August 22, 2022 Video Board Meeting

Transcript

Describer:

AGENDA

Board of Directors Meeting

Monday, August 22, 2022, at 6:00 p.m.

7404 Yorkshire Drive, Castle Pines, CO 80108

I. Welcome. Call meeting to order. Pledge of Allegiance.

II. Roll call. Determination of quorum. Disclosure of potential conflicts.

III. Consider approving the August 22, 2022, board meeting agenda.

IV. Consider approving June 20, 2022, board meeting minutes.

V. Consider approving the board’s July 20, 2022, study session minutes. VI. Consider approving the regular monthly board meeting minutes of July 25, 2022. VII. Public comment period. (Three-minute maximum per person).

VIII. Introducing CPNMD’s Chief Engineer, Greg Sekera, of Kennedy Jenks. IX. Parks, Trails & Open Space Manager's report.

X. Finance.

A. Introducing Community Resource Services (CRS) of Colorado.

XI. Legal Counsel's report.

A. Status of Coyote Ridge Park easement property.

B. Status of Lagae lift station and potential litigation against the developer. C. Colorado Family Medical and Leave Insurance Program Opt-Out. D. City of Castle Pines’ Stormwater Intergovernmental Agreement (IGA). E. Inclusion-related matters.

F. Board training.

XII. Interim District Manager’s report.

A. Report on water & wastewater operations.

B. Introducing Will Parker, Owner/President/CEO of SemoCor.

C. Proposed briefing/Q&A with CPNMD’s Chief Water Counsel, Austin Hamre, of the law firm of Hamre, Rodriguez, Ostrander & Dingess.

XIII. Directors' matters.

XIV. Adjourn.

Describer:

The video starts on graphic with a white background and forest green letters which says “Castle Pines North Metro District Board Meeting August 22, 2022”. The meeting opens on a shot of all board members present. There is also a T.V. screen showing the Zoom meeting for people joining the meeting via Zoom.

Board President Chuck Lowen:

Appreciate you being here tonight. This is the Monday, August 22nd, 2022 board meeting for the Castle Pines North Metro District. So welcome again. I'd like to have you all join us in the Pledge of Allegiance.

Describer:

The board members and the audience rise from their seats and recite the Pledge of Allegiance. When they are done, they sit down again.

All Speak:

I Pledge allegiance to the flag of the United States of America and to the Republic for which it stands. One nation under God, indivisible, with liberty and justice for all.

Chuck:

Thank you very much. Getting right into the agenda. I would like to take item number three and four as a combined motion. If I can hear a motion.

Denise:

Gotta do roll call.

Chuck:

Roll call I always forget we're already here. I will take roll call when your name is called. Please say aye if you're here and whether there's any conflicts or not.

Board Member Director Jason Blanckaert:

So Jason Blanckaert. Present. No conflicts.

Board Member Director Denise Crew:

Denise Crew. Present. No conflicts.

Chuck:

Christopher Lewis is not here. I think he's in Korea.

Board Member Director Tera Radloff:

Tera Radloff. Present. No conflicts.

Chuck:

And I am Chuck Lowen, I am here. We do have a quorum, so we do have a meeting. So items number three and four. If I can hear a motion to approve the board meeting agenda for tonight. And the June 2022 board meeting minutes.

Jason:

Yeah I'll put forward a motion to approve the board meeting agenda tonight. And to approve the board meetings minutes from June 20th, 2022.

Chuck:

We have a motion. Do I hear a second?

Tera:

I'll second it.

Chuck:

All in favor, Jason.

Tera:

Excuse me, Mr. President. I do have some changes for the June 22nd board meeting minutes. Okay. Is that item? Yeah. So, question on page three on the left, the second to last paragraph. It says it starts out, Mr. Seter sent a red line copy of a draft agreement concerning city taking over storm drainage. City has agreed to take over as is, despite substantial work needed on riprap in Esperanza. Is riprap the right word?

Legal Counsel Kim Seter, Esq.:

Yes, it is. It has to do with. That has to do with the drainage area that I believe is in Esperanza, along the roadway. And I think Nathan was trying to get bids, or Jim Worley was. But he couldn't get bids on it. And the city agreed to go ahead and take it over and take care of it.

Tera:

Perfect. I just was making sure that that was. And then on page four, I believe it says director's matter. And then that paragraph under there, Director Lowen noted that he sent letters to Aurora Centennial Water, Parker Water and Sanitation and the city. I think there needs to be of Castle Rock. Good catch.

Kim:

Yes, that will be added. Thank you.

Tera:
And that was all I had. So yeah, I'm in favor of moving those with those minor changes to be made.

Chuck:

Good catch. Thank you very much. So we have a motion on the floor.

Board Voting All Speak:

Director Blanckaert. Approve. Director Crew. Approved. Director Radloff. Approved.

Chuck:

Motion carries. I'd like to also combine item number five and item number six. Number five is the board's July 20th study session and the July 25th regular board meeting minutes. Do I have a motion?

Tera:

So can we take those one at a time? Because I have not had time to review the board meeting minutes. Absolutely. Of July the 25th.

Chuck:

Absolutely thank you for that. I know they were late. So let's look at item number five. Is that what you would like to look at?

Tera:

Yes and I'll make a motion to approve with some minor changes.

Chuck:

And do you have the minor changes.

Tera:

So I just want to double check the spelling on page two at the very top of Semocor. Is it Semocor?

Nathan Travis water and wastewater operations manager CPNMD:

Yes, it should be Semocor.

Tera:

As the responsible operator in charge? Yeah.

Tera:

Just to be consistent. And then on page three, the last, it's like the third sentence I think to the last second and last paragraph. Director Radloff notes that the last study was done in 20, I believe it's 2020. And the last rate study that we did, right? Not 2021.

Nathan:

Yep, correct again. And then on the previous one, it should actually read. Operator in responsible charge. ORC.

Chuck:

Say that again Nathan.

Tera:

We're back on page two at the top?

Nathan:

Yeah back on page two at the top. Instead of responsible operator in charge, it should be operator in responsible charge.

Chuck:

Any further comments? We have a motion. Do I hear a second?

Jason:

I'll second.

Board Voting All Speak:

Call for a vote. Jason. Approve. Denise. Approved. Tera. Aye. Approve.

Chuck:

And then you have any comments on item number six? The board meeting minutes. Was that then?

Tera:

So I make a motion to postpone that until our next meeting. Certain so that I can have time to review them. I haven't had a chance to review the minutes of our last meeting yet.

Chuck:

Would you like to do that at the next study session?

Tera:

We can't make any motion.

Chuck:

At the next board meeting gonna be in September. Right. I'll second. That's a motion. That's a second. Any discussion?

Board Voting All Speak:

Jason. Approve. Denise Crew. Aye. And Tera and myself. You've made a. Good motion pass.

Chuck:

We will review the July 25th, 2022 regular meeting minutes in September. At that board meeting. Okay. Very good. Number, item number six. Public comment period. Do we have.

Describer:

Nathan brings a sign up sheet to Chuck and is speaking to him off mic and is briefly inaudible.

Nathan:

200 and.

Chuck:

So number one on the list is Tom and Lorraine Crane. Would you like to speak? Welcome.

Describer:

The public speakers are physically at the meeting. They will go up to the podium and when they are done they will sit back down again.

Tom Crane Castle Pines Resident:

Thank you. My name is Tom Crane. I live at 1265 Esperanza Place. I've lived in the city for 16 years now, in two locations. I think most of you know why I'm here. I first contacted the city in June of 2017 regarding the poor condition of the landscape on the north end of Monarch. And was told they don't maintain it, but the metro district does.

I then contacted the metro district and they said that the city's contractors for snow removal and utility companies are to blame in the city is responsible. Right away a stalemate. Both claim they have soil samples, but they have totally different results. Nobody wants to step up and deal with this problem and is very frustrating to hear this year after year. I've met with and had conversations over the years with both entities trying to get this issue resolved.

And yet here we are, five plus later, five years later in the situation has only gotten worse. Every year there are two main entrances to our city, and the entrance on the north end is an absolute disgrace. If I were looking to purchase a home in Castle Pines right now, I would look somewhere else. It's an embarrassment and certainly doesn't help home values or the esthetics of our community.

And this is information I just got from Ken. I knew this earlier. Supposedly the city is working on the rehabilitation project to widen the bike lanes and add slope paving along the roadside to reduce landscape damage from snow and other roadway maintenance operations. This was from their website at the time. Everybody has a map of it now. I find it ironic that on one hand, they have continually denied that their subcontractors cost the damage. But now want to install concrete paving to mitigate the damage from snow removal and utility operations.

I'm really confused. The utility companies digging up the landscape to lay their cables have not been held responsible to restore the areas in question year after year. They do the same thing with no accountability from the city. I also want to mention the area on the extreme end of the city limits. On the north side is a total mess.

I forwarded Ken Smith. Did you forward those to the board, pictures? Have you seen those? Okay. Showing no irrigation, working, no mulch, and dying or dead trees and shrubs. This is right on the edge of our city. It's a disaster. It has to be done better. I understand that the district is short two employees, but several other areas to the south on monarch have gotten some recent upgrades.

It seems like we always get the short end of the stick on this end of the city. This condition is unacceptable. You're not going to like this. Lastly, I hope that the two entities can get together now and rectify this ongoing Hatfield–McCoy situation. It's been going on for too long. You need to work together with everybody. The citizens deserve better, so please make every effort to work together with the city and implement an aggressive, timely fix to this very important matter to our community. Thank you.

Chuck:

Thank you, Mr. Crane. I think that, you know, this is a comment section. I will say that we're very much aware of that. And your point is well taken. And as long as I'm here, you will see some improvement by this district in those areas. And I think Nathan later will speak to this issue directly. Thank you very much. Thank you. Chris Eubanks.

Chris Eubanks Castle Pines Council Member, District 1:

Good evening. Chris Eubanks, a city council member of the city Castle Pines tonight. I just want to say I had the pleasure of visiting the water treatment plant a couple, a couple of weeks ago with Nathan and I just wanted to publicly say Nathan, you did an outstanding job. There were many residents. I will tell you that they had several.

I didn't think they'd have any questions, but they had a million questions. And Nathan knew the answer to every single one of them. Things I wouldn't even think to ask who knew the answer to. And I can tell you all the residents that were on that trip with me they all had the same, same sentiment. It was really interesting, fascinating. And like I said, Nathan you did a fantastic job. Very professional, very knowledgeable and very great communication with the residents. So that's all I want to say again Nathan, great job. Thank you.

Chuck:

Thank you very much, Mr. Eubanks. The last one I have on my list is Martin Olson.

Martin Olson Castle Pines Resident:

Martin Olson, I live in Daniels Gate. And just a couple of quick questions. What is the current status? I haven't seen anything, but that doesn't mean there isn't anything. On renewable water and getting back either with Parker or some other plan we know that fell apart. And for whatever reason, there's no reason to blame anyone, person or any group.

But what's the plan going forward? And also hopefully some repairs have been done at the treatment plant. But the sulfur smell and chlorine smell in the water has been going on for a while. So what's the plan to remedy those issues?

Chuck:

Thank you very much. We will discuss those later in the meeting tonight. Thank you. Any further questions from the audience or zoom? Ken.

Ken Smith CPNMD Communications Director:

Laurie Ball, did you like to. Would you like to say something?

Describer:

Laurie is joining the meeting via Zoom.

Laurie Ball Castle Pines Resident:

Yes please. Thank you Ken. So, Laurie Ball, 15 Bremer Court, Royal Hill HOA #1. And so first I do want to thank Director Radloff since she's Come on. I really appreciate her attention to detail. And as you saw tonight. Her active participation in reading the minutes, following up and getting things corrected. Because I think that's very important.

So I do appreciate that. Thank you Director Radloff. And then I also want to echo with, I believe it was Mr. Olson, the last person that just spoke there in public in the room. My big question is where we're at also with inclusion partners? Because I would really like to see us go back to discuss with Parker Water because I feel they have a very strong renewable water plan. And they would probably be the best fit.

Now of course, I'm just a citizen. I'm not one of you all as a director. But I really want, you know, plead with you to please give them a chance. Please look at your options very carefully and that this needs to be done because the voters voted on it and you guys are way behind schedule. And I remember Director Lewis, when I sat in that room back in June. I believe it was stating that that was still your mission.

Your mission was to go through with this conclusion, inclusion for the water and then for you guys to dissolve. So I'm hoping you're still on track for that. And then also, I asked this question previously too. But didn't get really a strong answer. Just got kind of put off, was there's two inclusions the water and renewable water. But then also going to the parks and trails going to the city.

So as somebody mentioned there in the public earlier, maybe if you just, you know, for the city stuff, the things to the city, then that way you guys could focus on the water. So give them, do the inclusion for trails and parks. Now get that off your plate. So then maybe we could get the water and wastewater. I mean I'm sorry I misspoke. Water and renewable water figured out. So thank you very much and I appreciate the time.

Chuck:

Thank you very much, Mrs. Ball. Further questions.

Ken:

Mr. President. We also have Marv Tibbitts via zoom. Marv, do you have anything you'd like to say? It appears Marv is not planning to speak.

Chuck:

Okay, all right I'd like to close item number seven, Roman numeral seven, on the public comment period. And move to item number eight. Nathan, would you like to address that?

Nathan:

Yeah, so with the, a lot of things going on. All of the work that we've been doing at the water treatment plant, the well abandonment project for the pickleball courts, all of the lift station rehabilitation planning that we've been doing? I just wanted to take an opportunity, especially with a couple of new board members, to make an introduction to Greg Sekera.

He is our lead engineer with Kennedy Jenks. He's been with the district. I don't know how long, but he's got a really long view. Give you an opportunity to meet him. He's got a brief introduction to make. And then also, if there are any questions you have on Kennedy Jenks report in your packet, this would be a great time. So with that, I will turn it over to Mr. Sekera.

Greg Sekera, District Engineer, Kennedy Jenks:

Thanks, yeah as Nathan said I'm Greg Sekera with Kennedy Jenks. Been the district engineer since. Well, myself and the, and our firm has been the district's engineer since 1999. We've been doing everything water, sewer, stormwater and some trails and parks stuff as well for the district. We've kind of done everything engineering wise for the district except your water rights and your wells. But we've been part of this district and I've been involved for a long time.

I haven't been down here for a long time. So I thought I'd, Nathan wanted me to come and introduce myself and our firm to you. We really like working with the district, and Nathan and his staff know him very well. For a long time, I'm a little shocked because it's the first time I've seen Nathan in a, in a tie in 15 years or so. But anyway, firms.

Just a little bit about Kennedy Jenks. We're a national firm. We've been in, we're about 400 people nationwide. But our office here in Colorado has been in Colorado for 45 years serving special districts. We have about 25 people in our office here.

Let's see, you see my report in the packet every month. The things that we're actively doing and involved in. There's three main people that work with me on your projects here. They're not able to attend tonight. But Lisa Schwien is a project engineer. She's been doing the district as long as I have. She knows Nathan's team really well.

She's pretty much done most every single project or been involved in with me that we've done for the district. Alex Page is a new project engineer that has been, I've got her. We got her involved in the district just this year and she's our, she's, her expertise is water treatment plants. So she's been helping Nathan out on several of the water treatment improvement plant projects.

And then George Scott is a field engineer that works for us. And he does all the field inspections on the developer projects as well as the service inspections helps us out. He's our, he's our eyes and ears in the field for our, our projects, the developer projects and anything Nathan needs us to look at from a construction standpoint.

We've been involved in a lot of projects over the years. Our first project was the second water tank design and construction going way back. We've done some wells for the, for the district. We did, we did the zone for pump station. Those are some of the early projects we've done. We've done, we helped out with the interconnect water line, trail improvements.

We've even done some of the, we were even the design engineers for the park restroom additions. We've done detention pond improvements, water line improvements for the district. We've been involved in the district's GIS system.

We've done lift station abandonment. Those are some of the past projects we do on call work. Kind of as needed for the district and the previous managers. Which is involved developer reviews, hydraulic modeling. We review tap sizes for the district. We also do. We've been involved in a lot of the overall planning for the district from a from an engineering standpoint, and as far as current projects, you know, we did the water line in Castle Pines recently.

We're currently doing the lift station upgrades and permitting project. That's in a very preliminary design stage. And then of course, the water treatment plan upgrades. So been involved in a lot of stuff. Staff has worked with Kim over the years, and Ken and Nathan's team and all your past managers as well. So that's us and me and our involvement. And if you have any questions, happy to answer them.

Chuck:

I had one, Greg, looking at your report of August 17th for the Coyote Park well capping. I understand there were some unforeseen changes necessary. What's the status of that today?

Greg:

So I've been trying to find out the status of that. It's been a really difficult thing. So that horizontal well all the records that we were able to find and also Jen Water was able to find and we were able to find at the state engineers office for that. Well, for the construction of that have all been incomplete or, or wrong. So when they removed the cap of that well to start the, the abandonment of that they found all kinds of things that just weren't what they were suspecting.

They found an extra video or not, I guess. What do you call that, a Timmy true tube down it. The well casing was a different size. The depth was wrong. So they're, they're trying to get they're trying to get the stuff enough stuff removed in order to send a video camera down it to verify the size and the length of that before they could start abandoning it.

Chuck:

Well, when were those plans done long?

Greg:

I think the well was drilled in like 2006. Okay. And it just, you know, it never, it never worked. It was, it was a very. Interesting.

Experimental type Well that was done in those days. And it was an expensive process and it didn't work. And so it was just capped and abandoned and not real good documentation on it. So.

When we, when we went to the state engineers office they said, you really need to abandon that. Well, properly. And so it took a long time to get them to approve the abandonment process that we had proposed, or that the hydrogeology proposed. And so that took a while. And then when they actually began the work it was different, so.

Chuck:

Interesting okay. Thank you. The last question was on the, that I had on the lift stations. Is there a timing when all reports will be complete? So we know what we're looking at.

Greg:

Hoping to have that, hoping to have those done. And I'm hoping like in November. We're still, we're still collecting some data that we need in order to finish those and, and to get some preliminary feedback from, from the state and the Cherry Creek Basin Authority before we could really tie that down.

Chuck:

Your plan will give us some cost estimates?

Greg:

That's correct, yes. Okay. Yeah.

Tera:

So the target to give us the plan is November?

Greg:

The target, the target to give you some what's going to be required at each lift station to bring them in into conformance. And then a preliminary cost system that's for each of those.

Chuck:

But in the end of, you hope November?

Greg:

Hope in November, yes.

Chuck:

Okay hopefully we can get some cost estimates a little sooner than that as we have a budget to address.

Nathan:

Yeah, Greg and I talked about budgeting as kind of a separate run. But so Greg will be looking at specifically more what we're going to need for the 2023 calendar year for budget purposes. The overall plan is something that's going to be much greater than that when we're talking about this number of sites that are this, that have so much that needs to be done to be brought into compliance.

This isn't like a 12 month construction process. So it's something that we'll have to do complete design on. We'll have to go through a selection process in terms of which lift stations we start on and kind of go through there, but it'll be a multiyear construction process to get them fully, fully brought up to spec.

Chuck:

Thank you, board any further questions of Mr. Sekera?

Denise:

I just have one quick question. When you say you abandon the well what does that mean? Do you have to backfill it? What's the process?

Greg:

We actually have to, we actually, they have to actually go in and fill it up with concrete, concrete grout. It's a real slurry type grout almost like water that goes. They fill it up and then it just hardens. But it, it takes a while to, to inject all that because it's got to be mixed.

Chuck:

How deep is the well?

Greg:

The length is approximately. Half a mile to 2000ft. Yeah. So it goes from Coyote Park over to your A5 Well site. Where's exactly A5 like Monarch and.

Nathan:

Yeah, so it's at Monarch and Hidden Point Boulevard. It'd be the southeast corner. There's a lift station that you can kind of see out in that field. And then there's a concrete fence behind it. That's the A5 well site. So it's not only the horizontal distance to get all the way over there. But you also have the, I'm sorry. It's not just the vertical depth but you also have the horizontal distance between those two sites. So where the current skate park is super deep underground and then crossing all the way over to the existing well that's over there. That we have to fill all of that with concrete.

Chuck:

Thank you, any other questions for Mr. Sekera? Thank you very much.

Tera:

Just appreciate you coming. Nice to meet you.

Greg:

Thank you, appreciate it. Happy to come, happy to come anytime, so.

Chuck:

Thank you. Item number nine. Parks, Trails, Open space managers report, David.

David Anderson, Parks, Trails, and Open Space Manager, CPNMD:

Yeah you've got the report. Had a little vandalism over the last few weeks. We got it cleaned up pretty good. We're still going to have to repaint the restrooms at, before the season is over. So, they're having paint during the winter. It's too darn cold.

It won't sit so. Other than that, you've got the report. I've made some notes for Nathan on the issue on the north side of the district, so I was going to have him explain them to you, if that's all right.

Chuck:

That's fine. Quick question on the Daniels Gate restrooms. Are these restrooms open? 24/7 year round?

David:

They’re open 24/7 yeah.

Chuck:

Are they used in the winter? Do we know is there? Oh, yeah. They're used.

David:

They are being used. Yes. We just don't have a, they do make locks now that you can program them. That would lock at a certain time and open at a certain time. We don't have that capability in those restrooms. So they stay open 24/7.

Jason:

Do we have any kind of external security around there that would.

David:

The sheriff's department.

Chuck:

Is it out of reach to ask for the cost of programmable locks, or is it even feasible? Is this a, let me ask you again. Is this the first time this has been?

Describer:

David interrupts Chuck, and the last word that Chuck said was briefly inaudible.

David:

No, this this happens. Constantly. Constantly. Mainly kind of went like when the pandemic was it was bad that the kids didn't have much to do.

So they did a lot of damage. But it just seems to go in stages. At every couple times a year, the kids get bored and or somebody gets bored and, and does the damage.

Chuck:

Our programmable locks. Is that a requirement for electricity to run them or is it battery operated?

David:

We could do solar. But we do have power next to them. So we should, we could be able to put power to them.

Chuck:

Okay we, we might look into that. Just we'll discuss it some more, but just maybe get back to us next month with a potential cost and maybe how secure those kind of locks are. Okay. No sense in having them torn up too. Sounds good. Nathan. Thank you, David by the way. Appreciate it.

Nathan:

Yes I just wanted to take some time, especially with the public comment today, and address the northern Monarch right of way situation. The city is still moving forward with their plan. For specifics on where they're at in terms of timing and what that looks like. I'd direct you to them just so you can kind of get a better idea of where they're at.

Larry Nimmo has been a good resource for that information, and I've had I've spoken with him quite a bit over the past couple of days. And so we're really working to exactly as you stated. Especially at an operations level, working with the city, staying in close contact so that we've got a good plan moving forward. However, in the interim, as the Metro district and David's already started some of this work up there. But we are going to just kind of stop waiting.

And so while we don't want to do a full renovation area up there. We do want to get it to a state that is of the standards of this community. David's been working with a couple of our in-house contractors. Some of the work that they're looking at is substantially going to begin this Wednesday. They're primarily looking at site cleanup.

They're going to make sure that the irrigation system that is in place is in good repair. We're going to get some of those. Well not some but we'll get the exposed irrigation lines buried. Bring in a little bit of material. Where a bit of material where we need to. And then we've also identified some hardier plants that are capable of at least in theory kind of surviving the current soil conditions as well.

And so we don't have a real hard time frame on that since we're kind of pulling it in last minute. And we're also getting caught up with all of our budget situation. So we also need to make sure that we stay within our fiduciary means for this year. But it's something that we're actively looking at renovating. And we'll also be talking about those entry monuments and some stuff that can be done around there.

The entry monuments were also we did a lot of work on those when we did the interconnect pipeline. And there was a pretty big attempt to get a lot of native materials established. And we were just constantly getting run over by wildlife and then the soil salinity stuff. So we're going to take a really hard look at that. Not sit on it and really move forward.

So you guys should see some action equipment crews moving around in that area within the next few weeks. David's got a note that says they're going to begin next to Wednesday with a lot of that stuff. So we appreciate the public comment. Absolutely agree that, you know, continued cooperation with the city is important. And then on the front end, just doing everything that we can to make that area presentable for you guys.

Chuck:

Nathan, is it correct? Did I hear you earlier that Larry Nimmo with the cities thought that they had addressed this issue in 2023?

Nathan:

Correct yeah so they ran into a whole host of issues this year. The primary, the primary one that pushed them out was the Castle Pines construction project. With all of the sharp increases that we've seen in materials just forced their budget out.

So they spent far more money on that and it got pumped. Yeah and so yeah, Larry would be a better resource to direct all of that. But from my conversations with them, it's currently in the budget. But obviously the city needs to go through their budget process to make sure that it makes it. And then they're hoping to move forward in 2023. But that would be, it is kind of.

Chuck:

By making the statement that they're going to address that right away in 2023, does that also mean they're going to tear up that street in 2023?

Nathan:

Yeah, that would be the component.

Chuck:

That’s part of their plan with.

Describer:

The last part of Chuck’s statement was briefly inaudible.

Nathan:

Correct, yeah and so part of that plan also includes, some of the trying to resolve some of the salinity issues by installing like I think it's like an eight foot hardscape to catch that, to catch that salt, to prevent it from getting further back. A little bit of a buffer zone.

And they're doing a redesign from their current plan because of some utility conflict issues that they'd run into. Comcast had a bunch of stuff in the ground out there that even Comcast didn't know existed. So when they started doing some of their preliminary digging, they found it and kind of put a whole other wrench in it.

Chuck:

Great, thank you very much. Any other questions, whether David or Nate.

Nathan:

Before we go to questions, I do want to make sure that David gets to, don't want to bury the lead. But he does have some information regarding the pickleball court project.

Chuck:

Oh, I want to hear that.

David:

Yeah, we got a start date for September 5th. Will be the start date for the construction of the pickleball court. We're looking out to November for completion.

Chuck:

Subject to no snow.

David:

Subject to no snow. The landscape in the near is the last to be installed. If they plant any plants after September 30th, they'll be responsible for the planning till we are given the go ahead that we accept the project, so.

Chuck:

That's, that's great news. I assume by that start date, Mr. Seter we've found out who didn't own the property or who did own the property, who doesn't want the property that we're building on.

Kim:

We have not. David managed to get a, I believe it's a drainage permit. That allows the construction to begin without crossing the easement. I did though and I'll give you an update on my first item right now. Have contacted the Excel land person who is willing to work with us.

She requested that I get a specific land description. So I contacted. I think his name is Joe Buck, who had discovered this in the first place. And asked him to put that together, and we'll go ahead and clean up that property anyway, even though the project will be proceeding.

Chuck:

And once Excel gets that picture, then they're going to sign off on something they don't own.

Kim:

That's what I'm hoping. Because all they have to do is say we don't own it. But if we have any interest in it, you can have it. So that's the hope.

Chuck:

Thank you. Thanks David, anything else? Very good, let's close that out and go to number ten. Nathan.

Tera:

Excuse me. Oh I’m sorry. Do you have a question for David on those pickleball courts? Because I think there's been an outstanding question. I know Director Lewis has brought it up several times as well as there's been some members of the community who brought it up to me, which is what is the answer on where the skate park is going?

David:

I have no idea. I don't think anybody has come up with a suitable spot for it yet. So you'd have to ask Chris probably. He probably knows more about it than I do. Carol hasn't, Carol the designer for the pickleball courts. She hasn't. She wouldn't know either. So we're kind of waiting for the direction from somebody to give us a good location for the second.

Well and. That third supposedly will be the third phase. Director McEntire had pushed the pickleball court and then to the entrance to the park, Coyote Ridge Park. And then they was going to move on to the. Relocating the skate park. Okay.

Tera:

Well, I just am trying to bring that up because I know it feels like it keeps getting dropped. I understand the push for the pickleball courts. But I feel like there is this big hole and answered question that the community is asking. Because I know there is that, that is a used amenity and it's a, you know, there are people who are wondering what the answer is. So I think, you know, that's something that we need to be able to have visibility into for our customers.

Chuck:

I think we'll Director Radloff, keep that on the agenda. Because it is, I know, near and dear to Chris Lewis's heart. And he's going to see that it doesn't get dropped. I think once we are comfortable with the location of the pickleball court. We can then take a look at the plan and see what's appropriate for the skateboard park. It's been a little problematic because of the graffiti and the other games.

Some of the kids play up there that they shouldn't. So I think it's got to be maybe closer to the street where it can be viewed, maybe not so hidden in a valley. We'll have to do some lighting and be careful with that. But we should keep that on the list. And we can consider that once we are confident that. Is it phase one that we're going into with the pickleball that's.

David:

Phase one is the pickleball courts. Then phase two goes to tennis courts and entrance to the Coyote Ridge Park. And then three was to find a location for the skate park.

Chuck:

Maybe we, you know, it's just wood isn't it? It's not a concrete structure.

David:

The old skate park is.

Chuck:

Yeah, so that one could be removed pretty quickly and relocated.

David:

Its way on. Beyond. Beyond repair. It needs to go.

Chuck:

Well in that case is it something we should get rid of now so nobody gets hurt?

David:

Oh no they are demolishing it when we do the pickleball court. It all, it all goes away.

Chuck:

Well let's, let's keep it on the list. And possibly get it in the second phase, if that's appropriate with the other items we've mentioned. Any other questions?

David:

We will do that.

Chuck:

Thank you. David. Nathan, thanks. Jason, Denise anything? All right let's move on to Nathan's finance report.

Nathan:

Yeah so we actually have two CRS representatives with us this evening. Phyllis Brown, and who I believe is a new addition to their staff. I apologize, I don't know her last name, but Sadie. So I will kick it over to them.

Phyllis Brown, Director of Finance and Accounting Community Resource Services of Colorado (CRS):

Good evening. I'm Phyllis Brown. I was on the call last month. I'm the director of finance and accounting for CRS. And also on the call tonight is Sadie. And she, and she is our new CRS employee who's going to help work on the district. So we're really happy to have her.

Because I think you guys know that Nancy Weiss is leaving CRS and she has not left yet. So she's still helping to work on the tasks that she is already assigned. And then she'll help transition what she's doing to Sadie.

Chuck:

Thank you, Phyllis. Is Sadie's already in the driver's seat now. And learning from Nancy and, and you and Joel and anybody else?

Phyllis:

Well, we're still getting access because we're getting her set up. She's brand, she's new. And then Nancy was out on vacation, actually setting her daughters up for college. So she just came back today. So we will be working that this upcoming couple of weeks. And then we'll take a little time to transition. But we'll get it all going.

Chuck:

When should this board receive its first financial update? Either a full financial report or just a recap of where we are to date? Maybe even a six month year to operations actual to budget would be appropriate if that could happen before the next board meeting.

Phyllis:

That would be a good goal to get. Yes, that's our plan is to get that done because, you know, as you know, the draft budget is also due October 15th. So we do have to get going on that so that we can have good numbers through what period and then get, get together to get the budget draft going.

Chuck:

You're correct the budget is critical. But it's hard to set the budget if we don't know what we spent. So.

Phyllis:

I understand that.

Chuck:

Hopefully we can work both of those together. I appreciate your effort. Yeah. Thank you. Anything else, Nathan? Okay. Thank you Phyllis. Appreciate it and Sadie, if Sadie's there. Thank you and welcome.

Let's close out item ten and go to item 11. Counselman Mr. Seter. Counsel, Mr. Seter.

Kim:

Good. That sounds really important.

Chuck:

And if you can get your microphone a little closer, my hearing is going.

Kim:

And I'm losing my voice. So we'll get there together. Okay. Item A I just reported on that where we are with the hiatus property, item B the Lagae lift station. I do have a communication from them and it is a notice of completion of work and a proposed conveyance to the district. So I will.

Chuck:

Completion of work and what?

Kim:

And the conveyance of the lift station to the district. Unsigned and requesting that we accept it. So I'll just go ahead and file and proceed as we have discussed.

Denise:

So just so I understand, they're saying they're done and it's completed and up to par. Yes. Which clearly it's not.

Kim:

Yes and it references lift station permanent number nine. Is that the same station?

Nathan:

Yeah, correct it's the same lift station. Lift station nine was originally a temporary lift station that sat over by the school. They built the permanent lift station. We've traditionally called it the Lagae. But it is numerically inside of our system. It's lift station nine. I think that's how it's filed with the state as well.

Kim:

Okay so you had given me the discretion to proceed if it seemed necessary.

Chuck:

To proceed to do exactly what?

Kim:

To file a complaint and move forward.

Chuck:

Okay they didn't, they just told us it's fine. They like it, but they haven't paid for it.

Kim:

And here it is, yeah.

Chuck:

Yeah and okay, so that's what you're going to follow up on? Correct. Thank you.

Kim:

Item C Colorado Family medical leave insurance program opt out I provided each of you with a memo when I came in. Which again, you don't really need to read tonight. But this is an insurance program that was created by the Colorado legislature that becomes effective on January 1st. It requires all employers to contribute to an insurance program. And to, and or deduct funds from employees paychecks to contribute to the program. And then that program helps support family and medical leave for those employees.

In the statute, there is an opt out provision for local governments. So far, every government that I brought this to has opted out because it really doesn't provide anything in particular for your employees. In order to opt out, you have to have a hearing. And you have to give notice before that to all employees and all of those that you pay that work under you.

I'm suggesting that we go ahead, if you would, and choose a meeting to have that hearing, and then we'll go ahead and give the notice to the employees. And then you can see if anybody really wants to keep it. It's very unlikely. But we have to go through the process on January 1st. If you haven't opted out, you're stuck with the program.

Chuck:

Then you're in it.

Kim:

Yeah if you do opt out, you can always opt back in.

Chuck:

Is it appropriate to hold it off until our September study session?

Kim:

That would be fine.

Tera:

Do you need any direction or do you need a motion to move it to a date certain or?

Kim:

I just need a direction as to what meeting you would like to have that hearing. Then we'll take care of the notice. We'll get that to Nathan and he can distribute it. And we'll schedule the hearing.

Nathan:

And I think that would be the board meeting, since it's an actionable item.

Kim:

You could have the hearing at your work session if you wanted to. And then act on it at the board meeting, or you can do them at the same time.

Chuck:

We can do the hearing at the study session in September. And then we can vote on it the following Monday at our board meeting. Is that appropriate?

Kim:

That is appropriate.

Tera:

So the hearing doesn't include public comment?

Kim:

It does not it's a simple, it doesn't really say what the hearing is. This law created a whole new agency. And the agency is drafting its own regulations gradually. But the past two years ago, the regulations are just now coming into being. But it provides for a hearing of the employees. So you give them notice. And I assume if an employee thinks it would be of a particular benefit, they'll come in and tell you that. It's very hard to see unless you have somebody who knows they're going to need a lot of leave in the near future.

It doesn't do a lot, doesn't provide a lot of benefit.

Chuck:

When you, when you say hearing, is it just the board hearing? Yes. Or do we have to have someone from the state available?

Kim:

No, the board is hearing public comment, which in this case is the employees and that's it. Okay, interesting.

Tera:

And so we can do it at the study session. Because it's not public comment and employee comment. Then is okay if it's wholly contained?

Kim:

Yes and you won't take any action at that time.

Chuck:

Yeah until the following board meeting on the following Monday. Right. Okay thank you.

Kim:

Item D the stormwater intergovernmental agreement. We haven't had another meeting since the last one that I mentioned to you. But I believe Nathan has been working with the city in order to get them the information that they require.

I will reach out here shortly and try to schedule another meeting to see where we are and what else they might want to receive. At the last board meeting, I had mentioned that during that meeting I had said something about it would be useful or might be useful to transfer the parks over. And that would clean up some of the easements.

But I didn't get a lot of warm feelings from the city. I did receive an email from the city manager saying, no, no, no, I'm wrong. They do have warm feelings about that. I also, Tera had mentioned the parks agreement that we entered into, which I couldn't remember. But I did get a copy of that from Nathan and I do remember my name is on it. But I want to point out that that agreement was to dissolve the Parks Authority. And it provides that the assets of the authority are going to be conveyed to the city. Which they have been.

And those assets, as far as I can tell, we're only cash. But there is a provision in the agreement that says the district and the city agree that we are trying to move all of those assets, the parks and the and the recreation facilities into the city so that there's a unified parks and recreation system. So at some point, we should discuss whether or not we should try to draft a new agreement and move that forward.

I heard some comments from the public tonight about that issue. A couple of thoughts on that. If we did convey the parks to the city, it makes the easement issues with regard to the storm drainage much simpler because most of the storm drainage easements go through the parks. However, we then have a problem with getting the easements together for if it's Parker Water & San. We do some inclusion.

We'll have to figure that out separately because now the easements would be coming from the city. That's why we would need, if we want to proceed, to put together an agreement now with the city, so that we're sure that when we do an inclusion, if we do an inclusion, those easements are all addressed with the city.

Otherwise, there may be some, I think there's some benefits to moving it ahead now getting it off our plate. I think the one lady said that would help us focus on the Water & San. So that's certainly a good, valid perspective also.

Chuck:

With the parks, trails and open space we have some mill levies that help pay for that. So whatever we do with the city, we have to be careful with what mills. And how many we're transferring or not transferring. I guess we erase them from our board and put them on the city's board. But somehow that has to be I think a little, a little more thought out. I agree with you, Mr. Seter, that we should move it forward. I'd like to have that discussion in greater detail at a study session, if you all agree.

Tera:

Thank you, Mr. President. I was just going to recommend that we invite the city to come. And maybe present to us at a study session so that we can really evaluate and evaluate the benefits for our customers. Like, it sounds like there's a great benefit in the, our current easement situation makes that much simpler.

But I think it is something that probably requires a deeper dive. And so I. Definitely. Like that recommendation.

Chuck:

So study session for parks and trails IGA. Also we need to consider the mill levy aspect.

Kim:

With respect to the mill levy. If the city needs that mill levy for a while and you're willing to provide it, you can't just turn that over to the city. So your mill levy is your mill levy. Right. The city would have to get its own mill levy or sales tax. Whatever it chooses to do. But there would be nothing wrong with intergovernmental agreement having as we have with the stormwater, you collecting fees for a while, transferring them over. It would be the same as hiring a contractor to take care of the park. You're hiring the city to do that.

Chuck:

The, the other issue then if we do, do an inclusion with some other district, we have an issue of the different what plans, plats?

Kim:

Yes and that was the problem I'm trying to point out is we have the storm drainage agreement. If we did a parks agreement and if we had an inclusion agreement. They're all kind of now melding together and they really need to be dealt with together.

Chuck:

Exactly so I guess my comment is if we do an inclusion with somebody else, we need to remember this issue with parks and trails.

Yes. If we move forward with an idea with the city.

Kim:

Correct yeah. Good point. So if we can, if we can make some determinations now it just, it may make everything work together in one ball rather than five balls.

Tera:

So I thought I had seen a while back and I know we have council member Eubanks with us in the audience. But I thought I had seen that there was a draft IGA. And there were two things that were combined. And I don't know if it was the stormwater and the parks or if it was some other.

But other than the agreement to get rid of the Parks Authority. Which I know was completed, because now the city has a Parks and Rec advisory board. But I thought that there was another IGA. But that's not what they gave to you.

Kim:

No, that's not what I was given. But you may recall when you mentioned that I recalled an agreement that never got signed. And that may be it.

Chuck:

Was that from them or from us?

Kim:

I just, I don't remember. But I can look through my files and see what's in there and, and let you know at the work session.

Chuck:

We can if you can do that Mr. Seter, in preparation for the September study session, that'd be great.

Kim:

I will do it.

Nathan:

Yeah, just a quick question for you. If we kind of like refocused moving forward with the parks, trails and open space. Moving over to the city, like you mentioned, that creates the issue of the easements that we would have with existing lift stations infrastructure. Is that something we could do as part of the same lift? So if we were moving forward with parks, trails and open space as part of that process. Also define utility easements.

I just actually got an email today, today or late yesterday from our GIS firm that we have, for the most part with, with all of the existing data that we have, we've successfully geo rectified all of the water utilities. So we have a very, very tight window on where all of that stuff is. Those updates have been completed some other issues notwithstanding, missing valves. Stuff like that that we still need to track down. But the line locations we've got dialed in.

Kim:

Great yeah and in response to your question that, that's really what I'm saying is if we do this all at once it'll be much cleaner. It may, it may mean we have to push out completion of some of these items that we're moving ahead quickly on now. But doing them all together would just be cleaner and simpler.

And in the long run, I think it would save quite a bit of money, because otherwise we're going to have to, have to figure out the easements for the storm drainage. And then when we convey, if we convey the parks, then we're going to have to get those easements to whoever we include with or whoever we partner with for the water and sewer. So rather than having all these steps, might be able to just put them all together in 1 in 1 operation. Okay. Maybe.

Tera:

That makes a lot of sense. I'm all about efficiency and it sounds like if you're going to take on a project of that, that could just be part of that overall project. Because we're going to have to either way, we're going to have to deal with the easements, correct?

Kim:

Right and we've been moving them all forward. It makes it a bigger project. And as you know, the Parker Water Project was very big. This will be bigger but it'll wrap everything up at once I think. Again I haven't you know, when you start putting these things on paper. Sometimes you find out that what I call, they don't wright. And that means it doesn't work.

Describer:

Chuck and Kim are speaking at the same time.

Chuck:

Do it all inclusive. And you can dot the I’s, cross the T's and do the bullet points. And we can see a draft. Obviously, we'll get a better understanding of what we're trying to transfer without forgetting anything. I mean, there's a lot this isn't just a couple of bullet points. There's quite a few issues here.

Kim:

Correct yeah and it would also you know, another one of those issues in the inclusion was the new well sites. So we owned two of those well sites. One of them the city owns. So in an agreement like this that's more global, we can deal with that easily. And hopefully move forward.

Chuck:

You'll work closely with Nathan, correct?

Kim:

Yes sir, absolutely.

Chuck:

He knows where all the bodies are. He does. Any other comments? Jason good, Denise?

Jason:

Well, I will this affect the September 30th deadline we have for the IGA for stormwater?

Kim:

I don't know that it will. Okay. I will talk to, I have to think through this whole process. But one of the things as I was kind of putting this together is I may talk to the city attorney about, we might be able to do like a blanket easement, move the stormwater over. The blanket easement would say, you can come in our parks. And do whatever repairs and replacements you need to do. Just put the grass back. But we'll have to think through that and see if the city is willing to, to go that route.

Chuck:

I'd like to, Tera’s comment. Maybe we get the city in and.

Tera:

I mean maybe that joint study session with Nate and you know, the city side so that we could hear it all together.

Chuck:

We could limit our study session to one item. This could be a long item. We need to consider that. Okay all right. To be determined, E.

Kim:

That covers most of the inclusion related matters. Between Nathan and this discussion we would be dealing with the well sites. We'd be dealing with the easements. The other matters that, that held up the Parker Water and Sanitation District inclusion were the, the excursions in the system. Which I think time has probably healed. That the lift station issues that are being dealt with now. The dollars that we're going to get out of the Brighton lawsuit, which will be closing September 9th.

But again time has, has now created a situation where we don't know if those are issues for Parker or not. So you know, if we, I believe I spoke to one of you about the possibility of going ahead and drafting a new IGA with Parker and saying. If you, if you choose to go with Parker and eliminate everyone else saying here's what we'll do here's the IGA. And then see how they come back. But that way we can just check off these items that are checked off.

Chuck:

We can talk about that under Directors Matters briefly tonight. Okay.

Tera:

So Kim, another quick question for you in regard to that. So I know that a letter was sent, gosh to I think Parker Water and sanitation back in May that President Lowen and Director Lewis had signed kind of announcing that there were new board members. And asking them to get reengaged. Did we get a response to that?

Kim:

We I think we did. But it indicated that they did not want to reengage at that time. I hope I'm not, hope I'm right about this. The new board members were up to speed. And a lot of these items were checked off the list. One of the items that became critical very late in the game was this funding and the lawsuit with Brighton. But again, that's resolved now. And there's a fly buzzing me here. So, you know, I think now we have received a letter offering to reengage and meetings are being scheduled.

Chuck:

I think we did, we did get a letter and I think that we didn't do any correspondence after that except by telephone as I recall with Ron, with you. We have a meeting coming up September 6 or 8 with Ron Redd and Jeff Parker and with our attorney Mr. Seter. To talk about, I think the status of where we are with discussions with other districts. And where I think Parker may fall into this category and where we'd like to go from here. They've indicated that they really don't want to spend any time on working on an inclusion. If we're going to come back and tell them we're going with somebody else. And I understand that. But I think that we've done two discussions with districts at this time.

I'll report later in Director's Matters where we are on that. But I think that as we go through the process at least I feel better knowing that we've put our more than one egg in a basket. And we're talking to some of our neighbor districts to understand what they have, what they can provide and what they don't want to do.

And I just feel better that we've kind of reached out and learned about what's out there to make sure we didn't miss the boat with just putting one district in the basket for inclusion. At the end of the day, I think Ron Redd is probably going to be correct in saying we're the best opportunity you have. And I can't argue with that.

But I'll feel better when I finish my conversations. We have one more with Ron next month. And we have yet to be able to set up our last meeting with Castle Rock. Which hopefully will happen shortly after our meeting with Parker. And that way we've discussed potential inclusion with four different districts. I think we are doing a disservice to our community if we don't find out what's out there and what others can offer. But at the end of the day we'll see how the rest of the board decides to go with that inclusion.

And I think that at that point in time as the president of this board, I'll feel better going before the community saying we turned over the stones and here's what we found. So that's kind of my intent. That was my direction. And anybody who doesn't like it they can talk to me.

Okay. Okay. Board training.

Kim:

That's my final item. And I feel like I've been talking a lot tonight. So I'll try to speed this up a little bit. But in drafting those minutes very late. Which I apologize for. But I feel so good that they're done. I was trying to notice things that we could talk about in this board training. Because you had requested that I step in every now and then and point things out.

And I did notice something. And hearing public comment tonight just reinforced it that you, as board members, are individual elected officials. But all of the power and authority of the special district resides in the board, not in any one of you. And this comes up a lot in library districts where a library trustee. They're called in that situation. They'll go visit a library and they'll say to the librarian you know, you shouldn't have that book displayed out in the front.

Why don't you move that to the back. And you shouldn't have this kind of furniture here. And what's happening is a board member who is part of the board is absconding with the power of the board. And it becomes a problem very quickly in that employees in the district think that they have a loyal champion on the board. And that creates huge problems because that loyal champion finds out that they aren't a champion.

They may be loyal. But they're only one voice out of five. And then what happens is the employees and the board member get crosswise, and pretty soon you've got people quitting, you've got board members quitting, you've got disputes going on on the board. So that's the internal look at it externally. It's the exact same thing. No board member has the power to do anything on behalf of the district.

It's in the board. And you guys have created now, I think, and started to implement nicely after the last work session, means by which you can address your individual concerns and issues in that work session, talking with one another and then at the board meeting, give direction to Nathan, to me, to David. And that is the place to say, here's the information.

I need to make a good decision next week at the board meeting. So Nathan, can you get that information? And I think with that, with that being implemented. You're going to find that the board is going to be operating much more smoothly. And I think the public will see that. And you'll be able to get the information you want.

But just always keep in mind you can't act as an individual board member. So save it for the board and let the board give direction to whomever to fulfill your need for information. And then you're ready to vote at the, at the board meeting. Does that make sense?

And everybody will have more fun. And that's it for that one. And I'll keep watching for other issues to point out to you.

Chuck:

Great thank you, Mr. Seter. Questions from the board? Okay moving along to item number 12, the interim district manager's report, Nathan.

Nathan:

Yes, I'm going to start this out by actually kicking it down to the end of the table here. I'd like to introduce you guys to Will Parker. He is the owner of Semocor, the company that is responsible for all of the district utility operations. He is going to be backfilling my position as operations manager. Something that he has a lot of experience in, with multiple districts. And very similar formats and scenarios.

He will be at board meetings as requested. Primarily, he'll fill out a report, turn it in. You guys will have an opportunity if there's something specific you want him to come in for. But with that, I will turn it over to Will. And if you have any other questions about the Operations Manager report, which is honestly way better than mine used to be. Now would be the time to ask.

Will Parker Owner of Semocor:

Hello all. Welcome. Thank you, just a little bit about us. I've been in Douglas County my whole life. Semocor started in 2006 by the previous owner. Five years ago we made a deal. He went into retirement. He still works for us part time when he wants, so he's a good asset to have. We got multiple employees through the, through the company.

We run small districts, special districts, towns, municipalities and private as well districts throughout the Front Range. Other than that, it's just this is water and wastewater industry. It's kind of what I've been doing for 24 years. And then as far as the report, I think you guys got all of that report. It looks a little thin on that report.

We're going to get some more information, historical information. Try to extract that out of the report and get that back in here. So you have a little bit more info to look. I was telling Nathan I'm not as good, I would say myself as to write you paragraphs and tell you what's going on as to show you numbers of what's going on.

That's just my preference. If you guys want it a little bit different. This is, we talked about it. This is a work. We can adjust some stuff on this report if you want to see certain things, if we can gather that information for you. But I just wanted to open it up and see if you all had any questions on this initial report that I submitted for you all.

Chuck:

Welcome Will I appreciate your service. I, I would assume that when Nathan does the tours, you're available with the tours or you're able to ask questions to or?

Will:

I was kind of not this round available for those. They came up pretty quick, Nathan

Chuck:

It probably did before you.

Will:

Yeah we were still trying to fill in positions of where we're at. And you know, been here a little bit. But like this first report. You see, like I said it is thin. But I haven't been able to grab enough information. Because I know there's a transition recently.

Chuck:

The transition has been complete, thorough. You're okay with it or?

Will:

Oh, yeah, yeah.

Chuck:

Concerned about our drinking water?

Will:

No, we're good. We're just. Good. There was a transition between you know, Nathan's position and us moving around and stuff like that so. But no everything as far as I can tell. And you know, things are moving well. I believe at the plant as far as where they were. And there's some more stuff we're going to have to be continuously doing and checking on in some more projects. I think Nathan will probably let you know and you know what we're doing but.

Chuck:

I saw a picture of our new generator that could run an aircraft carrier. Are we getting ready to hook that up soon?

Nathan:

Yeah they've been. I mean, since they said it they've been wiring it in. So there were some weather delays when they first got it in. But as far as I know the vast majority of the cables have been landed for that. So it's in progress.

Chuck:

Awesome, any questions for Will?

Denise:

Yeah, just a quick question. Are you full time here then just like what Nathan did or?

Will:

I would call myself considered more part time. Okay. Yeah for the, I'm on full time. If Nathan calls or were on full time call for any emergencies.

Denise:

Okay so you're a primary guy, right? Yeah. You're our new Nathan.

Will:

Yes yeah, I'm available all the time. But yes, I have all the employees are on call 24/7 Okay. For the district.

Tera:

So welcome Will, thank you for being with us. Yes and I do love all these numbers. I will love them even more when I know you know what they mean. I like all these things that say normal operation. But exactly, you already picked up on what I was going to ask is kind of historical. We have just one point in time, which is awesome. And then you are actually the, whatever Nathan said before. And I don't want to get the order right. You're the.

Nathan:

Operator in responsible charge. Yes, so Semocor company carries the licenses for our water treatment plant, our collection collection system and our distribution system. So they serve as the ORC for the three things that were required to have them for.

Tera:

Awesome, so welcome and thank you. And yes, I love, I love your numbers. I do like all the normal operation numbers. I assume that if they weren't normal then you would have some kind of report.

Will:

That's the correct, yeah and I'll have a note on there if anything comes up or if something is notable. So you all may be able to see that. And usually I would say the majority of that's probably going to fit in. Right with Nathan's report to that, you're actually going to see on his side, I believe too.

Jason:

Welcome and my question is going to be this. How often are we going to get water quality reports?

Will:

Well, the water quality reports should be in the CCR. So it's an annual report. Yeah. Okay. As far as us sampling, that's still in our monthly programs that we’ll be completing.

Jason:

Okay do we get a report on that every month?

Nathan:

So we historically haven't put together I mean we get you know, we get the sample results back from the lab and everything that we turn in for like our monthly bacteriological samples, anything that sits under our sampling schedule. We get all of those as they come in. We haven't historically provided information on those to the board. That's certainly something that we could include in terms of the public.

All of that information gets captured inside of the car. So that includes all of the required sampling results, any violations, any public notifications that are required at that tier three level get captured in that annual CCR. Otherwise, it's just kind of internal monitoring or required to keep certain things on record for a certain amounts of time. And then those are evaluated by the state every three years during the sanitary survey, if that answers.

Jason:

Sure I'm sure we all get asked the same questions by people. You know, my water tastes a little funny this month or something like that. And so I just didn't know if we were seeing monthly the quality reports.

Nathan:

Gotcha yeah and so on that side, it's kind of no news is good news. If the, you know, if we do have an issue, that's when you'll start getting public notifications.

Other than that, we're meeting all of our, all of our criteria. I would like to encourage I know that there were comments earlier about, like water taste, water quality. We don't know what we don't know. So we absolutely constantly monitor 24 hours a day. All of our chemical dosing. We're creating monoculture means we have analyzers up and running nonstop.

Alarms get sent out. If we get outside of those parameters that information. You know, bacteriological testing and persistent disinfection in systems in our system is all reported as part of our back sampling. But you know, if you've got something that concerns you about your water, please reach out. That is one of the best tools that we have as a district and as an operation staff is to really just get that, get that feedback.

And a lot of times we can really walk through certain things that are happening. If we have occasional discolored water, taste and odor complaints, there are operational adjustments that we can make to try and address those. If we determine that it's something that is a system perspective. And there's also a lot of things that can happen in your own plumbing that cause a lot of those issues. And we can really help you walk through and figure out what might be what.

Will:

And then on top of page three. I actually just put in there for July or good. If we are notified by the lab or by the state. I will note that on this report, if it's out of parameters. So you would be able to see that.

Jason:

Okay great thank you.

Chuck:

Thank you Will and welcome. Nathan, anything else?

Nathan:

In terms of Will’s section. No, I think that that's it. Thanks, Will I appreciate you coming down and hiding behind the pillar down there for the meeting and super appreciate it. So outside of my report, there were a couple issues that I wanted to add that I kind of thought of over the weekend. One is, I will be attending the Special Districts Association conference here in a few weeks in Keystone.

I'm really going to be going there with a few specific intentions. Primarily going to be looking at. They're waving at you to kill your mic, Will. There you go. Yeah one of the primary things that I'm going to be looking at I reached out actually to our neighbors over at the village. I know that they'd had some success in the past using grant writers to get some of these federal dollars, especially, that were briefly mentioned at the when Douglas County had come and done their presentation.

So I'm really going to be focusing on not only the sessions that talk about ways to capture those, those dollars, but there's also a pretty good contingent of companies, subcontractors that are that are specialized in that area. And so I think that while also looking at the Douglas County funding money, you know, looking at ways to capture some state federal money.

How do we get that brought in? Especially when we look at, you know, our list station program is probably the biggest one. And then we've also got some utility line work that we look at. But I really want to take a, take a big swing at finding other ways to really capitalize on that and save our residents from having to do the full outlay, outlay for those expensive expenditures.

The second issue that I wanted to bring up is we did receive a compliance advisory from the Colorado Department of Public Health and Education. This is directly talking about the condition of those lift stations. One of the things that was brought to our attention at the Sanitary Survey. Where they looked at our wells and water treatment plant was that the state had taken notice of the number of SSOs.

So that's the sanitary sewer overflows that we've had at those stations. And this is nothing. That was news to the district. Something that we were already fully aware of. So the compliance advisory that we received from the state does require a written response. Will, Semocor and Kennedy Jenks have been working on that for the past few weeks.

I actually got the draft version of that right beforehand. So that will get, that will go out. And it basically addresses a few things it talks about. They asked us to provide what our standard operating procedures are for emergency situations. So what do we do when we do have an emergency?

Prove that we have a qualified operator and responsible charge, which is pretty simple. We just have to send them license numbers. And then the bigger lift on that is what are we, what's our long term plan to address these issues? We're in a good position with the state. They really like to see that you've got forward momentum. That you're doing things proactively.

So we got this compliance advisory dated roughly three weeks ago. And then we have engaged Kennedy Jenks I think in February sometime. So we're not only sending them copies of that agreement. But we're also through Kennedy Jenks, letting them know really what that plan is. So we'll get that fired off back to the state. We should be well within our required timeline for that. And we'll just see if they have any responses for further comment or anything like that.

But just want to give you guys a heads up that we got it. We're responding to it moving forward, and as long as we stay on track with our lift station projects. We shouldn't have any issues.

Tera:

So this is the July 28th letter that's in question? Correct yep. Okay and we have 30 days to respond yes?

Nathan:

Yep so that'll be sent out midweek. We've just got, we've got some general overview. We just need to bring two documents together, throw it on district letterhead and get it out the door. But it'll be out this week.

Tera:

Thank you for the update. Anything else?

Nathan:

And then the only other thing I wanted to bring to your attention. And it sounds like our September study session is getting full. So maybe at a later date. But Austin Hamre, who has been the longtime water rights attorney for the district reached out. And wanted to offer to the board kind of a water rights 101, run down a little bit of history specifically that applies to Castle Pines North Metro District, provide a little bit of an update as to where we are with different water rights. And kind of let you guys all know how those things fold together.

The content and length are both fairly customizable. There's probably some higher level detail stuff that I may work with him offline just to try and get a better understanding, but anything he tells me is available to you in terms of that. We wanted to just put feelers out there and see what the interest was. He does have a placeholder for the September meeting. But nothing's been scheduled because I wanted to bring it to your attention first yeah.

Chuck:

Okay well, I appreciate that. I'd love to see the presentation. I think that's important for all of us. My only thought is we've committed to keeping these study sessions to an hour. It seems like our attorney can fill that up pretty quickly with the potential IGA that we have a lot of tentacles on that we need to figure out. So maybe at a later date. Nathan, if you just let him know. Yeah, absolutely. October and November.

Nathan:

Yeah I think looking forward to kind of all of the things that the board is going to have on their plate coming up. You know, if we've got the IGA coming up for September that's going to move us into budget season. Which is pretty much going to take out the study sessions for October and November. Sure will.

December we’ll be looking at voting. So I think I'll talk to Austin possibly about a presentation in January when things slow down a little bit might be better. And he and I will meet before that just to get a good idea of what he has available. And we can, we've got some time to plan it. But I'll talk to him about that January date.

Chuck:

Great, any other questions, board?

Tera:

No, again I concur. I appreciate you bringing that to our attention and bringing that forward. But given kind of where we are. I think, you know, trying to maybe move some of these other pieces. Especially inclusion related forward or higher priority. But absolutely sounds fascinating and I'm interested. And thanks for bringing that forward.

Chuck:

Close out number 12. Number 13 directors matters, Jason. I'm good. Denise. With that I'd like to adjourn at 7:44. Thank you very much for coming meeting adjourned.