August 16, 2021 Video Board Meeting
Transcript
Describer:
AGENDA
Board of Directors Meeting
Monday, August 16, 2021, at 6:00 p.m.
7404 Yorkshire Drive, Castle Pines, CO 80108
1. Welcome / Call meeting to order / Pledge of Allegiance.
2. Roll call / Determination of quorum / Disclosure of potential conflicts.
3. Consider approving August 16, 2021 board meeting agenda.
4. Consider approving July 19, 2021 board meeting minutes.
5. Opening public comment period (three-minute maximum per person).
6. Open Space Manager’s report.
7. Finance Director’s report.
A. Consider approving financial report, payables, and claims for payment, including check numbers 26163–26222 (June 12, 2021–July 9, 2021).
General Fund & Debt Service Approve $61,824.52 Ratify $85,927.73 Totals $147,752.25
Enterprise Funds Approve $82,448.25 Ratify $458,204.89 Totals $540,653.14
Electronic Payments (all funds) Approve $0.00 Ratify $67,546.69 Totals $67,546.69
Total Expenditures Approve $0.00 Ratify $0.00 Totals $755,952.08
8. Legal Counsel’s report.
A. Review of Bids and selection of high bidder for purchase of water rights pursuant to RFB.
9. District Manager’s report.
10. Directors’ matters.
11. Closing public comment period (three-minute maximum per person).
12. Adjourn.
Describer:
The video starts on graphic with a white background and forest green letters which says “Castle Pines North Metro District Board Meeting August 16, 2021”. The meeting opens on a shot of all board members present. There is also a T.V. screen showing the Zoom meeting for people joining the meeting via Zoom.
Board President David McEntire:
Good evening. Good evening, everybody. Thank you for zooming in.
Joining us this evening, those that have joined us in the audience and my colleagues, good Monday afternoon. Please join me as everyone gets situated here in the Pledge of Allegiance before I call the meeting to order.
Describer:
The board members and the audience rise from their seats and recite the Pledge of Allegiance. When they are done, they sit down again.
All Speak:
I Pledge allegiance to the flag of the United States of America and to the Republic for which it stands. One nation under God, indivisible, with liberty and justice for all.
David:
Thank you, everybody. I'd like to call the meeting of Monday, August 16, 2021, to order. In following, I'm going to call roll to determine the quorum. Please, at that time, acknowledge your presence, and whether or not there are any conflicts that you're aware of in our meeting agenda for tonight's meeting.
Describer:
Robert is joining the meeting via Zoom.
Board Member Director Robert Merritt:
Director Merritt. Present, no conflicts. Present, no conflicts.
Board Member Director Denise Crew:
Director Denise Crew. Present, no conflicts.
Board Member Director Chris Lewis:
Director Christopher Lewis. Present, no conflicts.
David:
Director Lowen is not with us this evening. I'm David McEntire, and I have no conflicts. Quorum has been established. Items three and four are consideration of the August 16th meeting agenda before us this evening, as well as the July 19th board meeting minutes. Colleagues, we've had some time now to work on these. I know that you could probably rehearse them with your eyes closed and one foot behind your back. But before doing that, could I get a motion this evening to consider approving these?
Chris:
I make a motion to approve the agenda for August 16, 2021, and for approving the minutes from July 19, 2021.
Denise:
I will second the motion.
David:
I have a motion to approve the agenda in the minutes of both August 16th and July 19th of 2021. And a second. Any further discussion by anyone in that regard? Hearing none when called upon, if you'll indicate your pleasure with a yea or nay, I will announce the outcome at the end.
Board Voting All Speak:
Director Merritt. Yea. Director Crew. Yea. Director Lewis. Yea. Director McEntire is a yea. Motion for three and four approval passed unanimously.
David:
We have item number five, which is an open public comment period. We have one, two, three, four, five folks that have joined us this evening via Zoom or in the audience. Are there any of them, but let me just say that we have a. A comment period both at the beginning of the meeting and at the end of the meeting and, and while you're not precluded from speaking at both, we prefer you to speak at one of course. Because we've got our ears on.
And we're, we're keenly aware of, of, how important it is for you guys to take your time and join us this evening. So all kidding aside, is there anybody that wants to speak in this first public comment period in the audience or on Zoom? Brent Bartlett, Special Water Counsel for the City of Brighton: I, I would like to, on behalf of the city of Brighton briefly, if, if that's okay.
Describer:
Brent is speaking via the Zoom meeting.
David:
You bet. Your, your name, go ahead and, and announce yourself if you would, please.
Brent Bartlett, Special Water Council Brighton:
So Brent Bartlett. Special Water Council for the City of Brighton. Also present is Brett Sherman, Director of Utilities. We just came tonight and wanted to be present to protect Brighton's interest in the bidding process. We wanted to confirm that the board had received our correspondence.
Understood Brighton's position. We understood there could have been some irregularities in the bidding process. We were particularly concerned with language that another bidder had included on their form that Brighton believes was outside the rules and the offer contract of the bid process. Brighton understood that they were the highest responsive bidder for the water groups we had received correspondence that, that stated the amount bid for any water rights group must stand on its own independent.
And that amount of the bidders bid for any other water rights group that you couldn't necessarily bid more for a whole than you had bid for sections. And, and Brighton to just summarize sort of sees three outcomes. It's our hope and belief that the board will follow the rules and the bidding requirements and recognize Brighton's highest bid in which case I think all parties go away satisfied.
Castle Pines, the other municipality in the city of Brighton. The other outcome, I suppose, if that were accepted, puts Brighton in an awkward position. We've been told by our bosses that that could force us into taking legal recourse. Of course, we don't want to do that. And I suppose another potential outcome. If the board continues to have questions on Brighton's position or the bid process would be to delay whatever award would be considered tonight. And I can answer questions if, if the board wishes or perhaps Brett Sherman wants to speak as well but I'll, I'll rest.
David:
Thank you. Thank you Brett I think he is going to address the board in this first comment period. Go ahead.
Describer:
Brett Sherman is at the meeting in person, and he is at the podium.
Brett Sherman, Director of Utilities for the City of Brighton:
Thank you. I appreciate the opportunity to speak tonight. Thanks, Brent, for being here. Yeah, I'm Brent Sherman. I'm the director of utilities in the city of Brighton, and we ventured into this bidding process to, to meet our water needs for the community of Brighton. As you know, there's an old saying in the water industry. I've been at this for about 30-some years but, whiskey's for drinking and waters for fighting, but we're really interested in it.
Can you hear me Brent, you're. Yeah. Okay. And we're, we’re really trying to meet our water needs in the city of Brighton. So we entered into this bid process. We asked if there's any advantageous consideration if we bid on everything in the, on the, five line items in this bid. And I apologize as this is not the right time to comment on this thing or if we wait till item 8 in the agenda. But we were told no, there's no, there's no special consideration for that. There's no side letters. There's no double bids allowed.
Describer:
An unknown person on Zoom accidentally spoke, but it was about something completely different than what Brett is speaking about.
Brett:
And so in at any rate, we, we ventured into this with, with in good faith in hopes of competing on, on fair ground, fair even ground with everybody that was interested in the, the water rights that you guys were putting on auction it was but it wasn't an auction it was a bid process. An auction's a different process.
And so I might, my interest is this, that you follow the integrity. I think it's important for government institutions to have integrity in a process, and to follow the rules that gives everybody a fair shake. Coming in with a well if we're the low bidder we'll, we'll bump it up kind of a, a proposal is a little disingenuous in my opinion, so.
At any rate, just here to see how you guys come out on this. Might be talking you know completely out of turn but i appreciate the opportunity to, to be here and thank you for your consideration.
David:
Brett, thank you, is there anyone else? Both you and Brent online and, and here we have a report from council that is inclusive of this matter just for your planning. We're going to address that from a board perspective after his report.
Okay, very good. I'm going to close then, the public comment period item number five on our agenda, and with that open up the Open Space Managers Report. Craig Miller are you, are you with us Craig?
Craig Miller, Supervisor, Parks, Trails, and Open Space, CPNMD:
Yes I am. Thank you.
David:
We hear you loud and clear, thank you. You have the floor.
Craig:
Thank you, a couple of things I wanted to point out on my, my report this month, especially on page one. Unfortunately the copy didn't come out as well, but it is a pretty stunning picture that one of my contractors took 55 feet up in the air in a bucket truck on some cottonwoods that they removed. Just to show you how much fun this, this career I've had has been. I've actually been on that end before.
It is pretty spectacular when you look down there. I don't know if you can see on the center tree, there's a 48-inch bar chainsaw lying right to the lower left of that pile of sawdust, that thing, just to put it into perspective. I want to include that because it's kind of a cool picture.
I noted here that pruning and removals will begin this coming Wednesday. It's actually going to start tomorrow. and we're going to be doing all the work that I noted in my July report with the exception of the five ash trees on the North side of Castle Pines Parkway along the wall, and putting the two remaining ashes there and removal of the remaining ash across the street into the road construction.
I actually have a scheduled date for those to occur on January 5th assuming that everything has been completed with the road construction. As I noted we've begun our trail replacement program for this year and we will be with the budget that I received for this year. All of the sections of trail that are remaining in asphalt. Also wanted to point out that we are continuing to plant new trees to replace those that have been removed.
In fact, today I put out stakes for five new trees along Castle Pines Parkway on the South side, across from the school, and three new trees to replace those three cotton ones that we removed at Retreat Park. So we're pretty excited about that.
And also, I had given a bunch of specs to the contractor that was going to do the reseeding for the construction of the gas pipeline that was occurring around the community center in the area. And from what I saw, while I was at work, they did follow the specs very well. So I was very pleased with the way that came out.
One other thing that I wanted to mention regarding the discussion about residents picking up after the dogs. For the most part I've read the resolution that the board came up with, and it will be discussed later and definitely in favor of it I gave you all handouts showing the various signs being considered, and you all have those correct?
Describer:
Denise nods her head yes.
Okay so the ones that I'm in favor of personally on the humorous side is the pick it up or it'll be returned to this rightful owner. I really like that sign. I think it's pretty forceful without being obnoxious. The no dog pooping violators would have a nose rubbed in it. Maybe that's going a little over the edge.
The other two I didn't really care for. But the ones that Jim Worley was able to pull up from Highlands Ranch. I'm in favor of all six of them, especially with the last one, which is If not You than Who, the dog picking up the poop itself.
Describer:
Craig holds up a pamphlet titled If not You than Who?
Craig:
Thought that was just an outstanding sign, and I think it'll get a lot of people's attention. But what I would propose is doing the one sign to pick it up or return to its rightful owner as well as the, the signs on page, both signs on page two and page. I'm sorry page one and page three of the larger handouts. And then seasonally, switch out to the property helps away and seasons change in the winter time. Make people aware that the dog poop just doesn't disappear under the snow forever.
They need to manage it along those lines. I, David and I. David Anderson and I had a meeting this afternoon about the proposed locations for the four additional dog stations that we want to put out there. And we're looking at Buffalo Ridge Elementary School just north of Shoreham Drive on the East side of Monarch.
Monarch and Serena, where that photograph that's in my report was taken of the dog that was left underneath a tree. And Daniels Gate Park, North of the playground. The Highlands Ranch trail entry and exit point is right there just to the North of that playground off of the parking lot to Daniels Gate Park.
A lot of people bring their dogs out onto that trail, and they bring them off the trail back into our parking lot and they dispose of dog debris there. So we think that would be an ideal location and finally we've got the bridge that's west of the retreat neighborhood. In what we call our North open space which is just North of Castle Pines Parkway on the side of Monarch, and we feel that those are going to be the best locations for new dog stations if anybody has any further suggestions, or if anyone from the community has any further suggestions we're more than willing to listen to it.
We don't need to limit ourselves to just four additional dog stations. Which would bring us to a total of 18 dog stations. No, I believe 20 dog stations throughout the community. All the rest of them are located pretty much equidistant from each other, and within easy reach of any resident that's walking their dog. So there's really no excuse for them to not pick up after the animals.
One of the things I like about the resolution in particular is the reinforcing that, that's supposed to be on leash. And because that's one of our biggest problems that we have is people having their dogs off leash in the parks, especially Coyote Ridge and Daniel's Gate park in the soccer fields. People are always running their dogs out there as if it's a dog park, and it's not. It's very frustrating to both me and David Anderson. Just simply because we have an awful lot of crap to clean up literally and figuratively, any questions?
David:
Craig well said I couldn't be happier that the, the request of the board is being activated or exercised was a sense of urgency. Appreciate that of you, and, and staff. Could not be happier to hear of the mesh network that you have considered and will have in place at the same time that the signs are posted. I know that you were waiting on feedback from the board. I for one am in favor with your recommendations as it relates to the type of signage equally as important as the number of signs and, and the increase in, in signage, the increase in messaging, the lineation of humor and the dog stations.
Which are the, the plastic bags as well as waste cans. It's no big, it is a big responsibility for this district to maintain and monitor so many. But it was what we acknowledged and, and accepted as a part of our stewardship and I couldn't be more proud the way that you're leading the, the implementation of this. We, as you know, you made reference to the resolution that is attached in part to the legal report.
We believed that much like, as I mentioned last time, into which time we gave you clear, a clear pathway for enforcement and the teeth necessary to engage the residents willfully. That we weren't going to make a difference. We proved that in instances of the skate park where the rules and regs were posted and, and we provided the teeth, let's call it a reward, that we saw a significant reduction, if not a complete stop.
Craig:
Not complete.
David:
Of, of that.
Craig:
It’s close.
David:
For short periods.
Craig:
It's gotten better.
David:
To this moment it's been a, it's been a slam dunk success, and, and we want to do the exact same thing so when we when we consider that we'll consider as a part of the uh business of the legal report we'll consider maybe the amount of the fine before which time we, we pass that resolution.
You know, last thing I will say about that is that. You know, this is, this is, this is no laughing matter for anyone that understands the discomfort that people have about feces from animals. And, and I'm an outdoors person, I'm a hunter, I'm a fisherman. They all contribute, but not from.
Not from the end of a leash like a dog or a cat might be, and so it's, it’s very different. But we did a little bit of digging, and I'll be brief here, by and through the CDC. Since we've all been indoctrinated to believe what the CDC has to offer in the way of information, here's what they say about it. They say that dog and cat feces can cause illness. That pets can carry certain bacteria, viruses, parasites and fungi that can transmit infections to people. And they can be particularly damaging or dangerous to infants, young children, pregnant women.
Elderly people, those with weak immune systems and that's just the beginning of the list. It's a serious matter. We're taking it serious. We've heard the residents loud and clear. Your actions are embraced and endorsed by this board, and we appreciate the progress so far, Craig. Anybody else like to weigh in?
Craig:
Thank you. I'd like to make one more comment. I spoke with Jim Worley about this earlier today. With the approval of the board, and the selection of these seven signs. One humorous ones, and the six from Adams Ranch, I suggest that we have Ken Smith do the mock-ups for the signs that I can present to. Fast signs in Parker for seven years now. And they do a very good job of turnaround. Typically they can get a turnaround within 2 to 4 days in order to sign.
Describer:
Craig’s audio in the Zoom meeting gets very low to where we can’t hear what he is saying briefly. Then it cuts back on.
Craig:
in terms of cost. I don't have the software, nor the time to actually do the mock-ups. But what I'd like to see on the signs is a brief recap of our, our new ordinance regards to violators lines associated with it.
As well as our logo on the signs. Just, just everything else from Highlands Ranch with your permission.
David:
Will do. Anything else?
Craig:
Oh that'll do it.
Chris:
Okay, Craig I just wanted to mention I'm fully supportive of whatever direction on the signs that you've chosen. Those things go well for me. But I did want to comment on the replacement of all the asphalt and the trails that that's been going on.
There's a lot of activities out there, and I for one had noticed that the asphalt trails are pretty much degrading, and some areas they're pretty much dangerous. So it was good to see that we're actually out there fixing those. The folks are doing a really good job. So I'd like to thank them and just keep up the good work on that.
Craig:
And I appreciate the board giving me the budget this year to complete the project because, as you know, we've been working on this for about three or four years. And this year, we'll finish it up, and we won't have any more asphalt trails in there. I've spoken with a couple of residents in the county. We have a trail system South of them that they've been very concerned about because, like you say, the large cracks in the asphalt and tripping hazards involved. So they're thrilled to know that, that will all be done by September.
David:
Very good. Thank you. Anyone else? Hearing no one else, I'm going to close the Open Space Manager's report. Thank you again, Craig. I'm going to open up the Finance Director's report. Amanda, if you will, you're with us? I see you.
Describer:
Amanda is speaking via the Zoom meeting.
District Finance Director, Amanda Castle:
Yes, sir.
David:
If, if you will provide the financial report for consideration, the payable schedule. For a motion, and, and field any questions that'd be great you have the floor.
Amanda:
Wonderful thank you so much for your time. So we have presented for the board's review and approval, the financial statements as of July 31st. The financials themselves are looking pretty strong.
We do have some overages in some areas which we'll continue to watch, but just a couple of items of note for the board. One really good thing is that we closed the gap quite a bit on usage in the month. So previously or historically we've seen around a hundred thousand give or take gallons 100 million gallons of usage in July. This month we saw 125 million, which was substantially higher, helping to close some of the gap that we had seen in previous months.
I'm not sure what that was due to, but ultimately I'm sure changing temperatures really helped to lead to that increased usage. That helped with revenues within the Enterprise Fund, and allowed us to push that projection a little bit. So we had projected that we would come in about a hundred thousand dollars less in water service revenues.
We've closed that gap to just over thirty thousand, and we'll continue to monitor it as the year progresses. So hopefully we'll continue to see some trends in usage that way. The other item of note is that we have been monitoring expenses relative to the water boil order. Currently we're showing about $360,000 in related expenses. Jim continues to flag those invoices for us to see and track. I just wanted to bring that to the board's attention. As I know that was quite a big issue in the previous month. As we look through projects to date.
There's been a lot going on and a lot to come so as you know last month the audit was approved by the board. With that we went ahead and filed the requirements with EMMA. So because the board has audit requirements per the bond documents, we have to file the audit on EMMA. So we went ahead and did that that allowed us the opportunity to get all of that posted so that shareholders of the debt can go in and pull information.
We also have SMP that requests information relative to that debt. That's really just the audit report so we sent that to them by the required date of August 9th, and all of those relative requirements were met. Beyond that we've been working to look at the upcoming budget so Jim and Craig and I are going to meet on Friday to walk through the budget for 2022 as you know that budget is going to look quite a bit different with everything that's going on within the district.
So we're going to sit down and walk through that, and are hoping to have a draft to the board per the calendar provided. If there are any questions I'd be more than happy to answer them. If not we just need a motion to approve the financials.
David:
I've got a couple questions and, and comments. Keep in mind that the inclusion closing date is January 2nd or 3rd and, and so while. I'm sure that you were referencing the successful closing as it relates to the budget this year being substantially different. Let's not forego the fact that until the money is in the bank, there is no closing.
And, and so we need to parallel that effort on the water and sewer side this year from at least a budget perspective. Sure. In the event that, that, something went sideways. Sure. You have sent out to staff, and staff sent to the board or vice versa or both. Schedules for everybody the colored schedule for everybody's time and commitment. Correct. Necessary to accomplish this task and.
I guess the only other thing I, this $360,000 doesn't have anything to do with the article that I read in The Connection where, where the city, the city paid, I think it was Pino's and Las Fajitas, and one other restaurant about $90,000 for some reason.
And I'm not sure what business it was um of theirs, we, we didn't hear anything or collaborate we didn't have any discussion, but I read it in the paper along with everybody else. The simple question is this does not include any money back to the city for what they decided to do on their own right?
Amanda:
That's correct it does not.
David:
Very good. Colleagues, anything else? Hearing nothing else, why don't you go ahead and, and roll out the payables and we'll make a motion to include the district finance report as well as these payables all in one. Do you mind?
Amanda:
Not at all. I'm happy to do so.
David:
Thank you.
Amanda:
So we need a motion to consider approving the financial report, and the payables and claims for payment. including check numbers 26163 - 26222 from July 12, 2021 through July 9, 2021. That represents general and debt service fund expenditures to approve of $61,824.52 and amounts to ratify of the same $85,927.73.
An enterprise fund amounts to approve of $82,448.25 and ratify $458,204.89 and electronic payments to ratify of $67,546.69 for total expenditures to approve and ratify of $755,952.08.
David:
Very good. Is there a motion to approve the finance report as given to us by Pinnacle and the payables as articulated and given to us by Pinnacle as well?
Denise:
Yeah, I'd like to make a motion to approve the financial report provided by Pinnacle, and the ratifications as listed from June 12th through July 9th, 2021.
Chris:
I second it.
David:
We've got a motion on the floor and a second to approve district finance monthly report. As well as the approval of the payables and the claims for payment for those check numbers 26163-26222 for the period mentioned earlier, June 12th through July 9th of this year.
Board Voting All Speak:
All those in favor, please indicate your preference when called upon. Director Merritt. Yea. Yea. Yea. I love that. Director Crew. Yea. Director Lewis. Yea. Yea. Yea. McEntire is a, is a yea. Your report is appreciated and passes unanimously.
David:
Thank you, Amanda.
Amanda:
Thank you. I appreciate it.
David:
Nice work. We're going to ace into item eight, that being the end of item seven, which is our legal counsel report. Counsel, are you with us?
Describer:
Kim is speaking via the Zoom meeting.
Legal Counsel Kim Seter, Esq.:
I am. Good evening, board. Thank you for letting me appear by Zoom. I'm off on vacation. So you have the legal status report. There are two action items listed there. The first one is the resolution amending the rules and regulations to allow for the animal waste fines and the proposed resolution is in your packet attached to the legal status report.
The second item that I initially wanted to get some action on tonight is the bids that we received for the water sales. And I want to confirm to Mr. Bartlett that we did receive his communication, and we will be addressing that. But more importantly, the water sales have gotten out of sync with our inclusion into PWSD, and I'm going to request tonight that you postpone consideration of the bids.
The bids are required to remain open until October 21st under the bid documents. And you have discretion to control the timing and the schedule for the award. So that's my request for tonight on the water bids is that you postpone them. I think until the October 18th meeting at the soonest and then again you have the resolution to amend the rules and regs.
David:
Very good. Thank you, counsel. Again, good job on, on the zillions of things that you're juggling with us and for us. These two matters, in particular, for tonight. I think it is incumbent upon this board to post and publish publicly the resolution number 12.
2021-08-01 having to do with the rules and regulations. Herein to impose fines and fees for failure to remove animal waste for 30 days to take any comments, questions, or concerns before which time we take final action on that next month, if that is appropriate.Secondly.
Kim:
Mister.
David:
Go ahead.
Kim:
Mr. Chairman, from the legal perspective, that's fine.
David:
Okay.
Kim:
I think it’s a good idea.
David:
And, and, and then secondly.
Describer:
Robert was speaking to someone in his car, and he meant to be muted, but it was not. He was not saying anything relevant to the meeting.
David:
And then secondly we hear your recommendation. And are of a mind to take it, follow it, honor it and appreciate your taking the lead on that. Any other comments from colleagues?
Chris:
So I'm definitely in favor of going forward, the resolution and the rules. Let's just proceed with that if we can and get that off the books and make sure that, you know, Craig is able to go ahead and, and get his signs or whatever he has to do. And then as it relates to the, the bids, I'm understanding a little bit more what’s, what's involved in that. Can you confirm again the date? Is that October what?
Denise:
Twenty one.
Chris:
October 21. Okay, thank you.
David:
Anyone else, Denise?
Denise:
The only. The only thing I
David:
Is your speaker on?
Denise:
Yeah.
David:
Good. I’m sorry, go ahead.
Denise:
Got it now, sorry. I just want to state a reminder that we were elected to this board to do our best to meet the fiduciary responsibilities that we've been trusted with. And while I understand and I hear loud and clear where Brighton's position is, it's a lot of money that we need to take a look at and consider. So I just wanted to put that out there.
David:
I, I appreciate that, and I echo the same sentiment. I'm not surprised that that came to your mind, given what Brett said earlier as it relates to the folks that he represents, that they come first.
Denise:
Sure.
David:
The Brighton residents come first, and, and. But right there behind it, he also made the point that he's looking for a sense of government integrity.
And, and I think we're all on the same page. And so we'll, we’ll, we’ll get to that award just as quickly as it becomes clear to us that we have done exactly that, taken the residents of Castle Pines North into consideration first and foremost, honored their wishes and delivered on their will as it relates to that matter. We have always conducted our business in a transparent and honest fashion.
There won't be any changes in this issue and, and moving forward. Again thank you council if, if, if we've interrupted dinner we're, we apologize but we sure appreciate you chiming in from, from wherever you may be you don't have to tell us you know. It's all too well we might show up tomorrow but thank you again and we look forward to your return.
Kim:
Thank you.
David:
Anyone else have a comment, question, concern?
Denise:
I have one, one quick question. As we're talking about the dog waste resolutions, we haven't discussed fines or anything specific yet, correct?
David:
Right, and that's why I kind of wanted to get that out in a public communication. Okay.
David:
To get some feedback. I mean, truth be known, while we went as aggressively as you recall with the tagging. And, and the destruction of the property in the and, and Coyote Ridge [ark namely the skatepark we went to a thousand dollars and we really got some action I, I don't know that, that, that's. Where I'm comfortable starting as much as I'm with Craig and, and the rest of you guys and wanting there to be a real change in behavior in that regard. Want some real buy-in and accountability of property or above pet owners. Right.
David:
But I would, I mean you can chew on this for 30 days. I, I would have no hesitation whatsoever in starting out at between $250 and $500 for evidence necessary to identify and bring forward the perpetrator before this board and or to issue those fines as a resolution articulates Okay. Anyone else?
Thank you. I'm going to close item eight. And I am going to open up number nine, which is our district manager, Jim Worley, and his report. Jim, we have seen your report. It's, it’s lengthy, so I hope that you're not.
Chris:
David. Do we have to vote on a resolution to the dogs?
David:
No. We're going to post that publicly. The next 30 days but not at the expense of rolling out the program. The signs and, and the containers and, and bag units will be deployed over this next 30 days.
But the signs, or the resolution. Everything will be deployed inside of this 30 days, but the resolution will take action on next month. Excuse me for the sidebar there just a clarification with council person councilman or Director Lewis about the feces so.
Anyway, lengthy report Mr. Worley. Well written, clearly understood. And before you get started may I selfishly just ask a question on the chatfield reallocation mitigation company. To date, we have, as you reported, or to the date of, golly, August 11th, we have 363 acre feet of storage.
Now, for everyone's recall, we have 1,006 feet of storage available in Chatfield. Have we gotten, do you know if we've gotten any, I mean, given the drought, it's been horrific. On the western slope it's, it's, it's even worse, and, and, and, and, and the rain has been a real blessing regardless of what Amanda says about our usage and, and, and excess revenue.
I mean thank goodness for the, for the rain right, do you have any idea if any of that 363 feet is a, is a function of storm, water, retention, or is it specifically metered from our South Platte, from our South Platte rights and flows?
District Manager Jim Worley:
The second part is the correct answer. It is, it is monitored and accounted for by Jehn Water, who does that for us. And what I do to get that number every month is I, I reach out to Gina Burke at Jehn Water. What's our current?
And that's what she gives me. She gives me that number. And you're right, we do have 1,006 storage space available. We'd have more in there now, except we've had to, with the, with the kindness of Centennial Water and Sanitation District, had to open up our, our interconnect pipeline a number of times. When we had the issue in June, we definitely needed that for a few days. We've had it a little bit periodically since then. So, I'd like for that number to be higher, but we have used some of that. So it's as of the date that I put in here, August 11th. So that's what that is, if that helps.
David:
Yeah, it helps tremendously because I was kind of tracking that, knowing what our storage rights were, but also knowing what our rights were.
We certainly are not garnering 1,006 feet on an annual basis. um hence the the uh attention and interest of a storm event which i'm sure uh given our, our agreement with that consortium clearly lays out how that will be divvied up and we stand to benefit nicely given our percentage interest in that project but I understand where, we used a lot during the month of June.
Jim:
And a couple of times since then.
44:32
So it wasn't.
David:
Sure.
Jim:
Just that. Yeah, just to let you know.
David:
And you know what's kind of neat about having throttled back and forth between the wells, which, as we're aware, is, is pristine water. And some of the comments in the past about the water in Chatfield that goes through the Centennial Plant and through our interconnect pipeline.
Which is, is, is a real godsend as well but, we never heard that there was similar to October and what is it May or April at times where, where people have, have either sensed or put it on their calendar that there might be a change it was, it was it, it, it's a wonderful nuance to have the quality of water available to the customers whether it be renewable or, or well that we have. Nice job, anything. Anything you want to add Jim. You have the floor.
Jim:
Thank you so much. I appreciate it let me, let me go back to, to the dog poop discussion for a second. And I understand moving this resolution to a final resolution next month. Do you want, and this is one of the reasons that we really haven't put any signs physically together. There was a comment last month about it'd be good to reference. Yes.
Jim:
That, so here, seeing that.
David:
We want a word on that.
Jim:
We want something on this sign that says either reference to our rules and regs or something that lets people know there's some meat behind this sign that we've put on. And you can use the title and the resolution number for doing that.
Jim:
Your mic's off.
David:
And feel free to move forward on that expeditiously using the title and the resolution number that we have before us. I just want to double make sure that we haven't left any good parts out. Absolutely.
David:
From the public. Okay.
Jim:
And that's absolutely fine. So unless something changes and I'll coordinate with our legal counsel on that we can refer to that, that resolution number because I'm assuming that's the one that you'll act on next month. So perfect. Okay. That's one item, the second item in your packet. Normally, we don't talk too much about Kennedy Jenks because we have a little report in there. But also part of your packet is a proposal from Kennedy Jenks to complete this What started to be the risk and resiliency assessment, and now we have to provide, and we met that time frame, did that all fine, and now by December 31 of this year, we have to come up with an emergency response plan.
So what Greg Sekera at Kennedy Jenks has put together is a proposal for a cost to do that work. There's quite a bit of work involved in that, but also he has reached out to Parker because, assuming the, the inclusion goes through and everything's fine, they're going to be the ones that are going to have to take care of the emergency response plan that we come up with. So we've reached. Out to them, haven't had a meeting yet, but I would like to consider this for this evening as a contract with Kennedy Jenks to complete this process that is required by law and to put together the emergency response plan.
David:
I'll assert that much like I reminded our finance director, and yourself that the good news is we've got twice as much work before us this fall with the budget process. Because we have two independent budgets planning to make that one come January 4th. But we're going to have to do the same thing on this. We, we have to run parallel until which time Kennedy Jenks or yourself are able to garner some kind of collaboration with Parker.
So it's, it’s with this as a maximum for the second and final phase of our emergency response plan that, that I would make a motion to approve it as presented. I know that, that my colleagues might have one way in on that, Chris?
Chris:
I'm good. I, I would approve us going ahead with the emergency response plan especially after the resiliency portion of it. You know we want to make sure that we weren't exposed to any risk or at risk due to all the things that are going on around there so yeah absolutely and you know you're already reaching.
Out to coordinating with Parker so they can have a say if they want to but we essentially have to run it as if we are operating independently.
Denise:
Agreed. I'm good.
David:
Very good.
Jim:
Is that a second Chris?
Chris:
I second it.
Jim
Thank you sir.
David:
We've got a motion on the floor a second.
Any further discussion on the emergency response plan presented by. Mr. Worley from Kennedy Jenks. Hearing none we'll take a vote to approve the motion that's on the floor. When called upon, indicate your favor or disfavor if that's a word.
Board Voting All Speak:
Director Crew. Aye. A, yea. Or in favor. In favor there we go, thank you. Director Merritt.
Describer:
Robert’s mic was muted in the Zoom meeting, but the board was able to read his lips on the Zoom meeting screen.
Jim:
You’re muted.
Board Voting All Speak:
We saw your lips. Director Lewis. In favor, approve. And Director McEntire is in favor as well.
David:
Motion passes unanimously. Mr. Worley, you may proceed. If that is everything, I'm going to close, oh one more. Go ahead, sir.
Jim:
One more item of which we have been experiencing in the last couple of weeks, and that is the fact that there has been some water that has not been the clearest looking water that has gone out into the system over the last two or three weeks. Number one, and most importantly, is there is absolutely zero concern about the water quality.
Period. End of sentence. There's absolutely nothing with it. Doesn't look very appealing sometimes, but there is nothing wrong with the water quality. Since this issue we had back in June, we've gone through and are still going through a significant amount of upgrades, I call them, for our water treatment plant. Long needed. And so I think some of that is stirring it up a little bit.
You know, there's stuff in our pipes, as we all know that when we flush our lines, we get that stirred up in there. So we're on top of it, staying on top of it. Again, no water quality issue. But we've got some issues that we're working on to help that clear up transparency of it, so. And continue to encourage people to give us a call if they have an issue.
If they see it, give us a call. We'll go out there pretty quick, maybe not at 2 in the morning or on the weekends necessarily, but we'll go out and flush the lines in their area to try to get some of that out there. Some of it just slugs to get through sometimes, and so we clean those out. Continue to tell people to contact us if there's issues and we'll work with them. Thank you.
David:
I appreciate that and, and thank you for bringing that up because as it relates to the $360,000 the district spent, as it related to, the late but not never boil order. You know, it's that kind of throttling that takes place inside of anybody's distribution system that can cause there to be a different reaction. A chemical reaction or volume or pressure reaction within the distribution system itself.
And in fact, when we, when we turn the valve from wells to renewable water, it's a completely different chemistry makeup, and a chemistry reaction and electrolysis that takes place in, in. The system itself, and binds through the water. So there's been a lot of activity that could certainly cause that. But correct me if I'm wrong. Again, the lion's share of that 360 was the multitude. We're talking upwards to a dozen different crews that were dispatched as a part of the immediate reaction to the boil advisory. Correct?
Jim:
Yeah, let me just explain to you what happened on that. When, when we issued the boiler advisory, there was two. Other than the notification that we had to do. Yeah.
Jim:
There was two physical things that needed to be done. Number one, flush the entire system, flush all the lines. And so TW Summit is a company that we, we hire every year to come out and exercise valves and to, to, to clean out and flush out every year.
They put a crew, I think it was about six crews, that came out Thursday morning. I think we issued it sometime around Thursday, late morning. They came out and started flushing this entire system. That took until the next, around noon. That took about a day and a half to do
all that.
That's constant flushing. That's a lot of water that's just going down the, the storm drainage. But it was a requirement and necessary. We understand that. It was after that was done that we were required to get eight bacteria samples from the, from the community of the district take it down to the lab then it had to be a 24-hour incubate incubation time and then at the end of that which was saturday afternoon about 4:30 the information came back everything was clear.
And shortly after that the, the state lifted the boil water. So there are a lot of costs involved. That was a huge one, David, that, that It just takes a lot of person power to go out and do that. So I appreciate all the help that everybody, we had people calling us from all over the place, to be honest with you. Other water districts and whatever, saying, help if you need it, we got it. Let me just kind of do a parallel. We just had, there was one in the metro area just recently. That was the city of Englewood. I was physically in Englewood when this came, and I get it across my phone.
What happened in that case was a potential water quality issue. Our, ours wasn't at that time at all. But it ended up being one property to where they do samples. And we do it at different houses sometimes. One property where their meter pit had been worked on and some contamination got into the piping of that. And that one house had that one bad bacteria. And so that's why they had to go through that. So it was a different animal than what we had. But, but the health department, CDPHE.
Very much likes to err on the side of caution. The health of everybody is the absolute most important thing. And so it seems like we have to go through a lot of hoops to get those things done, but there's a good reason behind that and so hopefully that helped what you're looking for.
David:
It sure does and you're right there's a good reason for all of that we can, we can armchair quarterback on any, any one of those. But the fact that no one got sick and there were no one got injured and things were back to normal within days, not weeks. Kudos to everybody that has gone through that.
I'm sure everyone has. And I'm hoping we reciprocated with Englewood by offering our help, regardless of how little we may be in comparison. You know, I, I want to give it to my board colleagues this last month for coming up with the idea to credit each one of the residents for a thousand gallons in the event that they were well regardless of whether or not they flushed. Found a necessity to flush their homes or not but it was a very heartfelt opportunity to again demonstrate our sincerity in, in any interruption whether it be visual or otherwise. And, and offer not just a belaboring of the problem, but at resolution as, as well, and not at their expense when, when, when trying to find that fair and level ground.
I think that that entire issue has dissipated, but over the course of the next, well, for the rest of the year, including some of our regular operation, it could. But it is well worth building those and, and let the ladies know at the front desk, and, and staff how much we appreciate that. We've got a few more months, and, and we'll put that, we’ll put that water plant. on display. And, and I think that'll tell the whole story. So thank you, Jim. One more?
Jim:
Yes, sir. One more item. Thank you. Anyway, just hand it out. an FAQ that actually Ken has put together and I'm changing hats a little bit.
I'm going by this project right out here. The Castle Pines Parkway project and our water main project. All of the work right now is happening on the South side Eastbound lanes as, as we all drive it every day. It's not too far away. I think the pipe for our project is supposed to be delivered either this week or next week. They ordered that a long time ago because of the issues with getting stuff.
So that'll come in and so far everything is working out very well. There are weekly construction meetings and I don't know if Kim wants to address anything on this, but in essence it's a real good FAQ that I assume will be on the website. If it isn't already to where if people have questions on the project they can get a lot of answers here but they can always call us too.
We'll touch base with them on that. So I just wanted to point that out what we handed to you a few minutes ago.
David:
Did you happen to get that bind through Ken?
Jim:
Did I get this through Ken?
David:
A copy of this? Yes.
Jim:
This is what he sent me today.
David:
Okay.
Jim:
Yeah, he sent me today, and I made copies for you.
David:
I, I, we, we, we've just been struggling with, the mutual agreement we had with the communications folks to ensure that this was, was clearly transparent and only laced with honesty.
And not that there wasn’t any of that previous. But we're just all adamant about making sure that we keep everybody, as informed as, as we would like to be. And these guys are putting forth a heck of an effort to do that and I agree it's a, it's, it's a nice piece that we've jointly done.
Jim:
And, and kudos to Ken for, for being a bird dog and that he does a very good job of working with them, and putting these words in here so good job Ken.
David:
That a boy.
Jim:
That's an attaboy okay that a boy.
David:
Okay, that a boy. All right I'm going to close item 10 directors matters. Hearing no more, I'm going to open it up one last time item 11 for the public comment period. Again we've heard from those folks that are representing Brighton and thank you for speaking and thank you for, for participating. I, I suspect or would expect that you're, you’re leaving with the answers that you were looking for or close. We're in that boat together and, and so we'll keep working towards a resolve where it benefits each of our residents prayerfully as a priority. Did you want to say one more thing? Go ahead, Brent. Join us.
Brent:
Alright, and I, I thank you for that. I, I do appreciate the balance of fiduciary and legal duties, and I appreciate that the board is going to take some time to, to consider those. Brighton actually does have a good working history with the district. Brighton was the one who sold the Chatfield storage rights to Castle Pines back in 2012. And if there's questions or there's an opportunity for us to sit down and meet, and discuss some options where the solution works for everyone, we'd welcome it and we're happy to do so.
David:
Very good. Thank you, Brett.
Describer:
Brett is back up at the podium.
Brett:
Thank you. And, and first, on a totally unrelated matter, kudos on your, I saw your notice on your website for the thousand gallon credit you gave for flushing lines. It's innovative and it's positive and, and it's a good step and shows a lot of authenticity. And I think that as, as a director of a water utility, I admire that whenever it comes about, so good job on that. Because we all experience the same problems.
Right? They come up unexpectedly. But second, there's a couple of things on the bid, and I apologize. I wanted to respect your, one time at the podium, but after hearing the delay, there were five bidders. Is that about right? Six bidders in this process.
In, in an auction process, we each would have had a chance to raise our paddle and say, you know, we got outbid, give us a second chance. We didn't get that chance. And I get it, the amount of money that they're sweetening the pot with is substantial. But none of the other five bidders had that opportunity or exercised it if it was available to them. The second thing I would, I would, I would note. The closing in the bidding schedule is originally September 16th. And your earnest money deposit requirements and this is more for the other bidders than for us because hopefully you'll hang on to our deposit and take the rest of our money.
But the, the deposit is to be held until 10 days after closing. And for those that are not in the running any longer, that, that might be a financial hardship. I just wanted to point that out that when you push it down the road to October or November, they may be harmed by that. So you might want to consider that. That's really all I had.
Again, in a, in a, this was an unusual bidding process. And I'm usually trying to be the low bidder, not the high bidder. But this was a, an unusual one, and we spent a lot of time thinking about it. And examining our needs, and what we could use and what we could use the, the, the quickest and easiest. And that's where we put our, our money. That's where we put our bid. Had we known you could add extra if you were outbid. You know that might have been a different consideration.
If the other bidder had really intended to put that extra million dollars in their bid it should have been there. On each and every line item, and where does it fall? Does it get divided up against all five line items, or one line item. And where is that equitable, and how does that adjust to the other five bidders? That's all I got, and thank you very much for the opportunity. Pleasure meeting you and watching your process. Always good to learn new stuff. Thank you.
David:
Thank you, Brett.
Chris:
I would also like to say thank you. I appreciate your comments, and definitely we will take a look at it, and we'll definitely evaluate it. And, see where we go from there. But thank you for, for actually showing up and, and actually making your voice heard, your voices heard. Thank you.
David:
Is there anyone else that would like to be heard either in the audience or on Zoom, new or old? None, none, none, none. That's very good. Then I'm going to go ahead and, and close item 11, which is a public comment period. I don't have any further items that slip through my cracks as a part of this meeting. Anybody else? Staff, council?
Kim:
Nothing from me.
David:
Amanda?
Amanda:
Nothing further.
David:
Thank you again. Denise, are you good? Chris, Robert?
Robert:
Thank you very much for allowing me to join. We're obviously the families en route to Baylor for move-in day. And we will definitely be flying back to Colorado. Thanks for allowing us to join.
David:
Well, what are you going to do with the car?
Robert:
It's the daughter's car that we're taking down and leaving it at college.
David:
Not that you don't have plenty others, but that's okay. Let us know where we can help. You guys be safe, okay? It's with that, that I move for adjournment. Is there a second? I'll second.
David:
Got a second to adjourn.
Board Voting All Speak:
All those in favor in unison. Aye. Aye. Aye. Aye. Could have gotten a little better. I mean, it's kind of like the. Aye. Barber quiet, or Barber quartet, right? That’s right.
David:
Motion. Motion is approved unanimously. Good night, everybody. Thank you for coming. Good night.
Robert:
Good night. Thank you. Good night.
David:
Good night.