unanimously. Thanks very much. Good night.
Describer:
Background voices say “All right. Coming up.”